Join the small and mighty team at the North American Neuromodulation Society (NANS). In existence for more than 30 years, NANS is an interdisciplinary society of physicians, scientists, advanced practice providers, engineers and members of industry dedicated to improving quality of life and treating illness with neuromodulation. We promise a work environment where you will be challenged and respected and given opportunity to grow and learn.
NANS is seeking a highly organized, proactive, and detail-oriented Education Coordinator to join the Education team. Working under the direction of the Director of Education, the Education Coordinator manages assigned projects and coordinates key components of NANS educational initiatives, including the Annual Meeting, Neural Interfaces, webinars, committee activities, online learning, and continuing medical education (CME) programming. The position is responsible for driving projects forward, managing timelines, and deliverables, coordinating stakeholders, and ensuring tasks are completed accurately and on schedule. The Education Coordinator plays a key role in coordinating speakers, educational content, technology platforms accreditation requirements and member communications.
This position is fully Remote with preference for Chicago area-based candidates.
Position Responsibilities
Annual Meeting Education & Neural Interfaces Conference
- Coordinate the Call for Session Proposals and Call for Abstracts, including submission, review and notifications.
- Manage proposals, support speaker and faculty coordination and communication throughout the meeting and conference planning cycles.
- Maintain accurate and consistent session, faculty, presentation and program information across all meeting platforms.
- Support on-site education operations during the Annual Meeting.
- Provide administrative and logistical support for Neural Interfaces, a biennial conference advancing neurotechnology, brain computer interfaces, neuroprosthetics, and neuromodulation.
- Support the set-up and maintenance of the Call for Abstract System, speaker management, and online program.
- Speaker & Faculty Management
- Oversee speaker communications and follow-up: program documentation, invitations, confirmations, disclosures, biographies, presentations, disclosures, headshots and required documentation. Conduct follow-up as needed.
- Perform quality control reviews to ensure program and speaker management information is accurate, complete, and consistent across systems and materials.
- Maintain records supporting CME compliance.
- Respond to member questions regarding CME credit and educational activities.
- Schedule faculty plenary rehearsals.
Educational Programming
- Coordinate webinars and virtual education programs from planning through completion.
- Set-up and maintain online educational activities in the learning management system.
- Collaborate with internal departments to support educational products and learning engagement.
Project Coordination & Operations
- Assist with agenda development, educational content management, program updates and report generation.
- Coordinate committee meetings, conference calls, agendas, minutes and follow-up items
- Maintain project timelines, track program changes and maintain accurate documentation
- Identify opportunities to improve workflows and operational efficiencies.
- Support special projects and additional education initiatives as assigned.
Position Requirements
- Bachelor’s degree required
- Two or more years’ experience in project coordination, education, healthcare, nonprofit association management or related field
- Experience working with physician volunteers professional medical associations is desirable.
- Experience supporting annual scientific meetings or educational conferences
- Familiar with ACCME standards
- Strong written and verbal communication skills, with experience collaborating with internal and external stakeholders to coordinate projects, share information and resolve issues.
- Proactive with ability to manage multiple priorities demonstrating strong organizational skills while effectively collaborating with internal and external stakeholders while meeting deadlines.
- Strong customer service and relationship-building skills.
- Demonstrated problem-solving and critical thinking abilities.
- Ability to work independently while collaborating effectively within a team.
- Experience and familiarity with Association Management System (AMS), Memberclicks or other; education software programs, such as learning management (Oasis), abstract management, speaker management, webinars, app platforms (Continuum) and survey tools.
- Proficiency with Microsoft Office Suite, including Word, Excel, Outlook, and PowerPoint.
- Familiarity with virtual meeting software such as Zoom, Microsoft Teams or similar platforms.
- Ability to learn new software systems and technology
Core Competencies
- Strong organization and time management skills
- Strong attention to detail
- Initiative and accountability
- Critical thinking and sound judgement
- Adaptability in a fast-paced environment
- Professional communication and diplomacy
- Project management and prioritization
- Team-oriented approach and willingness to contribute beyond assigned responsibilities to support organizational needs and share goals
- Commitment to continuous process improvement
- Commitment to accuracy and quality in work products
- Sound judgement and critical thinking, including the ability to identify issues, analyze options anticipate needs and recommend solutions
Physical & Travel Requirements
- Ability to travel to the NANS Annual Meeting, Neural Interfaces and occasional education meetings
- Ability to work occasional evenings to support committee meetings or educational events
- Ability to sit for extended periods and work extensively with computers and virtual meeting platforms.
Compensation and Location
$60,000-$70,000 annual compensation. NANS offers a comprehensive benefits package that includes 24 paid days off per year, 11 holidays, a 7% retirement plan contribution, health and dental insurance, and short and long-term disability insurance. Staff also receives $500 towards professional development activities.
This position is fully remote with preference for Chicago-area based candidates.
Applicants must be located and authorized to work in the United States on a full-time basis now and in the future. NANS is not able to sponsor candidates requiring work authorization.