Document Control Specialist- Contract

Receive, file, and upload project documents from Project Managers to SharePoint project folders • Process drawing requests from engineering firms and issue drawings by transmittal • Issue new drawings and maintain revision control on all released drawings • Manage the drawing check-out and check-in log, and report overdue check-outs monthly to the Capital Site Leader • Manage document flow to and from engineering firms, contractors, and equipment vendors • Confirm as-built drawings and turnover documents are received from engineering firms and contractors • At project closeout, transfer all final documentation files in SharePoint project folder to the site network drive. • High school diploma or GED • 2+ years in one of the backgrounds above, in an industrial, construction, utility, or engineering setting • Strong proficiency in Excel, SharePoint or a similar document platform, and Windows file management • Ability to read engineering drawings and recognize PIDs, PFDs, electrical single lines, loop sheets, and site plans, or demonstrated ability to learn them quickly • Organized and detail oriented, comfortable working directly with engineers, craft, and contractors.

This job is posted on behalf of Advanced Technical Staffing Solutions by Top Echelon.

ATSS has a client in Savannah, GA looking for a contract Document Control Specialist.

Looking for a long term (24+ month) contract person at a Chemical Plant in Svannah GA.

Term: 24-month contract, with intent to extend beyond the initial term for the right candidate

Start: November 2, 2026 Schedule:

Onsite 5 days per week, full time.

Typical week is 40 hours Location:

Onsite in Savannah, GA.

Pay rate – $25-35/hour.

Position Summary

The Document Control Specialist manages engineering drawings, project records, maintenance work order documentation, and contractor safety compliance records for a chemical manufacturing facility. The role is weighted toward capital project work for roughly the first 24 months, then shifts to a blend of capital projects and maintenance. This role is intended to be the primary Document Controller after the initial 24 months.

Responsibilities

Capital Projects

• Receive, file, and upload project documents from Project Managers to SharePoint project folders • Process drawing requests from engineering firms and issue drawings by transmittal • Issue new drawings and maintain revision control on all released drawings • Manage the drawing check-out and check-in log, and report overdue check-outs monthly to the Capital Site Leader • Manage document flow to and from engineering firms, contractors, and equipment vendors • Confirm as-built drawings and turnover documents are received from engineering firms and contractors • At project closeout, transfer all final documentation files in SharePoint project folder to the site network drive. Includes, but not limited to, OM manuals, site plans, PIDs, Plot Plans, Loop Sheets, One Lines, equipment drawings • Update record drawings when MOCs close in Global MOC, so PIDs and other process safety drawings stay current • Archive superseded drawings and documents from circulation when a new revision is issued

Maintenance
• Enter maintenance work order completion, history, and labor confirmations in SAP • File maintenance paper records, including PM and pump work orders • Coordinate filing and records with the Maintenance Warehouse Supervisor • Support EI with single-line diagrams and loop sheets as needed • Apply site record retention requirements and support internal and external audits

HSES and Contractor Support

• Compile monthly contractor and craft labor hours for the front office for OSHA recordkeeping and safety incident rate calculations • Send ISNetworld training links to incoming contractors • Obtain and file contractor weekly permit audits • Verify contractor training completion, then issue hardhat safety stickers • Coordinate with the front office on visitor badge verification • Attend monthly and quarterly contractor safety meetings Records and Reporting • Track and report weekly hours split between capital project work and maintenance work • Maintain accurate standard operating procedures for document specialist role • Maintain a master drawing index and document register

Document Control Standards and Training

• Maintain and update the site's document control standards, including drawing numbering, revision conventions, title block, file-naming, and CAD requirements • Train engineering firms, contractors, and equipment vendors on site document control and turnover requirements before project work begins • Review incoming submittals and turnover packages for compliance with site standards, and return non conforming documents for correction • Train new site personnel and Project Managers on document control procedures and SharePoint folder structure as needed • Recommend improvements to document control processes and tools

Qualifications

Candidates should bring experience from one or more of the following backgrounds: • Document control, records management, or project document coordination • CAD drafting or design (AutoCAD), industrial, civil, or MEP • Engineering or maintenance technician, or technical assistant • Maintenance planning clerk, CMMS administrator, or storeroom administrator • Project coordinator or project administrator in construction or engineering

Required

• High school diploma or GED • 2+ years in one of the backgrounds above, in an industrial, construction, utility, or engineering setting • Strong proficiency in Excel, SharePoint or a similar document platform, and Windows file management • Ability to read engineering drawings and recognize PIDs, PFDs, electrical single lines, loop sheets, and site plans, or demonstrated ability to learn them quickly • Organized and detail oriented, comfortable working directly with engineers, craft, and contractors

Preferred

• Associate degree or technical certificate in drafting, engineering technology, construction management, or a related field • AutoCAD or AutoCAD LT • SAP, or another CMMS such as Maximo • Experience with drawing revision control and transmittals • Brava! or a similar drawing viewer • ISNetworld or similar contractor safety qualification systems • Exposure to MOC and process safety information requirements • Chemical or process plant experience