Engineering Administrative Coordinator Full Time Days
Hollywood Presbyterian Medical Center
Los Angeles, CA
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JOB DETAILS
SKILLS
Accounts Payable, Acute Care, Administrative Skills, Billing, Calendar Management, Communication Skills, Computer Systems, Data Collection, Data Management, Fire Safety, HIPAA (Health Insurance Portability and Accountability Act), Healthcare, Healthcare Providers, Healthcare Quality, Hospital, International Health, Inventory Management, Life Safety Systems, Meeting Minutes, Multicultural, Nursing, Operations, Order Supplies, Organizational Skills, Plan Meetings, Policy Development, Privacy Regulations, Procedure Development, Purchase Orders, Record Keeping, Time Management
LOCATION
Los Angeles, CA
POSTED
3 days ago
JOB SUMMARY
CHA Hollywood Presbyterian Medical Center (HPMC) is an acute care facility that has been caring for the Hollywood community and surrounding areas since 1924. The hospital is committed to serving local multicultural communities with quality medical and nursing care. With more than 500 physicians representing virtually every specialty, HPMC strives to distinguish itself as a leading healthcare provider, recognized for providing quality, innovative care in a compassionate manner.
HPMC is part of a global healthcare enterprise which owns and operates general hospitals throughout Korea, numerous research centers in the U.S. and Korea including a medical university, and CHAUM (a premier anti-aging life center).
MAJOR RESPONSIBILITIES/ESSENTIAL FUNCTIONS
The Administrative Assistant performs department receptionist and secretary duties. Maintains department records. Completes short term project as directed by the Director of Facilities.
Position Summary:
Ability to oversee daily general operations of the department
Coordinate efforts for joint commission
Serve as a liaison between assigned accreditation bodies
Coordinate all survey and post survey activities
Demonstrates the ability to maintain complete and accurate records
Coordinate with Fire Life Safety vendors to maintain records are current and in compliance
Coordinate with EOC Committee members to update all report information
Responsible for managing and coordinating a variety of department projects, activities, reports, schedules and data collection and management
Able to review policies and procedures and make recommendations
Has the ability to maintain inventory, order supplies and complete requisitions
Review purchase requisitions and invoices through the Accounts Payable program
Demonstrates the ability to arrange and schedule meetings; coordinate meetings/s, agenda materials and record meeting minutes
Demonstrates the ability to maintain confidentiality of highly sensitive information and abiding by HIPAA/Privacy Breach regulations
Has the ability to maintain and standardize office procedures
Demonstrates prompt and accurate responses to all requests, problems, and questions
Ability to perform routine clerical tasks which may include, but are not limited to, filing, sorting, collating, stamping, delivering, routing, counting, stapling, folding, posting, tallying information, copying, stuffing, mailing, retrieving, checking, recording and relaying messages
Operates computer equipment to store, edit, format, print and revise letters, memos, statistical tables, reports, forms, labels and other printed material
Demonstrate the ability to use the work order system and generate reports
Communicates appropriately and clearly with everyone in/out of HPMC
Maintains a good working relationship with all points of contact
Demonstrates the ability to be flexible and organized
JOB QUALIFICATIONS
Minimum Work Experience and Qualifications
High school diploma or GED required
Minimum Work Experience and Qualifications
Reports to work on time and as scheduled, completes work within designated time
Uses computerized time clock correctly
Attends staff meetings and actively participates, reads and returns all staff meeting minutes
Demonstrates knowledge of equipment capabilities, limitations and appropriate/special applications
Demonstrates the ability to access and use computer systems and computer programs
Ability to communicate effectively verbally and in writing
Two years experience in a healthcare office setting is required
Preferred Work Experience and Qualifications
N/A
Required Licensure, Certification, Registration or Designation
Current Los Angeles Country Fire Card (required within 30 days of hire)
Assault Response Competency (ARC) (required within 30 days of hire)