Document Control Specialist

This position is responsible for organizing, maintaining, tracking, and distributing company records and documentation while ensuring information remains accurate, current, properly formatted, and readily accessible. Candidates should be comfortable managing both electronic and physical records, tracking document revisions, maintaining version control, and supporting compliance and audit activities.

Document Control Specialist

Pay:Starting at $21.00 per hour
Location:Tulsa, OK
Shift:Monday–Friday | 7:30 AM – 4:00 PM
Job Type:Temp-to-Hire
Job Order #:153274

Position Overview

Stand-By Personnel is seeking a detail-oriented Document Control Specialist for a temp-to-hire opportunity in Tulsa. This position is responsible for organizing, maintaining, tracking, and distributing company records and documentation while ensuring information remains accurate, current, properly formatted, and readily accessible.

The ideal candidate has previous document control, administrative, or records management experience and is highly organized with strong attention to detail. Candidates should be comfortable managing both electronic and physical records, tracking document revisions, maintaining version control, and supporting compliance and audit activities.

Required Experience & Skills

• Previous document control, administrative, or records management experience preferred
• Proficiency with Microsoft Office programs
• Experience with document management systems preferred
• Strong organizational skills
• Excellent attention to detail and accuracy
• Ability to manage multiple priorities and deadlines
• Strong electronic file-management skills
• Ability to maintain accurate records
• Professional written and verbal communication skills
• Ability to handle confidential information appropriately
• Ability to follow established document-control procedures
• Dependable attendance and strong work ethic  

Essential Duties & Responsibilities

• Maintain electronic and physical company documents
• Organize records according to established procedures
• Review documentation for accuracy and completeness
• Verify documents are properly formatted
• Track document revisions
• Maintain accurate version control
• Upload documents into applicable systems
• Distribute current documentation to appropriate personnel
• Archive outdated or completed documents as required
• Retrieve records for employees and departments
• Respond to documentation requests
• Maintain filing systems
• Maintain applicable databases
• Ensure documents remain readily accessible
• Support company compliance requirements
• Assist with internal audits
• Support quality initiatives
• Maintain confidentiality of sensitive information
• Perform additional document-control and administrative duties as assigned  

Document Control & Version Management

Candidates may regularly:

• Track document revisions
• Maintain current document versions
• Identify outdated documentation
• Verify appropriate revisions are being used
• Maintain revision histories
• Upload updated documents
• Archive superseded records
• Distribute approved documentation
• Help prevent outdated documents from remaining in active use  

Document Review

Candidates should be comfortable reviewing records for:

• Accuracy
• Completeness
• Formatting
• Required information
• Revision status
• Proper organization
• Compliance with established document-control procedures  

Strong attention to detail is essential for identifying missing, incorrect, or outdated information.

Records Management

• Maintain organized electronic records
• Maintain physical filing systems
• File documentation appropriately
• Retrieve requested records
• Archive documents according to established procedures
• Maintain accurate databases
• Help ensure information can be located efficiently
• Protect confidential or sensitive records  

Audit & Compliance Support

The Document Control Specialist may assist with:

• Internal audit preparation
• Retrieving requested documentation
• Verifying records are complete
• Organizing audit materials
• Maintaining applicable compliance records
• Supporting quality initiatives
• Correcting document-control issues identified during reviews  

Microsoft Office & Computer Skills

Candidates should be comfortable using:

• Microsoft Word
• Microsoft Excel
• Microsoft Outlook
• Document management systems
• Electronic filing systems
• Databases
• Email and electronic communication  

Confidentiality

This position may handle confidential company information.

Candidates must be able to:

• Maintain appropriate confidentiality
• Follow information-handling procedures
• Protect sensitive records
• Limit document access appropriately
• Exercise professional judgment when handling company information  

Preferred Qualifications

• Document Control Specialist experience
• Records management experience
• Administrative experience
• Quality-documentation experience
• Manufacturing document-control experience
• Version-control experience
• Audit-support experience
• Database experience
• Electronic records-management experience
• Microsoft Office experience
• Document management system experience  

Key Skills for Success

• Document control
• Version control
• Records management
• Document organization
• Data accuracy
• Microsoft Office
• Database management
• Audit support
• Confidentiality
• Organization
• Multitasking
• Attention to detail
• Professional communication  

Work Environment

• Professional office and administrative environment
• Regular computer and document-management responsibilities
• Combination of electronic and physical recordkeeping
• Detail-intensive position requiring accuracy and organization
• Consistent Monday–Friday | 7:30 AM – 4:00 PM schedule
• Strong emphasis on document accuracy, confidentiality, compliance, organization, and dependable follow-through  

Why You'll Want This Opportunity

• Starting pay of $21.00/hour
• Temp-to-hire opportunity
• Stable Monday–Friday first-shift schedule
• Build specialized document-control experience
• Gain additional version-control and records-management skills
• Support internal audits and quality initiatives
• Utilize Microsoft Office and document-management systems
• Excellent opportunity for an organized, detail-oriented professional looking for long-term growth  

Ready to Apply?

Apply today for immediate consideration and reference Job Order #153274.

Apply online or call/text 918-576-7117 for more information.

You can also apply in person at:

Stand-By Personnel – Claremore
507 E. Will Rogers Blvd.
Claremore, OK 74017
Monday–Friday | 8 AM – 4 PM