ELDE - Payroll Supervisor

ELDE - Payroll Supervisor

Salary

$117,038.64 - $143,685.84 Annually

Location

Oakland, CA

Job Type

Exempt Limited Duration Employee (ELDE)

Job Number

26-AP188-09

Department

Finance Department

Opening Date

09/10/2026

Closing Date

9/24/2026 11:59 PM Pacific

FLSA

Non-Exempt

Bargaining Unit

U51

• Description
• Benefits
• Questions

The Position

The City of Oakland is an equal opportunity employer that values workforce diversity, inclusion, and equity. Oakland has a long history of activism around issues of justice and equity. Both oppression and this resistance to oppression have shaped the city's historical roots and the lives of its residents to this day. As public servants in one of the most diverse cities in the nation, we strive to develop employees who understand the harm and impacts of systemic inequity to create lasting, meaningful outcomes for everyone. Oakland strives to establish an environment that embraces the richness of culture, community, and individualism of employees.

Why join the City of Oakland Finance Department/Payroll Unit?

As a Payroll Supervisor (Human Resource Operations Supervisor), you will be an integral member of the Department of Finance's Payroll Team. You will be key in managing day-to-day payroll processes, developing innovative processes and procedures, creating user documentation, and implementing payroll solutions. The Finance Department provides quality government financial services to the City of Oakland. We manage the City's financial affairs with the highest degree of customer service, honesty, and integrity. We value teamwork, trust, accountability, and fiscal responsibility.

We are looking for someone who is:

• An experienced leader. You will support and guide the payroll operations unit to ensure superior performance.
• A strong relationship builder with excellent communication skills. You will be conveying payroll information to employees, and you will be the first point of contact for employees with escalated issues.
• Dependable and results-driven. You will be overseeing payroll operations for the entire City, so you will need to work well under pressure and balance multiple tasks.
• Self-motivated. You will be expected to take initiative and use your resources to solve problems.
• Organized and detail-oriented. Due to a large volume of work with overlapping deadlines, we are looking for someone with strong organizational skills.
• Able to work as part of a team or independently. You will be expected to work on projects that require collaboration with many different team members in your unit and other departments that will require you to use sound judgment and work independently at times.

What you will typically be responsible for:

• Assigning, directing, training, and evaluating the performance of 6 staff members in the operations unit.
• Researching and resolving complex and unusual payroll problems and issues.
• Developing training programs for operations and departmental payroll staff.
• Interpreting and implementing complex procedures, regulations, guidelines, and policies.
• Completing complex sets of activities within critical schedules, often under stressful working conditions.
• Serving as a system security administrator.
• Staying up to date on payroll regulations.
• Serving as a technical resource to both departmental payroll staff and operations unit personnel.

Read the complete job description by clicking the link below

Human Resource Operations Supervisor

• Click on the link below to see a video on what its like to work for the City of Oakland!

Working for the City of Oakland

A few reasons you might love this job:

• Your work will directly impact City of Oakland employees, and the Citys ability to provide important public services.
• You will be part of a great team who has fun and works hard.
• There are many opportunities for future growth and upward mobility.
• You will be working in Downtown Oakland with easy access to BART and other transportation.
• You will have excellent opportunities to grow and develop your skills and abilities.

A few challenges you might face in this job:

• You will work in a fast-paced environment, so you will need to multi-task and work on many projects simultaneously that have time-sensitive deadlines.
• You will need to assist staff and employees who need more in-depth education regarding pay, policies, and regulations.
• There are system limitations and a lack of training documentation.
• You will need to learn the City ordinances, policies, MOUs, and materials quickly in a short time span.
• You are overseeing payroll processes for the whole City, so this is a high-visibility position.

Competencies Required:

• Managing Performance: Ensuring superior individual and group performance
• Professional & Technical Expertise: Applying technical subject matter to the job
• Analyzing & Interpreting Data: Drawing meaning and conclusions from quantitative or qualitative data
• Critical Thinking: Analytically and logically evaluating information, propositions, and claims
• Building & Maintaining Relationships: Establishing rapport and maintaining mutually productive relationships
• Handling Stress: Maintaining emotional stability and self-control under pressure, challenges, or adversity
• Using Technology: Working with electronic hardware and software applications
• Oral Communication: Engaging effectively in dialogue
• Writing: Communicating effectively in writing
• Coaching & Developing Others: Supporting others in stretching and expanding their capabilities

Minimum Requirements for Application

The following qualifications are guidelines, as the appointing authority has broad discretion in filling positions in this classification.

Education:

Equivalent to the completion of the twelfth grade, and college level coursework in data processing and accounting.

Experience:

Five (5) years of progressively responsible experience in the operation of an automated payroll/personnel system including at least three years as a lead worker or supervisor.

Desirable Qualifications

• Municipal government and organization experience.
• Experience with Oracle E-business version R12 payroll system.
• Experience with retroactive calculations.
• Experience with payroll laws/regulations.
• Experience with creating user documentation and training.

Supplemental Information

This is an at-will position, exempt from the provisions of the City of Oakland Civil Service Rules, per Charter Section 902. All applications received will be forwarded to the Finance Department for further consideration.

Meeting the minimum qualification requirements may not result in further consideration, only the most qualified candidates will be contacted for interviews.

Exempt Limited Duration Employee (ELDE): This is an at-will position, exempt from the provisions of the City of Oakland Civil Service Rules (per Charter Section 902f). Exempt Limited Duration positions may not exceed a period of one year.

What's in it for you?

• Work/Life Balance: 37.5-hour work weeks.

• 15 paid holidays

• Vacation: 2 weeks per year minimum with the ability to accrue more depending on public sector years of service

• Retirement: CalPERS (California Public Employees' Retirement System) with a pension formula of 2.5% @ 55 (for Classic CalPERS members) and 2% @ 62 for new CalPERS members. Classic Employees contribute 8% of pre-tax wages. The City of Oakland does not participate in Social Security

• Health: The City of Oakland pays the full cost of employee and eligible dependent coverage at the Kaiser rate. Other plans include Anthem, Blue Shield, United Health Care, and other HMO and PPO plans.

• Dental: Delta Dental full premium for employees and eligible dependents

• Vision: VSP full premium for employees and eligible dependents

• Sick leave: Employees accrue 12 days per year.

• Deferred Compensation: 457(b) pre-tax plan and an after-tax ROTH 401(k)plan

• Other benefits include a Flexible Spending Account, Wellness Program, Employee Assistance Program, Tuition Reimbursement, Life Insurance up to $200k & Employee Training.

• Benefits described herein do not represent a contract and may be changed without notice.

Additional information can be found here: Working for Oakland | City of Oakland, CA

Applicants are required to submit criminal history information upon request after receiving a conditional offer of employment. If the requested information is not furnished in a timely manner, applicants will not qualify for further consideration and will be removed from the eligible list.

Disaster Service Workers

All employees are designated Disaster Service Workers through state and local law. Employees are required to complete all Disaster Service Worker-related training as assigned and to return to work as ordered in the event of an emergency.

How to Apply

Apply prior to the closing time of the job announcement and allow at least two to three hours to submit your application if you are a new user on the system. APPLICATIONS ARE ACCEPTED ONLINE ONLY. You may apply and view current openings by visiting our employment opportunities webpage at: http://agency.governmentjobs.com/oaklandca/default.cfm.

If you do not have access to a computer, there are computer stations available at any City of Oakland Public Library. There are also workstations at the Human Resources Management Department, 150 Frank H. Ogawa Plaza, 2nd Floor, Oakland, CA 94612. Workstations are available during regular business hours (normally 10:00 a.m. to 4:00 p.m.).

Our online application system is provided by GovernmentJobs. If you have problems while applying online, please contact GovernmentJobs Live Applicant Support at (855) 524-5627 between 6:00 AM and 5:00 PM Pacific Time, Monday - Friday. You may also call the City of Oakland Human Resources Management Department during regular business hours at (510) 238-3112 for information; however, we are unable to provide technical support for the online application system.

For recruitment-specific questions, please contact Judith Christian at JChristian@oaklandca.gov

The City of Oakland is committed to the wellbeing of its employees and offers comprehensive health and wellness services along with an array of other benefits for most positions. Benefits may include*:

• CalPERS Medical
• Dental
• Vision
• Medical Waiver Plan - Cash-In-Lieu
• Flexible Spending Accounts
• Commuter Benefits
• Group & Supplemental Life Insurance
• Employee Assistance Program (EAP)
• Guaranteed Ride Home (GRH)
• Pension Benefits
• Deferred Compensation
• Specific benefits may vary depending on the assigned specific bargaining unit. Information regarding most benefits can be reviewed here: Employee Benefits Information Current MOUs may be reviewed here: City of Oakland Labor Agreements

01

Do you confirm that the address on your application matches your current residency?

• Yes
• No

02

Are you a current full-time, permanent part-time, or part-time City or Port of Oakland employee?

• Yes
• No

03

If you are a current City or Port of Oakland employee, what is your job title and employee ID number? If you are not a City or Port employee, type "N/A."

04

Have you previously been employed by the City of Oakland?

• Yes
• No

05

If you have previously been employed by the City of Oakland, please enter the dates and titles of the jobs you previously held at the City of Oakland below. If not applicable, type "N/A"

06

If you have previously been employed by the City of Oakland, please enter any other name(s) used below. If not applicable, type "N/A"

07

Do you have a high school diploma or equivalent?

• Yes
• No

08

What is the highest degree or level of education that you have completed?

• High school graduate, diploma or equivalent (for example: GED)
• Some college credits, no degree
• Associates degree
• Bachelors degree
• Masters degree
• Doctorate degree
• Other

09

If you indicated your highest educational achievement is "Some college credits", how many units of college level coursework have you completed?

• 1-14 semester / 1-21 quarter units / or equivalent
• 15-29 semester / 22-44 quarter units / or equivalent
• 30-59 semester / 45-89 quarter units / or equivalent
• 60-89 semester / 90-134 quarter units / or equivalent
• 90+ semester / 135+ quarter units / or equivalent
• N/A

10

If you have more than one degree, please list the level of each degree and major. For example, Bachelors degree in Computer Science and Masters degree in Software Engineering. If you dont have multiple degrees, please type "N/A.

11

How many years of experience do you have in the operation of an automated payroll/personnel system?

• I possess 7 or more years of experience as described
• I possess 6 or more years, but less than 7 years, of experience as described
• I possess 5 or more years, but less than 6 years, of experience as described
• I possess 4 or more years, but less than 5 years, of experience as described
• I possess 3 or more years, but less than 4 years, of experience as described
• I possess 2 or more years, but less than 3 years, of experience as described
• I possess 1 year, but less than 2 years, of experience as described
• I possess less than 1 year of experience as described
• I do not possess any experience as described

12

How many years of lead worker or supervisor experience do you have in the operation of an automated payroll/personnel system?

• I possess 3 or more years of experience as described
• I possess 2 or more years, but less than 3 years, of experience as described
• I possess 1 year, but less than 2 years, of experience as described
• I possess less than 1 year of experience as described
• I do not possess any experience as described

13

Please clearly and thoroughly state your progressively responsible experience in the operation of an automated payroll/personnel system including as a lead worker or supervisor. Do not enter "See resume / application" as a response.

14

Answers to the above supplemental questions MUST be supported by information contained in the "Education" and "Work Experience" sections of this application. Answers not supported by information contained in the "Education" and "Work Experience" sections of this application will NOT be considered. If you have served in an Acting assignment that you would like considered as experience towards the minimum qualifications requirement, please list the Acting assignment(s) separately in the "Work experience" section of your application. For each Acting assignment, the description must include the Acting job title (use the word Acting as part of the job title), dates and hours served, and duties performed. Resumes and cover letters will not be reviewed. I have read and understand this statement.

• Yes
• No

Required Question

Employer City of Oakland

Address 150 Frank H. Ogawa Plaza - 2nd Floor

Oakland, California, 94612

Phone (510) 238-3112

Website http://www.oaklandca.gov/