COORDINATOR OF PAYROLL

POSITION: COORDINATOR OF PAYROLL

POSITION GUIDE: Non - Certified Personnel

Full -Time (12) Twelve Months

Non - Bargaining

Non - Exempt

POSITION SUMMARY: Responsible for all payroll transactions and assists with completion of all payroll related accounts payable transactions for the school district.

REPORTS TO: ASSISTANT SUPERINTENDENT FOR BUSINESS AND FINANCIAL SERVICES MANAGER OF ACCOUNTING

QUALIFICATIONS:

• BA degree preferred.
• College Course work in accounting, business methods, and communication.
• Minimum of (3) three years experience in a similar position.
• Experience with electronic office software, e.g; Microsoft Word, Microsoft EXCEL and ACCESS.
• Knowledge of finance, accounting, budgeting and preparing financial reports and statements.
• Experience in computerized accounting environment and knowledge of modern business practices in the area of payroll.
• Ability to effectively utilize an automated payroll system.
• Demonstrated ability to manage a high volume of transactions to meet required deadlines.
• Thorough knowledge of Board policies as applicable to the position.
• Ability to work with fellow employees and meet the public in a pleasant, composed manner and to speak clearly and effectively on matters related to the payroll function.

The information contained in this job description is in compliance with the Americans with Disabilities Act and is not an exhaustive list of the duties performed for this position. Additional duties performed by the individual holding this position may be assigned.

LANGUAGE SKILLS:

Must have the ability to comprehend simple instructions, read correspondence and memoranda and communicate effectively with all stakeholders.

RESPONSIBILITIES:

• Accumulate necessary data from service sheets, memo charges, and overtime slips. Prepare them for computer run and verify output.
• Handle all changes such as new employees, terminations and rate changes required to payroll master file to insure payroll accuracy.
• Prepare paychecks, direct deposit vouchers, reports, and reconciliations for cover checks. Distribute and mail paychecks/vouchers. Submit direct deposit batch to the bank.
• Prepare Payroll Summary of account distributions for Board Report.
• Maintain subsidiary controls, records, and reports on payroll deductions. Disburse payment for federal and state taxes, FICA, retirement and voluntary deductions such as Credit Union, TSA's, union dues, garnishments, etc.
• Prepare monthly, quarterly, and annual state and federal reports for IMRF, TRS, federal and state taxes, Social Security, and Medicare.
• Print and distribute schools' time sheets.
• Maintain attendance records for sick leave, vacation, and personal leave.
• Keep abreast of changes in retirement systems and governmental withholdings laws.
• Reconciliation and preparation of W-2 tax forms and W-3 transmittal statement.
• Answer and service calls applicable to the areas of assigned responsibility.
• Perform any additional duties assigned by the Assistant Superintendent for Business and Financial Services and the Manager of Accounting.

PHYSICAL DEMANDS:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this job, the employee is frequently required to sit; use hands to finger, handle, or feel; talk; or hear. The employee is occasionally required to stand; walk and reach with hands and arms. The employee must occasionally lift and/or move up to 30 pounds. Specific vision abilities required by this job include close vision, distance vision and depth perception.

WORK ENVIRONMENT:

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Usually, normal office working conditions. The noise level in the work environment is quiet to moderate.

Employee experiences constant interruptions and inflexible deadlines. The noise level in this environment is quiet to moderate. Duties are performed primarily indoors and occasionally outdoors. In-district and out-of-town travel required as necessary for training and/or to carry out duties and responsibilities.

ACKNOWLEDGMENT:

I have received a copy of this job description. It has been discussed with me and I have freely chosen to comply with the performance and behavior/conduct expectations contained herein.