Administrative Skills, Board Meeting, Communication Skills, Event Management, Executive Assistant Skills , Facilities and Maintenance, Interpersonal Skills, Lift/Move 25 Pounds, Lift/Move 50 Pounds, Maintenance Services, Material Moving, On Call, Operations Management, Organizational Skills, Physical Demands, Plan Meetings, Presentation/Verbal Skills, Problem Solving Skills, Property Maintenance, Schedule Development, Time Management, Willing to Travel, Writing Skills
LOCATION
Kalamazoo, MI
POSTED
2 days ago
Position Details
Posting Summary
College Office Of The President-DIV Executive Area Office Of The President Department Office Of The President
Posting Detail Information
Posting Number S1627P Job Type Full Time, Regular Pay Type Nonexempt/Hourly Pay Grade D Campus Location WMU-Kalamazoo - Main Campus Salary Range Pay is commensurate with qualifications and experience, combined with an excellent benefits package. Number of Vacancies 1 General Summary
Manages day-to-day residential operations, including events, guests, and maintenance. Ensures proactive upkeep, vendor coordination, and timely issue resolution. Serves as the primary liaison between the President, First Family, and Facilities Maintenance. Acts as the President's on-site operational aide during events and provides administrative and event support to the Office of the President.
Major Duties
Manages residential operations, including oversight of events, overnight guests, and institutional functions. Maintains necessary supplies and coordinates with event planners to ensure successful execution.
Coordinates with Facilities Maintenance to ensure proactive building and property upkeep, and timely issue resolution. Monitors property for emerging maintenance needs and leads coordination meetings with Facilities Maintenance.
Provides administrative and event support to the Office of the President. Supports Board of Trustees meetings, Commencement, and other key events.
Serves as the President's on-site operational aide during events. Manages transportation and scheduling for on-field responsibilities, alumni engagement, and hosted activities. Assists the President and First Family during campus events and Commencement as needed.
Serves as the primary residential liaison between the President and First Family and university operational partners, ensuring coordination and support for the President's residence.
Minimum Qualifications
Some college coursework from an accredited institution.
Strong interpersonal, written, and verbal communication skills.
Ability to effectively communicate with executive staff, guests, and university departments.
Ability to facilitate projects and events with multiple university departments.
Basic office skills.
Experience with event support, and project completion.
Ability to work irregular shifts and extended hours, including evenings and weekends.
On call duties, as required.
Ability to travel across campus, with or without accommodations.
Ability to access all areas of a large house, with or without accommodations.
Desired Qualifications
Bachelor's degree from an accredited institution.
Notary Public certification.
Experience managing a large home used for events and guest stays.
Experience with providing support to board meetings and commencements.
Special Instructions to Applicants
External applicants should use the WMU - Application.
Internal applicants should use the WMU - Internal Application.
Additional Position Information
Western Michigan University offers generous benefits to its employees including health, dental, vision, life and disability insurance, retirement, and tuition discount for the employee and tuition remission for eligible dependents. To access information about the specific benefits available for this position, go to: https://www.wmich.edu/hr/enrollment-staff
Light work with some physical demands such as continuously lifting or moving materials less than 25 pounds but rarely moving more than 25 to 50 pounds.
Work is performed with exposure to any number of elements which may occasionally require some precautions such as safety glasses, protective clothing, ear protection, etc.
Supplemental Questions
Required fields are indicated with an asterisk (*).
Do you have some college coursework from an accredited institution?
Yes
No
Do you have strong interpersonal, written, and verbal communication skills?
Yes
No
Do you have the ability to effectively communicate with executive staff, guests, and university departments?
Yes
No
Do you have the ability to facilitate projects and events with multiple university departments?
Yes
No
Do you have basic office skills?
Yes
No
Do you have experience with event support, and project completion?
Yes
No
Do you have the ability to work irregular shifts and extended hours, including evenings and weekends?
Yes
No
Do you have the ability to work on call duties as required?
Yes
No
Do you have the ability to travel across campus with or without accommodations?
Yes
No
Do you have the ability to access all areas of a large house with or without accommodations?
Yes
No
Do you have a bachelor's degree from an accredited institution?
Yes
No
Are you a Notary Public of Michigan or willing to be appointed and serve?
Yes
No
Do you have experience managing a large home used for events and guest stays?
Yes
No
Do you have experience with providing support to board meetings and commencements?