Corporate Administrative Specialist

Position Summary The Administrative Specialist provides administrative support to the CEO, COO, and other members of the executive leadership team, including the CFO, CPO, CAO, and SVP of Operations. This role is primarily responsible for managing calendars, coordinating travel as needed, processing expense reports, and supporting day-to-day administrative needs of the executive team. The…" /> Corporate Administrative Specialist @ Discovery Senior Living

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Corporate Administrative Specialist

Bonita Springs, FL

Position Summary The Administrative Specialist provides administrative support to the CEO, COO, and other members of the executive leadership team, including the CFO, CPO, CAO, and SVP of Operations. This role is primarily responsible for managing calendars, coordinating travel as needed, processing expense reports, and supporting day-to-day administrative needs of the executive team. The…","html_description":"

Position Summary

The Administrative Specialist provides administrative support to the CEO, COO, and other members of the executive leadership team, including the CFO, CPO, CAO, and SVP of Operations. This role is primarily responsible for managing calendars, coordinating travel as needed, processing expense reports, and supporting day-to-day administrative needs of the executive team.

The position also serves as a key member of the Home Office team, assisting with office operations and providing reception coverage when the Office Manager is out of the office.

The ideal candidate is organized, professional, detail-oriented, and capable of managing multiple priorities while maintaining confidentiality and excellent customer service. This position is full-time, scheduled M-F, 8:30 AM - 5:00 PM.

Essential Duties and Responsibilities

Executive Support

• Manage calendars and scheduling for the CEO, COO, and other executives as needed.
• Coordinate meetings and appointments with internal and external stakeholders as needed.
• Arrange and manage business travel, including flights, hotels, transportation, and itineraries as needed.
• Prepare and submit executive expense reports in a timely and accurate manner.
• Monitor executive schedules and assist with scheduling conflicts and changes.
• Manage routine administrative requests and follow-up items.
• Maintain confidentiality of sensitive information and communications.

Home Office Support

• Provide backup reception coverage during Office Manager PTO, appointments, or other absences, which includes:
• Direct corporate VMs and greet visitors professionally.
• Assist with conference room scheduling and visitor coordination.
• Support office supply ordering and general administrative functions.
• Assist with employee events, meetings, and other office activities as needed.
• Perform other administrative duties to support efficient Home Office operations.

Qualifications

Required

• 2+ years of administrative, executive assistant, receptionist, or office support experience.
• Strong organizational and multitasking skills.
• Proficiency with Microsoft Outlook, Word, Excel, Teams, and other Office applications.
• Excellent verbal and written communication skills.
• Ability to maintain confidentiality and professionalism.
• Strong attention to detail and follow-through.

Preferred

• Experience supporting senior leaders or executive teams.
• Experience with travel arrangements and expense management.
• Experience in a corporate or multi-location business environment.

Key Attributes

• Organized and dependable
• Customer-service oriented
• Professional and discreet
• Adaptable and flexible
• Strong attention to detail
• Positive, team-oriented attitude

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We are an equal opportunity employer and give employment and promotional consideration without regard to race, color, sex, religion, age, national origin, marital or veteran status, disability, sexual orientation, gender identity, or any other protected class as defined by local, state, or federal law.

If you are selected for employment with Discovery Senior Living, you will also be hired simultaneously by Oasis, a Paychex Company, as you co-employer. Discovery Senior Living is your employer for the purposes of managing the day-to-day operations of the company and the employees. This includes responsibility for the worksite, scheduling of work, safety, and the direction of the individual team members in their positions. Oasis, a Paychex Company, is the co-employer for managing the administrative portion of employment, such as benefits, payroll, and workers' compensation insurance.

Applicants in the State of Maryland; an employer may not require or demand, as a condition of employment, prospective employment or continued employment, that an individual submit to or take a lie detector or similar test. An employer who violates this law is guilty of a misdemeanor and submit to a fine not exceeding $100.

Except for applications submitted within the City of Columbia, South Carolina, applications are active for 30 days but will remain on file for one (1) year. Applications submitted within the city of Columbia, South Carolina will remain active for 30 days but on file for three (3) years.

Applicants seeking reasonable accommodation with the application and/or interview process should contact the hiring manager.

Applicants are subject to a background check for any convictions directly related to the position, its duties and responsibilities. Employment is conditional based upon the results of the background check. Only job-related convictions will be considered and will not automatically disqualify a candidate.

Applications are active for 30 days but will remain on file for one (1) year.

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Position Summary

The Administrative Specialist provides administrative support to the CEO, COO, and other members of the executive leadership team, including the CFO, CPO, CAO, and SVP of Operations. This role is primarily responsible for managing calendars, coordinating travel as needed, processing expense reports, and supporting day-to-day administrative needs of the executive team.

The position also serves as a key member of the Home Office team, assisting with office operations and providing reception coverage when the Office Manager is out of the office.

The ideal candidate is organized, professional, detail-oriented, and capable of managing multiple priorities while maintaining confidentiality and excellent customer service. This position is full-time, scheduled M-F, 8:30 AM - 5:00 PM.

Essential Duties and Responsibilities

Executive Support

• Manage calendars and scheduling for the CEO, COO, and other executives as needed.
• Coordinate meetings and appointments with internal and external stakeholders as needed.
• Arrange and manage business travel, including flights, hotels, transportation, and itineraries as needed.
• Prepare and submit executive expense reports in a timely and accurate manner.
• Monitor executive schedules and assist with scheduling conflicts and changes.
• Manage routine administrative requests and follow-up items.
• Maintain confidentiality of sensitive information and communications.

Home Office Support

• Provide backup reception coverage during Office Manager PTO, appointments, or other absences, which includes:
• Direct corporate VMs and greet visitors professionally.
• Assist with conference room scheduling and visitor coordination.
• Support office supply ordering and general administrative functions.
• Assist with employee events, meetings, and other office activities as needed.
• Perform other administrative duties to support efficient Home Office operations.

Qualifications

Required

• 2+ years of administrative, executive assistant, receptionist, or office support experience.
• Strong organizational and multitasking skills.
• Proficiency with Microsoft Outlook, Word, Excel, Teams, and other Office applications.
• Excellent verbal and written communication skills.
• Ability to maintain confidentiality and professionalism.
• Strong attention to detail and follow-through.

Preferred

• Experience supporting senior leaders or executive teams.
• Experience with travel arrangements and expense management.
• Experience in a corporate or multi-location business environment.

Key Attributes

• Organized and dependable
• Customer-service oriented
• Professional and discreet
• Adaptable and flexible
• Strong attention to detail
• Positive, team-oriented attitude

JOB CODE: 1007124

Position Summary The Administrative Specialist provides administrative support to the CEO, COO, and other members of the executive leadership team, including the CFO, CPO, CAO, and SVP of Operations. This role is primarily responsible for managing calendars, coordinating travel as needed, processing expense reports, and supporting day-to-day administrative needs of the executive team. The…","html_description":"

Position Summary

The Administrative Specialist provides administrative support to the CEO, COO, and other members of the executive leadership team, including the CFO, CPO, CAO, and SVP of Operations. This role is primarily responsible for managing calendars, coordinating travel as needed, processing expense reports, and supporting day-to-day administrative needs of the executive team.

The position also serves as a key member of the Home Office team, assisting with office operations and providing reception coverage when the Office Manager is out of the office.

The ideal candidate is organized, professional, detail-oriented, and capable of managing multiple priorities while maintaining confidentiality and excellent customer service. This position is full-time, scheduled M-F, 8:30 AM - 5:00 PM.

Essential Duties and Responsibilities

Executive Support

• Manage calendars and scheduling for the CEO, COO, and other executives as needed.
• Coordinate meetings and appointments with internal and external stakeholders as needed.
• Arrange and manage business travel, including flights, hotels, transportation, and itineraries as needed.
• Prepare and submit executive expense reports in a timely and accurate manner.
• Monitor executive schedules and assist with scheduling conflicts and changes.
• Manage routine administrative requests and follow-up items.
• Maintain confidentiality of sensitive information and communications.

Home Office Support

• Provide backup reception coverage during Office Manager PTO, appointments, or other absences, which includes:
• Direct corporate VMs and greet visitors professionally.
• Assist with conference room scheduling and visitor coordination.
• Support office supply ordering and general administrative functions.
• Assist with employee events, meetings, and other office activities as needed.
• Perform other administrative duties to support efficient Home Office operations.

Qualifications

Required

• 2+ years of administrative, executive assistant, receptionist, or office support experience.
• Strong organizational and multitasking skills.
• Proficiency with Microsoft Outlook, Word, Excel, Teams, and other Office applications.
• Excellent verbal and written communication skills.
• Ability to maintain confidentiality and professionalism.
• Strong attention to detail and follow-through.

Preferred

• Experience supporting senior leaders or executive teams.
• Experience with travel arrangements and expense management.
• Experience in a corporate or multi-location business environment.

Key Attributes

• Organized and dependable
• Customer-service oriented
• Professional and discreet
• Adaptable and flexible
• Strong attention to detail
• Positive, team-oriented attitude

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We are an equal opportunity employer and give employment and promotional consideration without regard to race, color, sex, religion, age, national origin, marital or veteran status, disability, sexual orientation, gender identity, or any other protected class as defined by local, state, or federal law.

If you are selected for employment with Discovery Senior Living, you will also be hired simultaneously by Oasis, a Paychex Company, as you co-employer. Discovery Senior Living is your employer for the purposes of managing the day-to-day operations of the company and the employees. This includes responsibility for the worksite, scheduling of work, safety, and the direction of the individual team members in their positions. Oasis, a Paychex Company, is the co-employer for managing the administrative portion of employment, such as benefits, payroll, and workers' compensation insurance.

Applicants in the State of Maryland; an employer may not require or demand, as a condition of employment, prospective employment or continued employment, that an individual submit to or take a lie detector or similar test. An employer who violates this law is guilty of a misdemeanor and submit to a fine not exceeding $100.

Except for applications submitted within the City of Columbia, South Carolina, applications are active for 30 days but will remain on file for one (1) year. Applications submitted within the city of Columbia, South Carolina will remain active for 30 days but on file for three (3) years.

Applicants seeking reasonable accommodation with the application and/or interview process should contact the hiring manager.

Applicants are subject to a background check for any convictions directly related to the position, its duties and responsibilities. Employment is conditional based upon the results of the background check. Only job-related convictions will be considered and will not automatically disqualify a candidate.

Applications are active for 30 days but will remain on file for one (1) year.

","captcha_enabled?":false,"remote":false,"max_salary":{"amount":"27.00","currency":"USD"},"min_salary":{},"pay_frequency":"hourly","show_remote_in_location":true,"hidden?":false,"questions":[]}},"labelTranslations":{"back_to_jobs":"Back to Jobs","apply_for_this_position":"Apply for this Position","back_to_wl_jobs":"All Jobs at Paychex Applicant Tracking"},"lang":"en","recaptchaSiteKey":"6Le5hLsSAAAAAE43yKMBj3XR8Ox2GNeDD4VYZx_5","showGDPRDisclosure":null,"showNotify":true,"showReferral":true,"source":null,"widgetMode":null,"showBackButtons":false}" class="apply-button-group">

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