Departmental Administrative Assistant
- 502674
- Atlanta, Georgia, United States
- Fashion
- Academics
- Full-time
- Staff
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As a fashion department administrative assistant, you will support academic projects and university initiatives and collaborate with academic operations managers to meet operational requirements and deadlines.
To support the department, you'll:
- Address student needs and promptly respond to all questions
- Assist departmental leadership, the office of academic services, and academic operations managers with school initiatives and ongoing collaborative projects
- Manage classroom, extended learning opportunity (ELOs), and SCADextra workshop scheduling, and assist with SCAD Day building preparation
- Serve as the point of contact for the physical resources department
- Read and route incoming mail, locate and attach files for response by departmental leadership, compose routine correspondence, and organize and maintain a records file system
As an administrative assistant, you'll:
- Maintain departmental leaderships calendars and schedules
- Assist with gathering information and completing paperwork for visiting alumni and professional mentors, including curating itineraries and booking travel
- Greet scheduled visitors and direct them to the appropriate area or person
- Order office supplies, maintain inventories, and arrange equipment maintenance
- Provide overall support for academic services' operation showcase, which displays outstanding student work, and coordinate with physical resources to confirm needs before events
Additionally, you'll:
- Collaborate with housekeeping to ensure buildings are student-ready
- Oversee meetings, prepare agendas, reserve and prepare spaces, and record and transcribe minutes
- Coordinate quarterly report submissions from faculty and prepare drafts for leadership approval
- Ensure end-of-quarter documentation of outstanding student work with the communications team
- Support end-of-quarter documentation duties (e.g., reminding faculty about deadlines for submitting syllabi, faculty comments, and final grades
Candidates should have:
- Advanced project and people management skills
- Strong organizational and communication skills
- An ability to manage multiple priorities
- A commitment to professionalism, honesty, and integrity
Minimum qualifications:
- Computer skills, especially Microsoft Word and Excel
- Experience with Banner or a similar database
Preferred qualifications:
- Bachelor's degree
- Experience with Adobe Creative Suite
- Experience in the fashion industry and in an academic environment
Certificates, licenses, and registrations:
Travel required:
Work hours: The university work week is Sunday through Saturday. Most offices are open Monday through Friday 8:30 a.m. to 5:30 p.m. To accommodate business needs, employees may be assigned to other workdays and/or hours, including weekends and evenings.
ADA tag: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements and minimum qualifications listed are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential functions and/or meet the minimum qualifications.