Data & Survey Specialist

Independently manage survey development and administration, including clarifying objectives with stakeholders, writing clear and neutral questions, testing surveys, managing distribution lists, scheduling invitations and reminders, and monitoring responses. Experience preferred in: collecting, tracking, and reporting grant outcomes; higher education or institutional research; experience with Tableau, Power BI, Power Query, or similar data preparation and reporting tools; basic SQL skills.

Position Summary
Transform lives by supporting Institutional Effectiveness, Accreditation, and Quality by collecting, analyzing, and reporting data to document grant outcomes and respond to institutional data requests. Independently manage survey development, administration, analysis, and reporting, including surveys used to measure grant outcomes. Collaborate with grant personnel and college stakeholders to clarify reporting requirements, track outcomes, validate information, and prepare accurate, accessible reports within established deadlines. Maintain data documentation to support consistent reporting and continuity of work. Additional responsibilities may include supporting other state and federal reporting requirements and developing data visualizations based on skills and departmental needs.

Limited-term position with an anticipated end date of September 2027.

This position could be remote with at least a one-day on-campus requirement.

Duties & Responsibilities
Coordinate with grant personnel to identify required outcome measures, definitions, data sources, collection schedules, and reporting deadlines.

Collect, maintain, and validate grant outcome data from surveys and other institutional sources. Track outcomes against established targets and communicate data gaps or reporting concerns promptly.

Prepare and provide grant outcome reports according to grant requirements and deadlines, maintaining supporting documentation of data sources, calculations, and results.

Independently manage survey development and administration, including clarifying objectives with stakeholders, writing clear and neutral questions, testing surveys, managing distribution lists, scheduling invitations and reminders, and monitoring responses.

Analyze survey, grant, and institutional data using descriptive statistics, including counts, percentages, averages, response rates, and trends, using appropriate populations and denominators.

Analyze open-ended responses, identify recurring themes, and prepare balanced summaries while protecting respondent confidentiality.

Prepare and share clear reports that explain findings, identify trends, and acknowledge limitations for audiences with varying levels of data knowledge.

Collaborate with college stakeholders to clarify and document data requests, including their purpose, population, time period, deadline, and desired format. Track requests through completion and provide customized reports and analyses.

Use institutional data sources and established reporting procedures to retrieve and verify information. Apply consistent institutional definitions.

Validate data by checking for missing values, duplicate records, inconsistent totals, and calculation errors before releasing results. Investigate discrepancies and seek assistance when needed.

Use Excel to organize, clean, combine, validate, and summarize data and prepare reports using formulas, lookup functions, pivot tables, and charts.

Create, maintain, and update data documentation, including data dictionaries, source descriptions, reporting definitions, calculations, data preparation steps, and reporting procedures. Record changes and organize documentation so reports can be reproduced and work can be continued by other staff.

Maintain survey schedules, instruments, administration procedures, and supporting records.

Independently manage assigned projects and timelines, coordinate priorities with the supervisor, and communicate progress or barriers to meeting deadlines.

Communicate clearly and provide responsive customer service to internal and external stakeholders.

Protect confidential student, employee, and survey respondent information by following established data access, storage, and sharing procedures.

Support other state and federal reporting requirements as assigned.

Develop or maintain reports, visualizations, and dashboards using Tableau, Power BI, or similar tools as assigned, based on demonstrated skills and departmental needs.

Perform other duties as assigned.

Qualifications
Associate degree in data analytics, business, information systems, computer science, social sciences, statistics, or a related field required.  Bachelor’s degree in a related field preferred.

Demonstrated experience independently developing, administering, and reporting results from electronic surveys required.

Demonstrated ability to organize, clean, combine, summarize, and validate data in Excel using formulas, lookup functions, pivot tables, and charts required.

Experience preferred in: collecting, tracking, and reporting grant outcomes; higher education or institutional research; experience with Tableau, Power BI, Power Query, or similar data preparation and reporting tools; basic SQL skills.

Must possess excellent problem resolution, independent judgement, be goal-oriented, organizational, interpersonal, communication, and project management skills.

Must possess ability to:

• Develop and leverage relationships within and across work groups to achieve results.
• Use effective involvement and persuasion strategies to gain acceptance of ideas and commitment to actions that support specific work outcomes.
• Meet and exceed (internal or external) customer expectations while cultivating relationships that secure commitment and trust.
• Establish an action plan for self and others to complete work efficiently and on time by setting priorities, establishing timelines, and leveraging resources.
• Maintain effectiveness when experiencing major changes in work responsibilities or environment (e.g., people, processes, structure, or culture); adjust effectively to change by exploring the benefits, trying new approaches, and collaborating with others to make the change successful.
• Take prompt action to accomplish work goals; take action to achieve results beyond what is required; be proactive.
• Set high standards of performance for self and others; assume responsibility and accountability for successfully completing assignments or tasks; self-impose standards of excellence rather than having standards imposed.
• Demonstrate a positive attitude and approach toward work.

Must embrace Mid-State’s core values of student centeredness, commitment, accountability, respect, integrity, and exceptional service.  

Compensation & Benefits
Compensation is dependent upon experience and qualifications.

Benefits include health, dental, and vision insurance; life insurance; short-term and long-term disability; paid time off and holidays; flexible spending account; Wisconsin Retirement System; 403(b) and 457; employee assistance program; educational assistance; and employee wellness program.

How To Apply
To be considered for this position, you must complete an online application.  You should have the following information available when completing an application:

• Contact information (addresses, phone numbers)
• Employment History
• Education
• Electronic copy of resume and transcripts

Application materials submitted via mail, fax, email, or in-person will not be considered.

Incomplete applications or applications noting "See Resume" will not be considered.

Continuous recruitment with first review of completed applications starting October 16, 2026.  Applications received on or after October 16th may be considered in a secondary pool.

Please note that Mid-State’s main form of communication during the recruitment process is email.  In addition to receiving communications from email addresses with an @mstc.edu domain, you may receive emails from 

donotreply@invalidemail.com

.  Please be sure to watch your inbox as well as junk, spam, and clutter folders.

Equal Opportunity
Mid-State Technical College, an equal opportunity employer and educator, does not discriminate on the basis of race, color, national origin, gender, disability, sexual orientation, or other applicable legislated categories, in its services, employment programs, and/or its educational programs and activities, including but not limited to admission, treatment, and access. Mid-State Technical College provides reasonable accommodations to assist persons with disabilities to access or participate in its programs and activities. The following person has been designated to handle inquiries regarding the nondiscrimination policies: VP-Human Resources, 32nd Street N, Wisconsin Rapids, WI 54494, Phone: 715-422-5325 or Email:aaeo@mstc.edu.

Optimize Your Online Application Experience
Below you will find a few technical tips to help ensure a positive and successful online application experience:

• Be sure to fill in each field in the application.  You will receive an error message at the time of submission and your application will not be submitted if each required field is not filled in.
• Avoid clicking the back, forward, or refresh buttons while applying.  Doing so will interfere with the submission and may result in data loss.
• Clear your browser's temporary files/cache and cookies prior to beginning the application.
• Disable pop-up blockers.
• Do not bookmark or favorite the application.  Navigate to the careers site each time you wish to access your saved/submitted application.
• Your application session will remain open for 24 hours assuming you do not close your browser.  To ensure submission, complete the application process within that time frame.
• The following browsers are currently supported:

Internet Explorer 9, 10, 11
Firefox
Google Chrome
Safari

• The following operating systems are currently supported:

Windows 7 and 8, both 32-bit and 64-bit, as well as Mac OS 10.6 and greater.

If you experience issues in submitting your online application, please contact Human Resources at 715.422.5568.