Commercial Property Management Staff Accountant

We are seeking a detail-oriented Staff Accountant to support the accounting functions of our commercial property management, development, and construction company. This position is responsible for entering accounts payable invoices and accounts receivable charges, maintaining accurate financial records, reconciling accounts, and assisting with month-end close and financial reporting across multiple properties and entities.

The ideal candidate has real estate accounting experience, experience using Yardi and Foundation, and strong organizational skills.

Key Responsibilities

Accounts Payable and Accounts Receivable

• Enter vendor invoices into Yardi and Foundation with accurate property, entity, general ledger, and job cost coding, as applicable.
• Verify supporting documentation and required approvals before processing invoices.
• Identify duplicate invoices, resolve discrepancies, and maintain accurate vendor records.
• Assist with payment processing and reconcile vendor statements.
• Enter tenant rent charges, recurring charges, CAM charges, reimbursements, and other accounts receivable billings.
• Record and apply tenant payments, security deposits, and other receipts to the appropriate accounts.
• Enter approved billing adjustments and credits.
• Review accounts receivable aging and coordinate with property managers on outstanding balances and billing discrepancies.

General Ledger and Financial Reporting

• Maintain general ledgers for assigned properties and related entities.
• Prepare and post journal entries, accruals, prepaid expenses, and other adjustments.
• Complete monthly bank reconciliations and reconcile balance sheet accounts.
• Assist with month-end and year-end close.
• Prepare property financial statements and supporting schedules for review.
• Research and resolve accounting discrepancies.
• Record and reconcile intercompany transactions.

Property and Construction Accounting Support

• Review lease terms to ensure accurate rent, recurring charges, and other tenant billings.
• Assist with CAM, real estate tax, and insurance reconciliations.
• Support annual property budgets and review actual results against budget.
• Work with property managers and construction personnel to research expenses, tenant charges, and job costs.
• Assist with accounting setup for newly acquired or managed properties.

Compliance and Administrative Support

• Maintain organized accounting records and supporting documentation.
• Assist with audit requests, tax preparation schedules, and lender or ownership reporting.
• Support annual vendor 1099 reporting.
• Follow established internal controls and approval procedures.
• Identify opportunities to improve accounting accuracy and efficiency.
• Complete other accounting projects as assigned.

Qualifications

• Bachelor’s degree in Accounting, Finance, or a related field preferred.
• Two or more years of accounting experience preferred; property management or real estate accounting experience required.
• Experience using Yardi and Foundation accounting software, including accounts payable and accounts receivable entry.
• Hands-on experience entering vendor invoices, tenant charges, payments, and accounting adjustments.
• Working knowledge of generally accepted accounting principles (GAAP).
• Proficiency in Microsoft Excel, including formulas, sorting, filtering, and account reconciliation.
• Strong attention to detail and ability to identify and resolve discrepancies.
• Ability to prioritize work and meet deadlines across multiple properties and entities.
• Clear written and verbal communication skills.
• Ability to handle confidential financial information with discretion.
• Ability to work independently and collaborate with accounting, property management, and construction teams.