Communications Associate & Executive Assistant

Communications Associate & Executive Assistant

Salary

$62,480.82 - $92,040.30 Annually

Location

Boston City Hall - 1 City Hall Sq

Job Type

Full-Time

Job Number

2026-00207

Department

Mayors Office

Opening Date

11/04/2026

Closing Date

1/4/2027 11:59 PM Eastern

• Description
• Benefits

Overview

The Communications Associate & Executive Assistant supports the Mayors Office Communications team by coordinating projects, providing administrative and operational support, and assisting with the development of written communications materials. The position is responsible for managing scheduling and coordinating engagements for the Chief of Communications, organizing press briefing materials, talking points, and memos for the Mayor, assisting with press events, and editing and proofreading communications materials.

Responsibilities

• Serves as the primary initial point of contact for the Chief of Communications regarding scheduling, including managing engagement with internal and external stakeholders.
• Assists the press team with tracking and responding to media inquiries in a timely manner and proactively coordinating with local media outlets.
• Maintains and consistently updates press lists.
• Monitors news coverage throughout the day, including tracking and circulating relevant breaking news and media coverage in a timely manner.
• Drafts and edits communications materials such as press releases, media advisories, and statements.
• Helps prepare the Mayor for media interviews and staff public events.
• Compiles and produces morning clips.
• Manages the calendars for the senior Communications team leadership and supports the Chief of Communications with administrative tasks.
• Performs related communications work as required.

Minimum Entrance Qualifications

• At least three (3) years of full-time, or equivalent part-time, professional experience in communications, public relations, media relations, public affairs, executive administrative support, or a closely related field.
• A bachelors degree in Communications, Journalism, Public Relations, English, Marketing, Public Administration, or a closely related field is preferred and may be substituted for up to two (2) years of the required professional experience.
• Strong verbal and written communication skills; ability to adapt communication style to different communities and audiences.
• Ability to work independently and collaboratively as required.
• Strong interpersonal skills and ability to work closely with others at every level of the organization.
• Strong skills in research and fact-checking.
• Demonstrated commitment to community building, civic engagement, equity, and justice.
• Ability to maintain calm under pressure and in high-stress situations.
• Experience with Microsoft Office and Google Workspace tools.
• Ability to exercise good judgment and focus on detail as required by the job.

BOSTON RESIDENCY REQUIRED

Terms:

Union/Salary Plan/Grade: Non-Union/MM2-5

Hours per week: 35

The City of Boston is proud to be an Equal Opportunity Employer. We invite applications from all qualified individuals and do not discriminate based on race, color, national origin, ancestry, religion, sex, sexual orientation, gender identity or expression, age, disability, genetic information, marital status, military or veteran status, or any other protected category.

At the City of Boston, we provide our employees with a wide array of benefits and resources that foster both their professional and personal development. Our goal is to make City government a place where everyone is empowered to make a positive impact for the communities in which we live, work, and play.

For full-time positions, employees may be eligible for the following benefits depending on the nature of their employment and applicable Collective Bargaining Agreement (CBA) for the position. View the Collective Bargaining Agreements page to learn more.

Benefits Available to City Workers

• Retirement & Savings Opportunities: Membership in the Boston Retirement System (BRS), a benefit pension plan providing lifetime income to vested employees when they retire, along with deferred compensation options to help you build a secure future. Visit boston.gov/retirement to learn more.

• Health Insurance & Benefits: The City offers competitive medical, dental, and vision coverage, plus flexible spending (FSA), dependent care accounts, and life insurance for our employees. Visit boston.gov/insurance to learn more.

• Other Benefits: City employees enjoy a benefits package featuring paid time off and leave, subsidized transit (MBTA and Bluebikes), educational assistance, and employee wellness programs. Visit boston.gov/life-city-boston to learn more.

• Salary information: To view salary plans and understand how salaries work at the City of Boston, go to boston.gov/salary.

Part-time employees who are scheduled to work for 20 hours or more per week may also be eligible for benefits on a pro-rated basis. Please refer to the applicable Collective Bargaining Agreement (CBA) to learn more about any benefits available for this position.

If you have any questions about the benefits offered for this position, please contact the Office of Human Resources at 617-635-3370 or ohr@boston.gov.

Employer City of Boston (MA)

Address 1 City Hall Plaza, Room 612

Boston, Massachusetts, 02201

Phone 617-635-3370

Website https://www.boston.gov