Coordinator, Special Events

Announcement

Details

Open Date 04/14/2026 Requisition Number PRN16956N Job Title Coordinator, Special Events Working Title Production Coordinator Career Progression Track C Track Level FLSA Code Nonexempt Patient Sensitive Job Code? No Type Non Benefited Staff / Student Temporary? Yes Standard Hours per Week 29 Full Time or Part Time? Part Time Shift Variable Work Schedule Summary

Variable - morning, evening, and weekend shifts are required.

Is this a work study job? No VP Area President Department 00340 - Red Butte Garden & Arboretum Location Campus City Salt Lake City, UT Type of Recruitment External Posting Pay Rate Range $18.00 or more, depending on experience Close Date 07/14/2026 Priority Review Date (Note - Posting may close at any time) 07/14/2026 Job Summary

Red Butte Garden is currently accepting applications for our Concert Production Team! The Red Butte Garden Concert Series Production Coordinator will work with the Concert Production Team to welcome tours upon arrival to the venue, facilitate ground transportation, and fulfill backstage hospitality needs.

If you are:

• Friendly and outgoing with a passion for engaging with people
• Someone who enjoys variety from one day to the next
• Eager to learn, grow, and work with a team of amazing co-workers
• A responsible, trustworthy person looking for a job you enjoy
• Able to multi-task in a fast-paced environment while remaining friendly and professional

If you would like to:

• Assist with welcoming touring parties to the amphitheatre
• Provide outstanding back of house support
• Facilitate transportation needs for touring parties
• Coordinate with the production team to ensure a clean and organized backstage area
• Collaborate with coworkers to provide exceptional service to our guests

We offer:

• The opportunity to work at a beautiful botanic garden and engage with a plant-loving community!
• Benefits such as a UTA bus pass, free garden membership, discounts for RBG classes, discounts in the gift shop, and two tickets to the annual Outdoor Concert Series
• A supportive and respectful workplace that values cooperation, compassion, and diversity
• Access to University of Utah Fleet Vehicles while performing job duties

Responsibilities

• Perform opening, running, and closing side duties (shopping, cleaning, etc.)
• Welcome tours upon arrival
• Support transportation needs for the touring party (errands, driver or airport pickups, etc.)
• Manage applicable backstage budget; Tour Manager/Artist needs; confirm receipts are managed accordingly
• Ensure a clean and organized backstage area for tour arrival; cleaning after departure (store food, remove trash, collect linens, etc.)
• Check dressing rooms periodically throughout the day to ensure they're tidy
• Provide stage towels to Tour Manager and ensure showers are setup
• Manage laundry: wash, dry, and fold venue supplied hand and bath towels
• Coordinate purchase and pick-up of rider needs, bus stock, and additional hospitality from local supermarkets or vendors
• Coordinate post-show food as required by tour
• Other duties as assigned, including front-of-house and VIP event assistance

Red Butte Garden is accessible via several bus routes that stop in Research Park and at the University Medical Center, as well as the Trax Red line, followed by a short walk or on-demand university campus shuttle. The campus shuttle offers a direct line to Red Butte Garden via the Sunnyside Route.

• https://commuterservices.utah.edu/uta/
• https://commuterservices.utah.edu/campus-shuttle/
• https://www.redbuttegarden.org/directions/

Minimum Qualifications

One year experience or experience working with and organizing events, social schedules, conferences, etc., or equivalency; demonstrated human relations and communication skills; and a commitment to provide excellent customer service required. 45 wpm typing may be required in some departments. Accounting/bookkeeping experience preferred.

Applicants must demonstrate the potential ability to perform the essential functions of the job as outlined in the position description.

Department Specific Qualifications:

• 21 or older with a valid Driver's License and an exceptional driving record
• The ability to drive a minivan and transport passengers, supplies, etc.
• Able to lift 30 lbs. using proper lifting techniques
• Position requires physical activity such as walking, climbing stairs, lifting, and carrying equipment
• Able to commit to the majority of concerts

Preferences Special Instructions Summary Additional Information

The University is a participating employer with Utah Retirement Systems ("URS"). Eligible new hires with prior URS service, may elect to enroll in URS if they make the election before they become eligible for retirement (usually the first day of work). Contact Human Resources at (801) 581-7447 for information. Individuals who previously retired and are receiving monthly retirement benefits from URS are subject to URS' post-retirement rules and restrictions. Please contact Utah Retirement Systems at (801) 366-7770 or (800) 695-4877 or University Human Resource Management at (801) 581-7447 if you have questions regarding the post-retirement rules.

This position may require the successful completion of a criminal background check and/or drug screen.

The University of Utah values candidates who have experience working in settings with students and possess a strong commitment to improving access to higher education.

Veterans' preference is extended to qualified applicants, upon request and consistent with University policy and Utah state law. Upon request, reasonable accommodations in the application process will be provided to individuals with disabilities.

Consistent with state and federal law, the University of Utah does not discriminate based upon race, ethnicity, color, religion, national origin, age, disability, sex, sexual orientation, gender, gender identity, gender expression, pregnancy, pregnancy-related conditions, genetic information, or protected veteran's status. The University does not discriminate on the basis of sex in the education program or activity that it operates, as required by Title IX and 34 CFR part 106. The requirement not to discriminate in education programs or activities extends to admission and employment. Inquiries about the application of Title IX and its regulations may be referred to the Title IX Coordinator, to the Department of Education, Office for Civil Rights, or both.

To request a reasonable accommodation for a disability or if you or someone you know has experienced discrimination or sexual misconduct including sexual harassment, you may contact the Director/Title IX Coordinator in the Office of Equal Opportunity and Title IX (OEO). More information, including the Director/Title IX Coordinator's office address, electronic mail address, and telephone number can be located at the: University of Utah Non‑Discrimination page.

Online reports may be submitted at https://oeo.utah.edu

https://publicsafety.utah.edu/safetyreport/ This report includes statistics about criminal offenses, hate crimes, arrests and referrals for disciplinary action, and Violence Against Women Act offenses. They also provide information about safety and security-related services offered by the University of Utah. A paper copy can be obtained by request at the Department of Public Safety located at 1658 East 500 South.

Posting Specific Questions

Required fields are indicated with an asterisk (*).

• • Do you have at least one year administrative/business experience or experience working with and organizing events, conferences, etc., or equivalency?

• Yes

• No

• Do you have previous work experience in a college/university environment?

• Yes

• No

Applicant Documents

Required Documents

• Resume

Optional Documents

• Cover Letter