Engagement Manager

This position provides effective and efficient general office operations. The position requires strong interpersonal skills involving interaction with internal and external customers. Position requires personal computer and organizational skills. Job duties require a high degree of confidentiality and work accuracy. Represents the Company in a positive image working with our employees, customers, and community in a safe and ethical manner to achieve financial success.

ESSENTIAL DUTIES AND RESPONSIBILITIES include the following:

Negotiates the purchase of office supplies and furniture, office equipment, etc. for the entire staff in accordance with company purchasing policies and budgetary restrictions.

Supervises the maintenance and alteration of office areas and equipment, as well as layout, arrangement, and housekeeping of office facilities.

Manages use of office petty cash including tracking, reporting, and providing as needed.

Coordinates and arranges for meetings and special events for organization. Plans, works with, and selects facilities vendors. Schedules meetings, events, conferences, and seminars. Plans logistics and negotiates contracts for facilities, transportation, printing, food and beverage, audiovisual needs and prepares material relating to event.

Receives outside visitors, directs or escorts visitors, applicants, or employees to their destination. Verifies and makes appointments, checks credentials, issues visitor passes, and logs in visitors. Answers telephone, takes messages, and forwards calls using a multi-function telephone system. Furnish information to callers. Alertness and judgment essential to meeting public and handling interactions.

Schedules and coordinates business travel for employees. Makes reservations for air travel, car rentals, overnight accommodations, etc. Notifies employees of completed arrangements and forwards itineraries, tickets and instructions.

Classifies, indexes and files office records. Responsible for filing system and arrangement.

Performs a variety of routine activities related to incoming and outbound mail. Receives incoming mail and sorts for distribution. Collects and delivers mail, messages, reports, etc. throughout the office. Weighs and prepares all outgoing mail and some small parcel post items. Keeps records of postage charges and use and sale of stamps.

Supervises the maintenance of office equipment including copier, fax machine, etc.

Operates word processing equipment to provide typing and transcription services for various office personnel. Responsible for correctness and uniformity of type written material. Develops familiarity with specialized terms related to business of firm.

Participates as needed in special department projects

Other duties as assigned.