Eng Supp Spec 2 - Engineering Operations Specialist - Construction and Maintenance Material Coordinator

This assignment will collaborate and work closely with Specialty Services supervisory, Central Electrical Services supervisory, divisional supervisory, Contracting Officer’s Representatives (CORs), Contract Specialists, Contracting Officers (COs), Investment Recovery (IRC) personnel, Shipping and Receiving and a variety of the division's customers, both internal and external. With oversight and approval from the corporate manager, Contracting Officer’s Representative (COR), Contract Specialist and/or the Contracting Officer (CO) and using established guidelines, perform the following: Provide construction contractor with detailed lists of project materials and quantities required.

Job Title: Eng Supp Spec 2 – Engineering Operations Specialist - Construction and Maintenance Material Coordinator
Job Number: 12096
Location: Vancouver, WA - Onsite

Overtime: 5%
Travel: Up to 10% travel within the corporate service area to support clients/attend meetings 
Length: Up to 5 years 

MUST be US Citizen to be eligible to apply for Federal Background Check 
Requires Real ID and or Valid Passport to interview 

SUMMARY
 
This full-time contract Engineering Support Specialist assignment will provide materials coordination and support to the Construction and Maintenance Services group. This assignment will provide support in validating that government-furnished project materials are available to construction contractors as indicated in the contract release and work schedule. This assignment will collaborate and work closely with Specialty Services supervisory, Central Electrical Services supervisory, divisional supervisory, Contracting Officer’s Representatives (CORs), Contract Specialists, Contracting Officers (COs), Investment Recovery (IRC) personnel, Shipping and Receiving and a variety of the division's customers, both internal and external
 
POSITION RESPONSIBILITIES 

• Review Bills of Materials, availability of Government Furnished Materials (GFM) and Material Request (MR) Order Status Reports for long lead items to validate materials for project(s) are ordered and will be available at time of construction Notice to Proceed (NTP).
• With oversight and approval from the corporate manager, Contracting Officer’s Representative (COR), Contract Specialist and/or the Contracting Officer (CO) and using established guidelines, perform the following:
  • Provide construction contractor with detailed lists of project materials and quantities required.
  • Provide external stakeholders with a pre-defined written and/or verbal overview of technical specifications regarding material procedures.
  • Following established procedures, run pre-defined reports to identify materials that will not be available for project and submit written notification to project team, including the construction contractor.
  • Alert the Project Manager (PM) and/or project team of any material issues and keep updated throughout resolution.
• With oversight and approval from corporate manager, COR, CO and/or other appropriate personnel, assist in expediting materials, tracking down missing or incomplete shipments of materials, and resolving material availability issues.
• Monitor MR Need Dates; coordinate with the Ross Warehouse to facilitate / arrange pick up of project materials as well as communicate whether material is to be shipped or staged for release to a construction contractor.
• Coordinate, facilitate and schedule release of corporate materials to construction contractor(s), as per contract requirements / agreements.
• Work closely with Receiving, Shipping, and Contract Specialists to validate that material inventories are accurately filled, loaded and transported to the appropriate location in time to keep project(s) on schedule
• Create inventory worksheets for use during a physical inventory. 
• Create MRs as needed upon request from the construction manager / construction contractor based on the identified required items and quantities following pre-established procedures. 
• Using established guidelines and procedures process material returns. Collaborate and coordinate with Investment Recovery (IRC) for the return of project materials for future utilization or disposal. Provide copies of Material Return Receipts to IRC, detailing work orders and associated Material Requests.
• Monitor, track and report all material utilized during subject project(s) and calculate cost of materials wasted, lost or damaged by construction contractor. Provide materials cost detail, including recommendations on the potential for chargeback to contractor(s).
• Attend a variety of meetings, providing material status report/updates to project manager(s) and construction contractor(s) as requested. 
• Extract BES, Asset Suite and PowerBI reports and perform analysis of material charges against subject project work orders, verifying accuracy; work with the corporate manager in resolving the discrepancies identified.
• Participate in the division's improvement process by providing recommendations for new and/or revised procedures, processes and guidelines; and, by meeting and collaborating with division staff to determine best practices and assisting with the development / drafting of procedural changes, updating workflow processes, and defining subsequent associated training.
• As requested, assist in the above areas and with other assigned tasks related to the delivery of government-furnished materials to construction contractor.
• Mark documents and maintain filing system(s), files, emails and records in accordance with compliance requirements. Share and disperse documents only to appropriate personnel (those with a Lawful Government Purpose (LGP)). Mark and maintain all official records in accordance with the Information Security (INFOSEC) and Information Governance & Lifecycle Management (IGLM) standards and procedures. Validate official records are accurately maintained for auditing purposes 

Education & Corresponding Experience 

• High school diploma or equivalent is required
• Bachelor’s degree in business administration, supply and logistics management, construction management or engineering or a closely-related technical field is preferred.
• This is a Level 2 position: 5 years of engineering operations experience, supporting construction logistics and engineering operations or a related field is required.
• The technical experience must be consistent with the specific requirements of engineering operations and progressively more technical in nature.
• Must possess broad knowledge of engineering operations policies and procedures involving material and equipment inventory and control.
• Knowledge of and experience with processes, automated records and control systems for acquisitions, accountability, control and disposal of facilities, equipment, materials, supplies, and other resources 

Required Skills & Experience  

• Experience with Oracle based Enterprise Resource Planning software.
• Experience with Excel Visual Basic for Applications (VBA).
• Working knowledge of SharePoint, sufficient to enter and retrieve data 

Preferred Skills & Experience  

• Extremely detailed oriented and capable of working independently in support of multiple complex projects.
• Able to identify problems and articulate them to leadership in a manner that is easily understandable and timely.
• Possess oral communication skills that allow for the conveyance of technical advice and information to clients and coworkers who have varying degrees of understanding of the subject matter.
• Comfortable working from a given set of rules, guides or processes.
• Excellent customer service and communication skills. Display calm and customer-oriented attitude in fast-paced and sometimes stressful conditions.
• Possess a high level of organizational abilities, multi-tasking skills and be detail-oriented.
• Able to manage support to assigned projects, and given a set of guides, able to formulate and provide advice to clients to achieve desired outcomes 

Additional Requirements: 

• Valid U.S. Driver’s License is required

 
Pre-Employment Requirement
All employment offers are contingent upon successful completion of our pre-employment screening that may include drug testing, background/criminal check, and if applicable, must meet eligibility requirements for access to classified information.
 
APR Staffing is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, age, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other characteristic protected by law.
 
About APR Staffing
APR Staffing was born from the merger of two well-respected technical staffing firms in Portland. ieSolutions and Data Resource Group. Both companies have recently been award winners for the Portland Business Journal's Fastest-Growing Private Companies. The two firms, now as APR Staffing, make for one of the fastest-growing and most-respected professional and technical staffing companies in Oregon and Southwest Washington.
 
Collaborating with our customers, we augment their workforce with technical and administrative professionals. We provide only high-caliber, professional-grade resources throughout the Pacific Northwest.