Educational Programs Coordinator

Posting Information

Posting Information

Department ASOD Pediatric Dentistry-435100 Career Area Administrative/Clerical Support Is this an internal only recruitment? No Posting Open Date 09/09/2026 Application Deadline 09/22/2026 Position Type Permanent Staff (SHRA) Position Title University Program Associate - Advanced Salary Grade Equivalent NC10 / GN09 Working Title Educational Programs Coordinator Position Number 00031851 Vacancy ID P021365 Full-time/Part-time Permanent/Time-Limited Full-Time Permanent If time-limited, estimated duration of appointment Hours per week 40 Work Schedule

Mon-Fri; 8:00am - 5:00pm (On site)

Work Location CHAPEL HILL, NC Position Location North Carolina, US Hiring Range $58,000 - $62,000 Pay Band Information

To learn more about the pay band for this branch and role, please see the Career Banding rates spreadsheet.

Notice to Applicants

This position is not eligible for H-1B sponsorship.

Position Summary Information

Be a Tar Heel!

A global higher education leader in innovative teaching, research and public service, the University of North Carolina at Chapel Hill consistently ranks as one of the nation's top public universities. Known for its beautiful campus, world-class medical care, commitment to the arts and top athletic programs, Carolina is an ideal place to teach, work and learn.

One of the best college towns and best places to live in the United States, Chapel Hill has diverse social, cultural, recreation and professional opportunities that span the campus and community.

University employees can choose from a wide range of professional training opportunities for career growth, skill development and lifelong learning and enjoy exclusive perks for numerous retail, restaurant and performing arts discounts, savings on local child care centers and special rates on select campus events. UNC-Chapel Hill offers full-time employees a comprehensive benefits package, paid leave, and a variety of health, life and retirement plans and additional programs that support a healthy work/life balance.

Primary Purpose of Organizational Unit

The UNC Adams School of Dentistry Division of Pediatric and Public Health provides oral health care for individuals from infancy through adolescence, and promotes the prevention of oral disease. The Pediatric Dentistry discipline is committed to the treatment of children, adolescents and special needs patients while balancing teaching, scholarship, patient care, research and professional service activities.

Position Summary

The Educational Programs Coordinator administers and coordinates the administrative and operational functions of the Pediatric Dentistry graduate/residency and predoctoral (DDS) educational programs within the Adams School of Dentistry. The position serves as the designated Graduate Medical Education (GME) Coordinator and primary departmental liaison to UNC Health GME, providing comprehensive program administration to support effective operations and compliance with University, School, program, and hospital requirements.

The position coordinates the full range of administrative processes associated with the Pediatric Dentistry residency program, including resident recruitment, appointments, onboarding, orientation, credentialing, hospital privileges, licensure, benefits, payroll, insurance, and required system access for U.S. and international residents. The position administers residency program systems and processes, including MedHub and TimeTrex; coordinates resident evaluations and Annual Program Evaluation activities; maintains program records and communications; coordinates residency-related scheduling and educational activities; and coordinates resident travel and program events using applicable University systems and procedures.

The position also coordinates operational support for Pediatric Dentistry predoctoral (DDS) didactic, laboratory, and clinical education activities. In collaboration with course and program directors, the position coordinates course preparation, educational materials, course documentation, communications, scheduling, and other logistical requirements necessary for effective course and program delivery. The position monitors student and resident educational and clinical requirements, coordinates applicable assessment and program documentation, identifies and assists with resolving program and procedural issues, and serves as a primary administrative resource to residents, students, faculty, program leadership, UNC Health GME, and other institutional partners.

Minimum Education and Experience Requirements

Bachelor's degree; or equivalent combination of training and experience. All degrees must be received from appropriately accredited institutions.

Management Preferences

• Experience coordinating educational, residency, graduate medical education, or academic course/program activities within a higher education, healthcare, or clinical environment.
• Experience coordinating complex program administration processes involving multiple stakeholders, such as recruitment, onboarding, credentialing, licensure, scheduling, program evaluations, and/or learner records.
• Experience using educational, clinical, or program administration systems, such as EPIC, MedHub, TimeTrex, or similar systems.
• Demonstrated proficiency with Microsoft Office 365 and experience maintaining, organizing, and reporting complex program data, records, and documentation.
• Demonstrated experience independently managing multiple priorities, researching and resolving non-routine program or administrative issues, and communicating effectively with faculty, residents, students, and internal and external partners.

Required Licenses/Certifications Special Physical/Mental Requirements Campus Security Authority Responsibilities

This position is designated as a Campus Security Authority in accordance with the Clery Act. This position will be required to report Clery crimes to the Clery Compliance Manager and complete annual training about reporting responsibilities.

Position/Schedule Requirements Special Instructions Quick Link https://unc.peopleadmin.com/postings/325174

Contact Information

Office of Human Resources Contact Information

If you experience any problems accessing the system or have questions about the application process, please contact the Office of Human Resources at (919) 843-2300 or send an email to employment@unc.edu

Please note: The Office of Human Resources will not be able to provide specific updates regarding position or application status.

Equal Opportunity Employer Statement

The University is an equal opportunity employer and welcomes all to apply without regard to age, color, gender, gender expression, gender identity, genetic information, national origin, race, religion, sex, or sexual orientation. We encourage all qualified applicants to apply, including protected veterans and individuals with disabilities.

Applicant Documents

Required Documents

• Curriculum Vitae / Resume
• Cover Letter
• List of References

Optional Documents

• Other Document
• Certification/licenses

Posting Supplemental Questions

Required fields are indicated with an asterisk (*).

• • Please select the response below that best describes your experience/education for the University Program Associate position.

• High school diploma/GED and at least 4 years of related experience

• Bachelor's, Master's, or Doctorate in any field

• Combination of post-high school education and experience in a related area to equal at least 4 years (ex: Associate's degree and 2 years of experience)

• Did not complete high school but have a combination of high school education and related experience to equal at least 8 years (ex. 1 year of high school and 7 years of experience)

• None of the above

• • Describe your experience coordinating educational or residency programs. If none, enter N/A.

(Open Ended Question)

• • Describe your experience using computer applications, databases, or administrative systems to manage schedules, records, communications, or program activities. If none, enter N/A.

(Open Ended Question)

• • Describe your experience working in a dental, healthcare, graduate medical education, or higher education setting. If none, enter N/A.

(Open Ended Question)