Work Auth: (TN, EAD-GC, GC, or US Cit.) – Position is not eligible for sponsorship.
Benefits: This position is eligible for medical, dental, vision, and 401(k).
Job Description
The Digital Asset Management Specialist will provide professional and technical services to support the organization, standardization, and ingestion of digital assets into an enterprise Digital Asset Management System (DAMS). This role ensures digital media assets are preserved, accessible, and aligned with institutional standards to support long-term knowledge sharing and stewardship.
Key Responsibilities
Phase 1: Pre-DAMS Preparation & Access Setup
Participate in a project kick-off meeting to review scope, deliverables, and timelines.
Collaborate with internal stakeholders to establish system access, permissions, and administrative procedures within the DAMS.
Conduct pre-ingestion preparation of digital assets, including:
Locating, reviewing, and organizing digital files
Identifying and tagging duplicate files for removal
Flagging assets with potential usage restrictions for review
Creating, updating, and applying standardized metadata
Normalizing file names to meet archival and institutional standards
Phase 2: Digital Asset Ingestion
Collaborate with cross-functional teams to define procedures for ingesting digital assets into the DAMS.
Develop and document ingestion workflows and submit for internal review and approval.
Execute ingestion of digital assets (including PDF/A, TIFF, and JPEG formats) following approved procedures.
Provide bi-weekly progress reports on ingestion activities to stakeholders.
Maintain strict confidentiality and ensure the security of all digital assets and sensitive data, including personally identifiable information (PII).
General & Administrative Responsibilities
Maintain and track comprehensive file inventory records.
Document workflows, processes, and metadata standards in collaboration with project leadership.
Attend project meetings and provide updates as required.
Coordinate with internal staff and external contractors to support related project initiatives.
Deliverables & Timeline
Phase 1 Deliverables
Completion of pre-ingestion asset preparation (target timeline assigned at project start)
Documentation outlining DAMS access and navigation procedures
Phase 2 Deliverables
Documented ingestion procedures and workflow guidelines
Ongoing bi-weekly progress reports throughout the project lifecycle
Phase 3 Deliverables
Comprehensive documentation of processes, workflows, and standards developed during the project
Qualifications
Experience with Digital Asset Management Systems (DAMS) or similar platforms
Strong understanding of metadata standards and digital file organization
Experience handling large volumes of digital assets (images, documents, media files)
Detail-oriented with strong organizational and documentation skills
Ability to collaborate across teams and communicate effectively
Experience with archival, museum, or cultural institution standards is a plus
Addison Group is an Equal Opportunity Employer. Addison Group provides equal employment opportunities (EEO) to all employees and applicants without regard to race, color, religion, gender, sexual orientation, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran, in accordance with applicable federal, state, and local laws. Reasonable accommodation is available for qualified individuals with disabilities upon request.
IND 005-010
About the Company
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Addison Group
Need a job? Need an employee? Then you need Addison Group, the professional staffing and search firm that has reshaped the industry with our excellent placements in the Administrative & HR, Engineering, Executive Search, Finance & Accounting, Healthcare, and IT sectors.
Addison Group has enjoyed rapid growth since its inception in 1999, when a group of visionary industry leaders in Chicago set out with the simple goal of recruiting the best candidates for the best companies. With the help of its strategic investment partner, Trilantic Capital Partners, Addison Group has expanded its reach across the country through 13 offices and six core industry sectors, from Administrative to IT.