DHB Project Coordinator

The APD Project Coordinator is an essential entry level role that provides the foundational administrative and operational support needed for the APD Team to function effectively.

The APD Project Coordinator is an entry level role that provides essential coordination, structure, and operational support for the Advanced Planning Document (APD) Writing Team within the NC Medicaid Program. This position assists with contract tracking, documentation management, process organization, and communication to ensure APD activities run efficiently and remain compliant with federal and state requirements. By providing high quality administrative and project coordination support, this role strengthens operational consistency across the Advanced Planning Office (APO) and contributes to the overall success of the Medicaid Enterprise System (MES) Program.

Key Responsibilities
Support APD development activities through scheduling, meeting coordination, and preparation of required documentation
Assist with contract tracking and alignment between APDs, amendments, and contract requirements
Maintain and organize APD documentation, templates, correspondence, and audit records
Help track deliverables, timelines, and dependencies across APD efforts
Prepare status updates, meeting summaries, and reports as needed
Ensure documentation accuracy and readiness for APD submissions

Support cross teamcommunication between business units, project teams, vendors, budget offices,and other stakeholders
Assist with version control, document formatting, and quality checks
Provide logistical support for APD kickoff, review, and closeout cycles
Help maintain internal tools, trackers, and repositories used by the APD team
Support continuous process improvement efforts within the APO

Required/Desired Skills