Document Scanning Specialist Fort Worth, TX 76116

This applies to direct care staff (Examples: RN, LPN, Nurse Aides, Therapists) referred to Kentucky nursing facilities, assisted living communities, or long-term care facilities, in accordance with KRS 216.793. The Document Scanning Specialist supports healthcare revenue cycle operations by accurately scanning, indexing, and maintaining patient financial and clinical documents.

Pride Health is hiring a [Job Title] to support our client's healthcare facility in [city, state]. 
 
Job Details: 
Schedule:  Monday–Friday - 7am – 4 pm or 8am -5:30 pm
Location:  Fort Worth, TX 76116
Job Type: [Local contract / Permanent/ Per Diem] W2 Contract
Contract Length: 6 Months
Pay Range: $24.24 - $25.80

Job Summary
The Document Scanning Specialist supports healthcare revenue cycle operations by accurately scanning, indexing, and maintaining patient financial and clinical documents. This role ensures documents are correctly associated with the appropriate patient, encounter, account, and date of service while maintaining data integrity, confidentiality, and HIPAA compliance.
Key Responsibilities

• Scan and electronically index financial and clinical documents into patient health and billing systems.
• Review incoming documents received by mail, fax, or email and prepare them for scanning.
• Verify patient identifiers, medical record numbers, encounters/accounts, and dates of service before indexing.
• Select appropriate document types and descriptions to ensure accurate document retrieval.
• Perform quality checks for readability, completeness, and accurate indexing.
• Enter required information into electronic systems while maintaining data accuracy.
• Retrieve and provide documents to billing, coding, audit, and other internal teams as requested.
• Maintain scanning equipment and troubleshoot routine scanning/software issues.
• Safeguard protected health information and follow HIPAA, confidentiality, and corporate compliance requirements.
• Meet established productivity and accuracy standards in a fast-paced revenue cycle environment.
• Assist with workflow improvements, cross-training, and departmental coverage as needed.

Required Qualifications

• High school diploma or equivalent.
• 3+ years of experience working with patient health records, medical records, billing records, or financial records in a healthcare environment.
• Knowledge of medical terminology and healthcare billing/revenue cycle processes.
• Familiarity with insurance billing, Medicare/Medicaid, commercial insurance, payment posting, adjustments, and denials.
• Experience with document scanning, indexing, electronic records, or document management systems.
• Basic knowledge of Epic and/or OnBase preferred.
• Strong attention to detail, organization, analytical skills, and data-entry accuracy.
• Strong computer skills, including Microsoft Word, Excel, email, and internet applications.
• Ability to protect confidential patient information and follow HIPAA requirements.
• Ability to prioritize work, meet productivity standards, and work independently in a team-oriented environment.

Preferred

• Associate degree with relevant healthcare records or financial records experience.
• Experience in hospital billing, professional billing, medical records, revenue cycle, or document control.

Interested? Apply Today! 

#PHCNonClinicalZipFor workers in the United States, PrideGlobal and it's affiliates offers eligible employee’s comprehensive healthcare coverage (medical, dental, and vision plans), supplemental coverage (accident insurance, critical illness insurance and hospital indemnity), 401(k)-retirement savings, life & disability insurance, an employee assistance program, legal support, pet insurance and employee discounts with preferred vendors.

Equal Employment Opportunity
PrideGlobal and it's affiliates are an equal opportunity employer. We do not discriminate on the basis of the race, religious creed, color, national origin, ancestry, physical disability, mental disability, reproductive health decision making, medical condition, genetic information, marital status, sex, gender, gender identity, gender expression, age, sexual orientation, veteran or military status, or any other characteristic protected by applicable federal, state, or local law.

Fair Chance Employment
PrideGlobal and it's affiliates are a Fair Chance employer. We consider all qualified applicants, including those with criminal histories, in a manner consistent with applicable state and local Fair Chance laws and ordinances, including, the California Fair Chance Act and all applicable local Fair Chance ordinances.

Accommodations
We are committed to providing reasonable accommodations to applicants and employees with disabilities. If you require a reasonable accommodation to participate in the application or interview process, or to perform the essential functions of this role, please contact us.

Only applicable for San Francisco Candidates: Under the San Francisco Lactation in the Workplace Ordinance, we will provide written notice of lactation accommodation rights, and this notice will automatically be given upon hiring, any inquiry of parental leave or lactation accommodation.

Only applicable for Kentucky positions: For this type of employment, state law requires a criminal record check as a condition of employment. This applies to direct care staff (Examples: RN, LPN, Nurse Aides, Therapists) referred to Kentucky nursing facilities, assisted living communities, or long-term care facilities, in accordance with KRS 216.793.