| Location | Boston, MA |
If you are at your best when you are coordinating many moving parts, staying calm under pressure, and keeping stakeholders aligned, this role is built for you. You will take immediate ownership of event logistics, space coordination, client communication, and conference operations during an interim coverage period.
Key Details
Location: Boston, MA 02116
Work arrangement: Onsite
Schedule: Monday through Friday, 9:00 AM to 5:00 PM, with nights and weekends as they relate to events
Pay: $40 per hour
Job Type: This is being presented as a temp-to-perm opportunity
Why This Job is Awesome / Your Impact
Own a highly visible, fast moving events operation with real responsibility from day one
Build broad relationships across a complex campus style environment and many stakeholder groups
Help support revenue generating use of spaces through strong client service plus operational follow through
Get varied work across major events, ongoing smaller events, and seasonal conference planning
Potential path to a permanent role, depending on internal approvals and timing
Responsibilities
Own day to day use of event spaces including reservations, logistics, and client communication
Manage room reservation and event management systems including EMS and Spacebook
Confirm room layouts, furniture and setup needs, access requirements, and event details
Coordinate cross functionally with Facilities, Dining, campus safety, access and card services, and other departments
Serve as a central liaison for faculty, staff, students, and external clients
Support multiple simultaneous events and high volume requests while setting expectations clearly
Manage budgets, spreadsheets, invoices, purchase orders, and reporting
Required Qualifications
Bachelors degree
3 plus years of event, conference, venue, or hospitality operations experience
Experience coordinating logistics and operations, not just creative event planning
Experience working with multiple stakeholders and prioritizing competing deadlines
Comfort with budgets, billing, invoices, and administrative follow through
Ability to work onsite in Boston and flex hours for event needs
Preferred Qualifications
Higher education environment experience
Hotel, hospitality, conference center, or venue operations background
Experience working directly with external clients, including showcasing spaces or supporting booking conversations
Familiarity with event management or room reservation systems