Entry Level Project Coordintor

Job Summary
We are looking for an organized and detail-oriented Project Management Coordinator to support the Project Management Office (PMO), including Senior Project Managers and the PMO Director.

The candidate will assist with day-to-day project coordination, scheduling meetings, maintaining project documentation, tracking timelines, monitoring action items, preparing status reports, and coordinating with cross-functional teams and stakeholders.

This is an entry-level opportunity for candidates looking to build their project management experience. The ideal candidate should have strong organizational, communication, documentation, and follow-up skills.

Responsibilities

• Assist Project Managers with daily project coordination and administrative activities.
• Maintain project schedules, timelines, milestones, and deliverable trackers.
• Schedule project meetings, prepare agendas, and document meeting minutes.
• Track action items, pending tasks, owners, and deadlines.
• Follow up with team members and stakeholders to ensure timely completion of assigned activities.
• Maintain project documentation, status reports, risk logs, issue logs, and decision records.
• Collect project updates and prepare project status reports and presentations.
• Coordinate with cross-functional teams, vendors, and stakeholders.
• Assist in identifying project risks, issues, dependencies, and delays.
• Maintain project calendars, shared folders, distribution lists, and SharePoint sites.
• Support project planning, reporting, governance, and project closeout activities.
• Assist with Agile/Scrum meetings and activities when required.