Administrative Skills, Adobe Acrobat, Adobe Product Family, Billing, Civil Engineering, Communication Skills, Construction, Construction Administration, Construction Engineering, Construction Inspection, Consulting, Cost Engineering, Detail Oriented, Documentation, Driver's License, Leadership, Local Government, Logistics, Microsoft Excel, Microsoft Office, Microsoft Outlook, Microsoft PowerPoint, Microsoft Word, Multitasking, Office Equipment, Onboarding, Operational Support, Organizational Skills, Payroll Administration, Plan Meetings, Presentation/Verbal Skills, Record Keeping, State Government, Team Player, Technical Support, Time Management, Travel Planning, Writing Skills
LOCATION
King of Prussia, PA
POSTED
30+ days ago
About the Firm
Our mission: Transforming infrastructure with Passion and Kindness.
We provide quality, cost-effective engineering services to state and local governments and private-sector clients across New York State and Pennsylvania. Our project portfolio features experience in bridge, highway, and structural design; condition and safety inspection; civil and site engineering support; construction inspection and administration; survey and mapping; and hydrographic services.
Prudent Engineering is an Equal Opportunity Employer.
What you'll be able to do
We are seeking a Construction Office Administrator to support our Manager of Construction Inspection Services (PA) and Pennsylvania-based inspection staff. This is a full-time, in-person position based in our King of Prussia, PA office.
In this role, you will provide day-to-day administrative support in a technical, project-focused environment. You will help keep office operations organized, support inspection staff and leadership, and assist with documentation, scheduling, and coordination. The ideal candidate is detail-oriented, dependable, and comfortable working with engineering and construction professionals.
Key Responsibilities
Provide administrative support to the Manager of Construction Inspection Services (PA), including scheduling, correspondence, and meeting coordination
Serve as a point of contact for office communications, handling calls, emails, and inquiries professionally
Assist with organizing and maintaining project documentation, correspondence, reports, and records
Assist in general payroll and invoicing process's
Support onboarding coordination for inspection staff, including paperwork, time sheets, management and tracking of Certifications and training
Maintain organized electronic filing systems to ensure documents are accurate and easily accessible
Assist with preparation of presentations, reports, and other internal materials
Coordinate travel arrangements and logistics for field and office staff
Manage office supplies, equipment, and day-to-day administrative needs
Support internal record-keeping and documentation processes related to construction inspection services
Assist with general office coordination and administrative tasks to support team efficiency
The minimum requirements we seek
High school diploma or equivalent required; associate or bachelor's degree preferred
3–5 years of experience in an administrative or office support role
Experience supporting engineering, construction, inspection, or consulting teams required
PennDOT ECMS experience strongly preferred
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
Proficiency in Adobe and/or Bluebeam (PDF) preferred
Strong organizational and time-management skills
Clear written and verbal communication skills
High attention to detail and ability to manage multiple priorities
Ability to work independently and as part of a team
A professional, positive, and reliable work style
A valid driver's license is preferred
What we will offer
An annual salary: $65,000–$85,000
Medical, dental, and vision benefits
401(k) with company match
Paid time off plus paid holidays
Opportunities for professional growth and career advancement
*Actual compensation may vary based on work experience, location, market conditions, education, training, certifications, and other credentials, as well as applicable knowledge and skills.