Job Description Click to apply: https://www.applitrack.com/nhps/OnlineApp/default.aspx Category: Non-Instructional & AppliTrack JobId: 6290 & AppliTrackLayoutMode: detail & AppliTrackViewPosting: 1
ADMINISTRATIVE ASSISTANT
UNION AFFILIATION LOCAL 884 RANGE: 9
Step 1 Salary: $49,950
This is a Special Fund non-tested position. Continued employment is contingent upon availability of future funding. Hires into this class shall not be covered by the City pension but shall continue to be covered by Social Security.
Nature of Work This position is responsible for providing administrative support in the operation of an office or department. Through skilled clerical, secretarial, and administrative work, the incumbent supports directors, managers, and other department employees in a variety of administrative or program assignments. Work typically includes reception, utilizing computers to enter, maintain data, produce correspondence or other materials, and process electronic or paper forms. Information and record keeping are also a part of this role. The variety of work may differ among departments where this position is utilized. Work performed requires a high degree of accuracy, the ability to meet time schedules and/or deadlines, and at times, the responsibility to maintain confidential and sensitive information. Work is performed with a degree of independence, according to general or specific instructions, and at times may be self-initiated. Work is reviewed by conferences, reports, and/or observation of results. Depending on the department where assigned, the position may report to a department head, director, or designee.
Requirements of Work
Graduation from a high school, which may be supplemented by college-level courses relevant to the job duties performed by this position, and at least 2 years of experience with administrative work, such as described in the duties of this position, or any equivalent combination of training and experience that provides the following knowledge, abilities, and skills:
• Considerable knowledge of modern office systems, practices, and procedures. • Computer literacy skills, including knowledge of Microsoft Office Suite programs, primarily MSWord, MSExcel, and Outlook. • Considerable knowledge of business English, spelling, and arithmetic. • Ability to maintain record systems and to assemble and prepare reports from such records. • Ability to effectively express ideas orally and in writing, as well as to understand and follow oral and written instructions. • Ability to establish and maintain effective working relationships with other employees and the public. • Ability to research, assimilate data, and present findings orally and in readable narrative form when necessary. • Ability to be professional, polite, attentive, and accurate. • Ability to be organized, manage time to meet deadlines, anticipate needs, be detail-oriented, and resourceful.