Director of Office Administration

Executive-level Leadership Role

Our client is a highly respected national law firm with multiple offices across the United States and a reputation for excellence across a range of complex legal and business matters. Known for its collaborative culture and commitment to professional development, the firm offers employees the opportunity to work closely with senior leadership while contributing to the success and growth of a dynamic organization.

Job Description

Lead office operations across multiple locations, ensuring efficient day-to-day business services, facilities, and administrative support. Manage and develop business services staff, including performance management, coaching, workforce planning, and employee relations. Serve as a key partner to firm leadership on operational, personnel, and strategic initiatives. Oversee facilities management, space planning, office services, vendor relationships, and office expansion projects. Support budgeting, forecasting, expense management, and billing operations to ensure effective financial oversight. Collaborate with Human Resources on employee relations matters, talent management, on boarding, and recruiting efforts. Identify opportunities to improve processes, increase efficiency, and enhance the employee and client experience. Coordinate cross-functional initiatives with HR, Finance, IT, and other business services teams. Ensure offices maintain compliance with firm policies, operational standards, and safety procedures. Travel regularly between Bay Area offices and periodically to an additional regional office location.

MPI does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity or expression, national origin, age, disability, veteran status, marital status, or based on an individual's status in any group or class protected by applicable federal, state or local law. MPI encourages applications from minorities, women, the disabled, protected veterans and all other qualified applicants.

The Successful Applicant

A successful Director of Office Administration should have: 8+ years of office administration, operations, or business services leadership experience within a law firm. Experience managing multiple office locations within a mid-sized or large professional services environment. Proven success leading, developing, and motivating administrative and business services teams. Strong knowledge of facilities management, vendor relationships, and office operations. Experience handling employee relations matters and partnering closely with Human Resources. Budgeting, forecasting, billing, and financial administration experience. Strong communication and relationship-building skills with the ability to influence stakeholders at all levels. Ability to balance strategic initiatives with hands-on operational leadership. Bachelor's degree required; HR certifications such as SHRM-CP, SHRM-SCP, PHR, or SPHR are a plus. Experience leading office moves, growth initiatives, or workplace expansion projects is highly preferred.

What's on Offer

Permanent Director of Office Administration opportunity based in Palo Alto. Competitive salary of $250,000-$275,000. Hybrid schedule with remote Mondays and Fridays. Opportunity to oversee operations across multiple offices. High-visibility role partnering directly with firm leadership. Generous profit-sharing program. Comprehensive medical, dental, vision, and retirement benefits. Exceptional parental leave, IVF, and adoption support benefits. Discretionary PTO plus separate sick leave. Opportunity to lead future growth and office expansion initiatives.