Corporate Executive/Legal Assistant

Job Description

Overview

A well-established law firm is seeking a highly organized and proactive Corporate / Executive Legal Assistant to support senior attorneys and executive leadership. This role is ideal for a professional who thrives in a fast-paced legal environment and brings strong attention to detail, discretion, and a high level of service to both internal and external stakeholders.

This position follows a hybrid work model, combining remote flexibility with in-office collaboration.

Key Responsibilities

• Deliver comprehensive administrative and legal support to attorneys across corporate, healthcare, and M&A practice areas
• Draft, revise, and proofread a variety of legal documents, including corporate agreements, correspondence, and transactional materials
• Oversee document workflows, including filing, organization within document management systems (e.g., iManage), routing for signatures, and distribution of finalized materials
• Prepare and circulate signature packets, coordinating execution through electronic signature platforms such as DocuSign, Adobe Sign, SimplyAgree, and email
• Assemble fully executed transaction documents in PDF format, ensuring accurate inclusion of signature pages, exhibits, and schedules
• Coordinate closing logistics and provide project support for corporate and M&A transactions
• Maintain and update transaction records and legal files in both digital and physical formats, ensuring proper organization and accessibility
• Manage the distribution and tracking of executed documents to confirm timely delivery and completion
• Review and process billing materials, including invoices, correspondence, and expense reimbursements
• Initiate new client matters, including preparing intake documentation and coordinating conflict checks
• Draft engagement letters and assist with onboarding documentation for new clients
• Manage attorney calendars, schedule meetings, coordinate travel arrangements, and prepare meeting materials and agendas
• Handle incoming communications, screen calls, and relay messages on behalf of supported attorneys
• Contribute to special projects and provide support during high-volume periods
• Offer backup assistance to the broader legal support team as needed

• 5+ years of experience as a legal assistant, preferably within corporate, healthcare, or M&A practice areas
• Prior experience supporting senior attorneys, executives, or partners in a law firm environment
• Strong knowledge of legal terminology, document preparation, and transactional processes
• Excellent organizational skills with the ability to manage multiple priorities and deadlines
• Strong written and verbal communication skills
• High level of attention to detail and commitment to accuracy
• Proficiency in Microsoft Office Suite and legal document management systems (e.g., iManage)
• Experience with electronic signature platforms (DocuSign, Adobe Sign, etc.) strongly preferred

• Hybrid schedule (combination of remote and in-office work)
• Professional, collaborative law firm setting
• Exposure to high-level corporate and transactional legal work

• Salary range: $80,000 - $95,000 per year, based on experience and qualifications
• Competitive benefits package may include medical, dental, vision, paid time off, and retirement plans