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Contract & Compliance Administrator
MetroLINK
Los Angeles, California
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JOB DETAILS
SALARY
$85,746–$132,906 Per Year
JOB TYPE
Full-time
SKILLS
Administrative Skills, Architectural Engineering, Architectural Services, Business Administration, Change Requests/Orders, Class C License, Code of Federal Regulations, Construction, Contract Close-Out, Contract Creation, Contract Law, Contract Management, Contract Negotiation, Cost Analysis, Customer Support/Service, Customer Training, Data Analysis, Detail Oriented, Disciplinary Action, Driver's License, Federal Acquisition Regulations (FAR), Federal Contracts, Federal Laws and Regulations, Government Administrative Support, Heavy Equipment/Vehicles, Maintain Compliance, Maintenance Services, Microsoft Excel, Microsoft Exchange Server, Microsoft Word, Multitasking, Negotiation Skills, Office Equipment, Oracle, Performance Reviews, Policy Development, Presentation/Verbal Skills, Procurement Planning, Procurement Software, Professional Services, Proposal Writing, Public Administration, Public Works, Purchase Orders, Purchasing/Procurement, Railroad Construction, Regulations, Reporting Skills, State Laws and Regulations, Time Management, Warehousing
LOCATION
Los Angeles, California
POSTED
3 days ago
PURPOSE OF POSITION
The Contract and Compliance Administrator is a procurement officer who assists SCRRA departments with the ongoing contract administration and issuance of purchase orders for parts, construction, operations, maintenance, and professional services.
DISTINGUISHING CHARACTERISTICS
This is the entry level in the Contract and Compliance Administrator series. At this level, assignments are generally limited in scope and are performed within a procedural framework established by higher-level employees.
SUPERVISION EXERCISED AND RECEIVED
- Receive general oversight from Manager, Director, or Executive-level roles.
- No supervisory responsibilities.
The duties listed below are intended to describe the general nature and level of work being performed and are not to be interpreted as an exhaustive list of responsibilities.
- Administer and monitor contracts to ensure compliance with applicable local, state, and federal laws, rules, and regulations, as well as SCRRA Policies and Procedures, and support internal customers with related requests.
- Request quotes and prepare solicitation documents for Requests for Quotes, Invitations for Bids, and Requests for Proposals.
- Coordinate Pre-Bid/Proposal meetings to present requirements to potential bidders/proposers and debriefs.
- Prepare draft award recommendations and Board Reports as directed.
- Conform contract documents and purchase orders.
- Prepare required reports, correspondence, and other items for review by senior staff.
- Attend various meetings as needed.
- Serve as a liaison between contractors, internal customers, and other outside entities as required, and assist in resolving conflicts between contractors and SCRRA.
- Process approvals per assigned delegation of authority.
- Review bidder, proposer, and contractor submittals for contractual compliance.
- Conduct, or assist in, negotiations of prices and/or terms and conditions.
- Process purchasing requisitions and prepare purchase orders.
- Review, negotiate, and submit for approval requests for change orders, task orders, and contract amendments.
- Conduct closeout actions upon contract completion, such as final audit, payment, release of committed funds, etc., under Management supervision and direction.
- Promote productive collaboration with all stakeholders and the advancement of SCRRA’s goals.
- Assist senior staff in planning procurements and set pre-award schedules for contracts, including Board actions.
- Train internal customers and be a change agent on policies and procedures regarding procurement and contract compliance. The responsibilities outlined above are representative of the role but not exhaustive. Additional duties may be assigned as needed, and reasonable accommodations will be provided to qualified individuals with disabilities in accordance with applicable laws.
Education And Experience
- Bachelor’s Degree in Public Administration, Business Administration, or a related field.
- A minimum of (4) years of work experience successfully performing contract administration functions, proposal preparation, contract negotiation, and procurement, or a majority of the duties described above.
- A combination of training, education, and/or experience that provides the required knowledge, skills, and abilities may be considered when determining minimum qualifications. Advanced relevant coursework may also substitute for a portion of the required experience.
- A valid class C driver’s license with a satisfactory driving record of no more than two moving violations and no DUIs within the last three years.
Preferred Qualifications
- Experience with construction, MRO, or other facility-related projects
- Familiarity with public works, the Davis-Bacon Act, and the Federal Acquisition Regulation
- Familiarity with the principles of the Brooks Act for Architectural and Engineering services
- Familiarity with the Code of Federal Regulations (2 CFR 200)
- Prior contracting experience under Federal Transit Administration (FTA) regulations
KNOWLEDGE, SKILLS AND ABILITIES
Knowledge of:
- Public procurement and contracting principles
- California and Federal laws applicable to contracts used by public agencies.
- Cost/price analysis
Skilled in:
- Verbal and written communication
- Detailed data analysis
- Microsoft Excel and Word (Intermediate/Advanced)
- Organization and time management
- High degree of accuracy and attention to detail
- Oracle or other automated procurement and contracting applications
Ability to:
- Read and comprehend complex documents such as contracts, statutes, and regulations
- Collaborate with other departments
- Self-motivated, exercise initiative and judgment in carrying out detailed projects and tasks
- Balance and handle multiple priorities simultaneously
- Work in a fast-paced environment
- Handle and maintain confidential information
PHYSICAL REQUIREMENTS
- Transition between a stationary position at a desk or work location and move about SCRRA facilities or other work site locations
- Operate tools to perform the duties of the position, such as computers, office equipment, and work-related machinery
- Transport equipment or boxes up to 25lbs
- Exchange ideas by means of communication
- Visual acuity to detect, identify, and observe employees or train movement and any barriers to movement when working on or near railroad tracks
- Hear and perceive the nature of sounds when working on or near railroad tracks
- Balance, ascend/descend, climb, kneel, stoop, bend, crouch, or crawl within assigned working conditions and or locations
WORKING CONDITIONS
Telecommuting may be available for this classification. The position requires work in a standard office environment with minimal exposure to excessive noise, dust, or temperature. Work may also be conducted in outdoor environments, at construction sites, Railroad tracks and Right-of-Way environments, and warehouse environments, with possible exposure to individuals who are hostile or irate, moving mechanical parts, and loud noises (85+ decibels, such as heavy trucks, construction, etc.)
SUPPLEMENTAL INFORMATION:
Following a review of resumes and/or applications, the most highly qualified candidates will be invited to continue in the selection process. Eligible applicants will be notified of the exact time and place of assessments and interview. Candidates will be interviewed to determine their relative knowledge, skills and ability in job related areas. Offers of employment may be contingent upon successful completion of a reference check, including degree verification and criminal records check provided through SCRRA.
Internal Candidates: Employees with active discipline as defined in the HR Policy No. 5.3 Positive Discipline Program and/or with performance that does not meet the standard for "meets expectations" as defined in the Performance Planning and Appraisal Process may be precluded from consideration and placement in the position.
In compliance with the Americans with Disabilities Act, the SCRRA will provide reasonable accommodations to qualified individuals with disabilities and encourages both prospective and current employees to discuss potential accommodations with the employer.
Southern California Regional Rail Authority is an Equal Opportunity Employer. In compliance with the Americans with Disabilities Act, the Authority will provide reasonable accommodations to qualified individuals with disabilities and encourages both prospective and current employees to discuss potential accommodations with the employer.
About the Company
M
MetroLINK
METROLINK CAREERS
JOIN OUR TEAM
With a shared purpose and commitment to excellence, we strive to motivate and challenge our employees to explore the limits of their potential. We promote a culture of innovation, safety, team-work, collaboration, and respect. We strongly encourage candidates from diverse backgrounds,skills and experiences and actively eliminate disparities through inclusive hiring practices, that acknowledge the contributions and potential of all candidates.
WHO WE ARE
Advancing the well-being of our riders, our communities, and our planet, one ride at a time.
Metrolink is Southern California’s regional passenger rail service. As a leader in sustainable transportation and a force for equity and economic prosperity, we work hard every day to make our region more accessible by train. We improve the quality of life for all of our communities by empowering riders to choose how they travel and connecting people to greater opportunity and new experiences. As a result, our riders get where they need to go without worrying about access to transportation or sitting in traffic. Metrolink counts nearly 12 million annual boardings, removes an estimated 9.3 million vehicles from the road and reduces greenhouse gas emissions by 130,000 metric tons with our fleet of Tier 4 clean technology locomotives each year.
WHAT'S IT LIKE WORKING AT METROLINK?
Our employees stand at the very heart of our success – they devote their ideas, creativity, knowledge and entrepreneurial spirit to ensuring a great customer experience. We support and develop our employees through targeted, customized, professional development and a healthy work-life balance, a culture focused on innovation and connecting people to opportunity.
OUR VALUES
Quality
We operate on best practices and principles with a continued focus on providing high-quality service to our customers every day on every ride.
Efficiency
As responsible stewards of public funds, we embrace innovative solutions and continuous improvement for the lowest cost and most efficient operations.
Growth
We continuously seek creative, progressive, and collaborative solutions to promote investment, develop partnerships, and increase capacity to improve the mobility of Southern Californians.
EMPLOYEE BENEFITS
Invest In Wellness
- Medical, Dental, Vision, Disability & Life Insurance
- Accessible Health Coaching
- Flexible Savings Account
- Employee Assistance Program
- Work-life balance
Access Greater Opportunity
- Network & Connection
- Professional Development
- Tuition reimbursement
- Community Volunteer
- Opportunities
Plan for The Future
- Retirement Planning
- CalPERS
- Railroad Retirement Board
- 457 Plan
- Transportation pass
- Paid Time Off
INTERNSHIPS & PROGRAMS
The Metrolink Internship programs are a unique opportunity for current college students, recent grads and those enrolled in specialized program, to gain real world experience, work with industry leaders and exercise practical application of academic studies. Our interns work closely with our team members on agency wide projects to advance their technical, personal, and leadership skills, while enhancing mobility of Southern Californians.
COMPANY SIZE
1,000 to 1,499 employeesINDUSTRY
Travel, Transportation and Tourism
EMPLOYEE BENEFITS
Paid Sick Days, Parking, Professional Development, Subsidized Commuting, Employee Referral Program, Employee Events, Retirement / Pension Plans, Transportation Allowance, Tuition Reimbursement, Vehicle Allowance, Work From Home, Life Insurance, Merchandise Discounts
FOUNDED
1992
WEBSITE
http://www.metrolinktrains.com/
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