Digital Records Clerk

About the Position

We are seeking a detail-oriented and highly organized Full-time Digital Records Clerk to join our dynamic team. The ideal candidate will play a crucial role in maintaining and managing our organization's digital records system, ensuring accuracy, accessibility, and compliance with relevant regulations.

Key Responsibilities

• Input and update data in various digital record-keeping systems
• Scan, digitize, and properly file physical documents
• Organize and maintain digital filing systems
• Retrieve and provide requested information to authorized personnel
• Ensure the accuracy and completeness of all digital records
• Assist in the development and implementation of record management policies and procedures
• Collaborate with other departments to streamline record-keeping processes
• Maintain confidentiality and security of sensitive information
• Perform regular audits of digital records to ensure compliance and accuracy
• Assist in the migration of data between different systems as needed
• Provide excellent customer service to internal and external stakeholders
• Generate reports and analytics as requested
• Stay updated on industry best practices and emerging technologies in digital record management

Required Skills and Qualifications

• High school diploma or equivalent; Associate's or Bachelor's degree in Information Management, Library Science, or related field preferred
• Proven experience in data entry and digital record management
• Proficiency in Microsoft Office Suite, especially Excel
• Familiarity with database management systems and record-keeping software
• Strong attention to detail and high level of accuracy
• Excellent organizational and time management skills
• Ability to work independently and as part of a team
• Strong verbal and written communication skills
• Customer service-oriented mindset
• Ability to maintain confidentiality and handle sensitive information
• Basic understanding of data privacy laws and regulations

Desired Skills and Qualifications

• Certification in Records Management or related field
• Experience with enterprise content management systems
• Knowledge of industry-specific regulations (e.g., HIPAA, GDPR)
• Familiarity with optical character recognition (OCR) technology
• Basic understanding of SQL and database querying

Key Competencies

Data Entry

As a Digital Records Clerk, you will be responsible for inputting large volumes of data into various digital systems. This requires:

• Fast and accurate typing skills (minimum 50 WPM)
• Ability to maintain focus and attention to detail for extended periods
• Proficiency in using data entry software and tools
• Understanding of data validation techniques and quality control measures
• Ability to recognize and correct errors in data entry