Construction Coordinator

Work Mode: 100% onsite
Duration: 30-day duration initially, with potential for extension based on business needs

Responsibilities:

• Provide support within a functional area, assisting Disbursement Officers to ensure timely and effective completion of disbursing projects.
• Prepare Requests for Funds and perform data entry of pending payments for checks and wires to be issued.
• Print checks and send wires, when appropriate, using appropriate internal procedures.
• Send notices to payees when funds are available and assist with receipt of lien waivers and distribution of checks.
• Respond to customer inquiries and follow up on phone calls and emails.
• Manage files by scanning construction disbursing documentation and other information into shared hard drives.
• Invoice for various services and work with the disbursing team to ensure all procedures are followed and tracked.
• Review monthly reports including trial balances and/or outstanding check logs.
• Follow functional area’s processes and procedures in daily activities, troubleshoot as needed, and recommend improvements.
• Actively contribute to team results and work toward achieving goals and objectives.

Requirements:

• Strong customer service orientation and detail-oriented.
• Good written and verbal communication skills, particularly on the phone.
• Organizational skills with the ability to multi-task and meet assigned deadlines.
• Proficient in Excel, Office, and Outlook.
• Minimum 2 years of experience as a Construction Disbursing Assistant or Escrow Assistant, or a minimum of 3 years in a related real estate, title, or construction industry position.
• High School diploma or equivalent required.

Preferred Skills:

• Hands-on experience with lien waivers.
• Valid notary commission.
• Prior banking experience is a plus.