Denver Executive Assistant

You Belong Here

The Protiviti Career providesopportunityto learn, inspire, and advance within a collaborative and inclusive culture. We hire curious individuals for whom learning is a passion. We lean into our mission: We Care. We Collaborate. We Deliver. 

 At every level, we champion leaders wholiveour values ofintegrity, inclusion, innovation, and commitment to success.Imagining our work as a journey, we believe integrity guides our way, inclusion moves us forward together, innovation creates new destinations, and our commitment to success empowers us to deliver on our vision to be the most trusted global consulting firm. 

Where We Need You:

We are seeking anExecutive Assistantto join ourDenveroffice.Protiviti works in a hybridenvironmentand this role requires that you work in-person in our office at least 3 times per week, with a strong preference for coverage Tuesday - Thursday.

What You Can Expect:

As anExecutive Assistant, you willprovide exceptional support across a wide variety of operational and administrative taskstomaintainan efficient, organized, and effective office environment.  Key areas of responsibility include Executive Support, Office Support & Communication, and Marketing & Event Execution. 

What You Will Do:

Office Support & Communication

• Office Space– Welcome clients, recruits, and employees, while ensuring the office is neat and organized. Assistwith security and crisis response 

• Recruiting– Assist with planning/organizing recruiting events held within the office and/or on campus. Assistwith general printing, tracking, and reporting

• Reporting and Correspondence– Perform basic industry/company research toassistin the response process forRequest forProposals. Data entry to support client project accounting. Upload materials tointranetsite. Initiate, draft, and edit/review/format documents.  Provide competent proofreading skills while looking for ways to be creative with both client documents and internal communications 

• Office Events– Work with office leadershipto organize and host office lunches, happy hours, and other various activities that support a positive culture and fun, professional environment.

• Office Communications– Work with office leadership to provide effective communications to personnelregardingupcoming office events, firmwide activities, and other various announcements.

Executive Support

• Greetofficevisitors andassistthem, as needed 

• Support executives and the other members of the management team in their workload by producing reports, presentations, and/or proposals 

• Manage Executive Outlook details (Contacts, Calendar, Email responses) 

• Take initiative toanticipatethe needs of your executiveson a daily basis

• Prepare and manage Time & Expense reports on behalf of executives 

• Arrange travel for executives, including flights, hotels, and transportation 

• Handle any printing/copying/faxing, binding, and mail 

• Partner with local team to provide back-up support to executives 

• Support and model excellent service byexhibitinga positive attitude and enthusiasm toward the job and the company to both internal and external customers in all forms of communication 

• Work with Executive team business partners to schedule & manage client meetings 

Marketing & Event Execution

• Coordinate with local and regional marketing teams to prepare marketing materials 

• Schedule conference rooms and coordinate audio visual and/or catering needs 

• Room arrangement for offsite meeting/events, as needed 

• Manage Salesforce updates and reporting for executives 

Other Regional Items

• Support Human Resources with local office needs 

• Coordinate with other offices, as necessary, to provideadditionalsupport to the region 

• Participate in ongoing trainingregardingtechnology upgrades and new systems applicable to the position. 

What Will Make You Successful:

• Professional, confident,enthusiasticand detail-oriented 

• Demonstratedtrack recordof working effectively with a senior executive in a fast-paced and service-oriented corporate environment 

• Excellent oral and written communication skills 

• Excellent interpersonal and organizational skills 

• Demonstrate initiative and be a self-starter 

• Ability to work independently, exercise good judgment; resourceful,problem-solvingskills 

• Positive and approachable; ability to interact well with all levels of staff and clients 

Demonstrated accomplishments in the following areas: 

• Working with a variety of levels of personnel to achieve business objectives 

• Coordinating andmaintainingfollow-up onseveralprojects simultaneously 

• Proofreading and editing 

• Handling confidential information in a strictly professional manner 

Your Educational and Professional Qualifications:

• 2+ years of professional experience,required 

• Bachelor’s degree, preferred 

• Advanced skills in Microsoft applications (Word, Excel, PowerPoint, Outlook), including Teams to manage meetings, recordings, notes, etc. 

Our Hybrid Workplace

Protiviti practices a hybridwork environment,meaning all employees are expected to achieve a blend of in-person and remote work. This model creates meaningful experiences for our people and our clients while offering a flexible environment. The ratio of remote to in-person requirementsvariesby team, and other business factors.