Job Title: Communications Specialist, Executive & Board Communications
Location:Austin, TX (10000 Spectrum Drive Building 41)
Function: IT / GIS Communications (Executive-facing)
Reports To: Director of IT
Must Have Skills
Skill 1 – The Communications Specialist will craft clear, compelling, and visually engaging communications for IT leadership and Board of Directors audiences—especially CFO-level stakeholders
Skill 2 – 5+ years in executive communications, corporate communications, management consulting communications, or a presentation-specialist role supporting senior leaders.
Skill 3 – Microsoft PowerPoint (advanced), Excel (charts), Word (briefs), Teams/SharePoint (collaboration & asset management). Adobe Creative Cloud
Good To have Skills
Skill 1 – On-time delivery of pre-reads and final decks for leadership meetings
Mandatory if Applicable
Domain Experience (If any) – Communications Specialist
Must have Certifications – NA
Prior UST experience – NA
Location – Austin, TX (10000 Spectrum Drive Building 41)
Onsite Requirement – Yes
Number of days onsite – (Onsite 5 days/week)
Role Summary
The Communications Specialist will craft clear, compelling, and visually engaging communications for IT leadership and Board of Directors audiences—especially CFO-level stakeholders—translating complex technology, risk, and investment narratives into concise executive presentations, pre-reads, and talking points. This role supports executive meetings and events with high standards of professionalism, branding alignment, and message clarity.
Key Responsibilities
Executive & Board Presentation Development
• Develop CFO-ready narratives and presentation decks that communicate strategy, investment cases, operating metrics, risk/compliance posture, and business outcomes—tailored for senior executive and Board audiences.
• Create "summary-first” storylines with tight executive structure and optional backup detail, enabling efficient leadership discussion and decision-making.
• Partner with content owners (IT leaders, program managers, risk/compliance leads) to extract the "so what,” sharpen the ask, and align messages to executive expectations.
Content Strategy, Storytelling & Message Clarity
• Translate technical material into executive language by identifying the target audience, what matters to them, and how much detail to include—then shaping a narrative that keeps leaders engaged while landing key messages.
• Create outlines and content flow that reflect what has been presented previously, what changed, and what decisions or updates are required for the current forum.
Visual Communication & Executive Standards
• Produce polished, on-brand slides: clean layouts, data visualization, and crisp executive wording that meets senior-level expectations for clarity and readability (e.g., minimum font guidance when applicable).
• Ensure decks are "presenter-driven” and easy to navigate in live executive forums, with a clear summary slide and supporting backup slides for Q&A.
Executive Communications Operations
• Support executive meetings/events with end-to-end communications coordination (pre-reads, deck readiness, version control, archival/standalone deck packaging where needed).
• Maintain a structured repository of executive communications assets (templates, standard story arcs, reusable visuals) and continuously improve quality and consistency.
Core Deliverables
• Board/ELT/CIO Staff presentations (strategy updates, quarterly reviews, risk and audit updates, investment proposals)
• Executive pre-read packs and leadership talking points
• Standardized templates and role profiles/scorecard-ready structures aligned to internal role documentation formats
• Presentation storyboards/outlines and meeting-ready "one-slide summary + backup” structures