Clerical Position Operations Associate

Job Description:

Operations Associate

Job Description

Elm City Montessori School, launched in August 2014, is New Haven's first public Montessori school. We currently serve approximately 325 students between the ages of 3 and 13. New Haven, Connecticut is a thriving arts, cultural, and education hub, located in the center of a growing community of public Montessori schools.

Position Summary:

We are looking for a bilingual professional who can run front-facing communications and help coordinate daily operations for our schools main office during the school year. This is a 10-month position, and this person reports to the Leader of School Operations. The Operations Associate is someone who is highly organized, a problem-solver and a strong communicator. This person must be a motivated individual who has the ability to work in a dynamic, fast paced atmosphere and can effectively prioritize. The Operations Associate will model school protocols/procedures and proactively identify challenges and solutions for our school.

Responsibilities: ?

Front Desk

• Greet students, families, staff, and visitors and ensure sign-in/out logs and other pertinent information
• Manage telephone(s) and our email inbox; accurately takes and delivers messages; routes calls, as appropriate
• Perform a variety of routine clerical tasks, including photocopying, processing incoming/outgoing mail, coordinating package pick-up/delivery, filing, maintaining tracking logs
• Maintain accurate daily dismissal list for bus and pick up
• Ensure reception area, front lobby, storage areas, and other common spaces are clean and orderly
• Perform other related duties as assigned or requested

Student and Family Information

• Maintain and secure key student and family data in online systems (PowerSchool, Google Drive, Transparent Classroom, MailChimp) as well as hard copy files, and respond to records requests as needed
• Manages daily student attendance submission, track student tardiness/absences, participate on the attendance team

Operations

• Supporting ordering, preparation, and set up for school and community events
• Support the ordering, inventorying and organization/distribution of supplies and materials
• Organizing and supporting transportation, communicating with families, including arrival and dismissal
• Coordinating food service relationship, scheduling, and documentation
• Supporting student/family enrollment and recruitment
• Support bus transportation logistics, including field trips
• Support translation of key documents into Spanish, and Spanish/English interpretation as needed
• Other duties as assigned

Qualifications:

• Bachelor's degree preferred
• 3+ years of experience in office and/or project management. Knowledge of and experience with school operations; prior experience in a charter or NHPS school preferred
• Bilingual Spanish/English strongly preferred
• Proficiency with Google docs, MS Word, Excel, Quickbooks and database management
• Alignment with the mission and vision of ECMS

Compensation: Salary $30,00-40,000 based on education and experience. Medical, vision, dental and 401K matching benefits available.

Interested applicants may complete the ECMS Employment Application:

https://forms.gle/i4V9YgQomehN9ByL8

Revised: June 2026