Contract Administrator

Contract Administrator

Salary

$109,627.70 - $165,707.10 Annually

Location

100 W HOUSTON ST, SAN ANTONIO, 78205, TX

Job Type

4A Full-Time

Job Number

2026-01107

Department

Homeless Services & Strategy

Opening Date

06/17/2026

Closing Date

7/5/2026 11:59 PM Central

Grant Funded

No

FLSA Status

Exempt

• Description
• Benefits
• Questions

Job Summary

Under administrative direction, is responsible for developing, implementing, and providing training for citywide contract management standards, planning, solicitation processes, contract monitoring and compliance practices, and strategies to streamline contract negotiations and approval processes, along with developing a program for conducting contract compliance reviews, in accordance with generally accepted and governmental auditing procedures, practices, and standards. Working conditions are primarily inside an office environment. Exercises direct supervision over assigned staff.

This position is an "unclassified" position and has no disciplinary appeal rights to the Municipal Civil Service Commission. This position is likewise subject to at-will employment status and can be terminated at any time for any reason.

Work Location

City Tower - 100 W Houston St, San Antonio, TX (78205)

Work Hours

7:45 a.m. - 4:30 p.m., Monday - Friday; To include occasional nights and weekends.

Essential Job Functions

• Establishes, implements, and updates citywide business contract management standards for contract planning and solicitation.
• Establishes and implements citywide contract administration and monitoring practices and procedures.
• Establishes and implements citywide contract compliance practices and procedures.
• Establishes and implements a comprehensive training program for contracting staff in the organization.
• Manages and approves the development of various technological tools and systems related to contract management.
• Identifies and implements new and required changes to existing generally accepted accounting principles, generally accepted auditing standards, State and Federal laws, regulations, policies, procedures, grant audit guides, and contract provisions pertaining to programs or activities to be reviewed.
• Reviews and continues oversight of existing policies, procedures and management controls and develops and implements new policies, processes, and procedures to improve citywide contract compliance.
• Manages special compliance reviews, projects, and programs requested by the City Managers Office and/or Department Directors.
• Develops and oversees implementation of annual compliance work plans and objectives and ensures the compliance of citywide high-risk and other assigned contracts.
• Trains, evaluates, and supervises assigned employees.
• Performs related duties and responsibilities as required.

Job Requirements

• Bachelors degree, from an accredited college or university.
• Seven (7) years increasingly responsible experience in Contract Management and Compliance, including five (5) years of supervisory experience.

Applicant Information

• Unless otherwise stated, applicants are permitted to substitute two years of related full-time experience for one year of higher education or one year of related higher education for two years of experience in order to meet the minimum requirements of the job. One year of full-time experience is defined as 30 or more hours worked per week for 12 months. One year of higher education is defined as 30 credit hours completed at an accredited college or university.
• Applicants selected for employment with the City of San Antonio in this position must receive satisfactory results from pre-employment drug testing and background checks. If required for the position, a physical, motor vehicle record evaluation, and additional background checks may be conducted.
• Please be advised that if selected for this position, information regarding employment history as it relates to the qualifications of the position will be needed for employment verification. Applicants claiming military service to meet the experience requirement for this position may attach a DD214 to the application.
• If selected for this position, official transcripts, diplomas, certifications, and licenses must be submitted at the time of processing. Unofficial transcripts and copies of other relevant documents may be attached to the application for consideration in advance.

Knowledge, Skills, and Abilities

• Advanced knowledge of contract management standards, planning, solicitation processes, contract monitoring and compliance practices.
• Advanced knowledge of financial management, including capital budgeting, cash flow analysis, sources of financing, debt servicing, and financial forecasting.
• Knowledge of Federal, State, and local laws, ordinances, policies, procedures and regulations pertaining to contracts.
• Knowledge of personnel administration principles and practices.
• Knowledge of budget preparation and maintenance techniques.
• Exceptional ability to lead and understand contract management data, documents, and reports.
• Demonstrated ability to proficiently lead/supervise the work of others.
• Ability to operate a computer keyboard and other basic office equipment.
• Ability to understand and interpret financial and cost accounting data.
• Ability to work independently and perform contact services projects from inception to completion.
• Ability to effectively communicate.
• Ability to establish and maintain effective working relationships with co-workers, City Management and their staff, vendors and contract service providers, taxpayers and the general public.
• Ability to maintain confidentiality of information.
• Demonstrate ability to perform all the physical, intellectual, and analytical requirements of the position, including decision-making.
• Demonstrate proficiency with Microsoft Office programs.
• Exhibits exceptional integrity, character, and professionalism.

Benefits Information

The City of San Antonio (CoSA) strives to provide a competitive compensation and benefit package to attract and retain a highly skilled workforce. To accomplish this, CoSA offers subsidized health care benefits for active and retired employees, paid disability benefits, paid life insurance, as well as automatic participation in a pension program which is currently matched two to one.

For more detailed information, please click on the following link to view Benefits offered by the City of San Antonio:

http://www.sanantonio.gov/hr/employee_information/benefits/index.asp

Note:

• Part-Time, Temporary, and non-City positions are not eligible for CoSA Benefits.
• Holiday and Leave benefits for Pre-K 4 SA positions may be different than what is listed at the above link.

Additional Information

The City Of San Antonio is an Equal Opportunity/Reasonable Accommodation Employer. This means that the City does not discriminate on the basis of race, religion, sex (gender), age, disability, national origin, genetic information, or sexual orientation. All individuals are encouraged to apply and compete for jobs with the City of San Antonio.

If you require assistance at any stage of the application process due to a disability, please contact the Human Resources Department so that accommodations may be made to meet your needs. Our telephone number is 210-207-8705 and our fax number is 210-207-2285.

01

Are you a current regular full time or part time CoSA employee?

• Yes - I am a Full Time City Employee.
• Yes - I am a Part Time City Employee.
• No - I am not a Full Time or Part Time City Employee.

02

Are you a veteran or active member of the armed forces?

• Yes
• No

03

Are you a San Antonio Ready to Work Program (SARTW) or Train for Jobs San Antonio Program (TfJSA) participant?

• Yes - SA Ready to Work Program
• Yes - Train for Jobs SA Program
• Yes - Both Programs
• No

04

What best describes your highest level of education at the end of the current semester?

• Some High School
• High School Diploma or GED recognized by the Texas Education Agency or a regional accrediting agency
• 30+ completed semester hours (credits) from an accredited college or university
• 60+ completed semester hours (credits) from an accredited college or university
• Associates Degree from an accredited college or university
• 90+ completed semester hours (credits) from an accredited college or university
• 120+ completed semester hours (credits) from an accredited college or university
• Bachelors Degree from an accredited college or university
• Masters Degree from an accredited college or university
• PhD, JD, or other Post Graduate Degree from an accredited college or university
• None of the above

05

How many years of increasingly responsible experience do you have in Contract Management and Compliance?

• None
• Less than one year
• 1 year
• 2 years
• 3 years
• 4 years
• 5 years
• 6 years
• 7 years
• 8 years
• 9 years
• 10 years
• 11 years
• 12 years
• 13 years
• 14 years
• 15 years +

06

How many years of supervisory experience do you have?

• None
• Less than one year
• 1 year
• 2 years
• 3 years
• 4 years
• 5 years +

07

Please select all items in which you have at least five years of experience:

• Contract initiation
• Contract monitoring
• Contract compliance
• Preparing detailed reports
• Preparing RFPs
• Internal/External Audits
• Analyzing data
• Project management
• Policy & program development
• Preparing and delivering presentations
• None of the above

08

Describe a time when you were involved in a particularly difficult contract negotiation. What factors made it challenging, and what was the final outcome? If you do not have experience, answer N/A.

09

Describe a time when you were responsible for tracking and monitoring contract (or project) expenditures to ensure compliance with agreed-upon terms. What tools or systems did you use? What challenges did you encounter, and how did you address them? If you do not have experience, answer N/A.

10

Describe your experience working with State and/or Federal grants. If you do not have experience, answer N/A.

11

I acknowledge that all Homeless Services and Strategy Department staff are considered essential personnel and may be required to work outside normal business hours during emergency activations related to inclement weather.

• I acknowledge.

12

I acknowledge that this position is an "unclassified" position and has no disciplinary appeal rights to the Municipal Civil Service Commission. This position is likewise subject to at-will employment status and can be terminated at any time for any reason.

• I acknowledge.

13

I understand that if I have a need for a reasonable accommodation to participate in the recruitment and interview process, I can contact the Human Resources Department at AskHR@sanantonio.gov or 210-207-8705. I further understand that if an accommodation is necessary to perform the position for which I have applied, I can contact HR after an offer has been extended.

• I acknowledge.

Required Question

Employer City of San Antonio

Address Human Resources Department

San Antonio, Texas, 78205

Phone 210-207-8705

Website http://www.sanantonio.gov/HR/CareerCenter.aspx