GENERAL OBJECTIVES:
- Fostering a positive and productive work environment by facilitating open communication channels within DBU and encouraging dialogue between employees and leadership
- Ensure institutional compliance with federal, state, and local employment laws and regulations while managing employee benefits and addressing employee concerns in accordance with DBU policies
QUALIFICATIONS:
- Bachelor's degree in Human Resource Management, Business Administration, or related field required
- 3-6 years of progressive human resources or related field
- SHRM-CP or SHRM-SCP, PHR or SPHR preferred
- Strong interpersonal skills to build and maintain positive relationships with employees at all levels at DBU
- Experience in higher education or faith-based organizations preferred
RESPONSIBILITIES:
- Partner with Chief of Staff on strategic workforce planning, policy development, and institutional HR initiatives
- Maintain compliance with federal, state, and local employment laws and regulations; proactively identify and mitigate compliance risks; recommend best practices and recommend revisions to HR policies and procedures to ensure compliance and alignment with DBU's mission
- Manage Leave of Absences, including but not limited to FMLA, Maternity/Parental, ADA, and Administrative leaves; approve routine leave requests within established guidelines
- Oversee benefits compliance, ACA compliance, and other regulatory documentation; maintain organized records and support reporting needs for IPEDS, NDT, 990, and similar filings
- Manage processes for Worker's Compensation claims from beginning to end, including coordination with insurance carriers and regulatory reporting
- Prepare annual OSHA reporting and ensure workplace safety compliance
- Keep personnel files in compliance with retention policies
- Manage relationships with insurance carriers and brokers; negotiate contracts and service agreements within approved parameters; resolve escalated issues and ensure accurate plan administration
- Process monthly benefit plan payments, submittals, journal entries, and reconciliation of accounts
- Prepare materials and logistics for the annual Open Enrollment process
- Manage the retiree insurance continuation program, including processing monthly premium receivables and coordinating Open Enrollment annually
- Provide oversight for benefits data integrity, including weekly carrier feeds and HRIS benefit updates; proof benefit deductions on each payroll and transmit HSA contributions after each payroll
- Process all purchase orders for vendor invoicing, reimbursements, and related transactions
- Collaborate with leaders in conflict resolution, facilitating discussions between employees and leadership to address employee concerns in a timely manner
- Oversee administration of the Performance Review Policy, ensuring compliance with review and appeal procedures, maintaining records, and providing guidance on the application of policy requirements.
- Coordinate with HR Investigations Coordinator on investigations as needed and work with leadership on appropriate disciplinary action for violations of DBU policy
- Coach managers on handling Human Resource matters, promoting a consistent approach in accordance with DBU policies
- Respond to employee inquiries in a timely manner, escalating inquiries to Chief of Staff when needed
- Collaborate with Onboarding Specialist to ensure seamless new employee integration and orientation experiences aligned with DBU's mission and culture
- Assist with New Staff Orientation and ensure completion of required documentation and training
- Facilitate employee training through ADP eLearning and other platforms
- Manage and facilitate the Wellness Program, including portal maintenance, programs, luncheons, reporting, and awards
WORK SCHEDULE:
This is a full-time position with regular office hours between 8:00 a.m. - 5:00 p.m., Monday - Friday.
WORK LOCATION:
This position will work on the main campus, located at 3000 Mountain Creek Parkway, Dallas, TX 75211