TRUE JOB TITLE: Project Coordinator
# OF POSITIONS: 1
MAX BILL RATE: ***/hr
MAX MARK-UP: 41%
LOCATION: 2641 Powhatan Road Clayton NC, 27527
DURATION: 1 year
REPORTING EXPECTATIONS: Onsite; M-F, 8am-5pm
TOP SKILLS PER MGR:
Strong Interpersonal Communication and Collaboration | Demonstrates a "One Team" mindset, builds effective partnerships across functions, and fosters productive working relationships in a highly collaborative environment.
Project and Expansion Environment Experience | Proven experience working in project-based or expansion-focused environments, with the ability to adapt effectively to evolving business needs, shifting priorities, and changing project demands.
Detail Orientation and Resourcefulness | Exhibits strong attention to detail, critical thinking, and resourcefulness in identifying solutions, managing competing priorities, and driving work forward with minimal direction.
JOB TITLE: Project Coordinator
PURPOSE:
Performs administrative, clerical & process support. Assists the Director &/or department leadership team in document
controlling, scheduling, meeting logistics, social activities, travel coordination, presentation development, onboarding & KPI
tracking. This position will work alongside the project management team & require a high level of confidentiality.
ESSENTIAL FUNCTIONS:
" Own/lead projects as assigned under direction of department leader
" Oversee project flow process, through origination to completion within the defined scope, cost & time constraints
" Own calendar, manage schedule, anticipate needs & effectively manage these while meeting the needs of the customer
" Maintain & create reports/department metrics using Excel & PowerPoint, SharePoint, Teams
" Responsible for process to update targets & presentation of status to department management
" Own meeting action list following up with action owners to ensure completion according to schedule
" Plan, design & execute both meetings/off-site events as well as virtual meetings & events
" Create, design &/or edit presentations for meetings & events
" Plan all internal meetings & events for the department; manage the agenda, logistics, presentations, coordinate output &
actions, catering & off-site events
" Prepare & submit expense reports on behalf of management in compliance with NNPILP policies
" Manage & coordinate complex travel arrangements & itineraries while ensuring flights, accommodations, ground &/or
rental transportation are reserved
" Support the project with tasks & social activities as needed
" Support New Hire Onboarding activities for newly hired employees, to include contingent workers: ensuring initials have
been assigned to support system access requests, set-up of workspace (desk, phone, required IT equipment), welcoming
new employee/contingent worker & other related support as needed
" Order & maintain supplies needed to support the assigned department area
" Set up & maintain 5S standards for documentation, admin & storage areas
" Support projects through data collection & analysis & translate into visual dashboards
" Support internal NN media campaigns related to the project
" Suggest & implement process improvement & standardization updates
" Exercise excellent communication skills to represent the department
" Perform a wide range of administrative duties confidential in nature
" Partner & collaborate closely with local colleagues
" Follow all safety & environmental requirements in the performance of duties
" Other accountabilities, as assigned
PHYSICAL REQUIREMENTS:
" May move equipment &/or supplies weighing up to 33 pounds within the facility using
various body positions.
" May be required to be on your feet for up to a 12-hour shift.
" NOT REQUIRED corrected vision to 20/20 or 20/25 based on role.
" NOT REQUIRED color vision based on role.
" May require the ability to work in loud noise environments with hearing protections.
QUALIFICATIONS:
" Bachelor s degree in business administration or related field from an accredited university required or equivalent combination of education & experience required
" Minimum of four (4) years of experience in an administrative field required, preferably in a pharmaceutical environment required with Bachelor's Degree
" May consider an Associate degree in business or related field of study from an accredited university with six
(6) years of experience in administrative field required, preferably in a pharmaceutical environment
" May consider a High School Diploma or equivalent with eight (8) years of experience in administrative field
required, preferably in a pharmaceutical environment
" Office management support ordering equipment, supplies, managing catering requests, personnel onboarding support
" Administrative support event planning, running boards/staff meetings, note taking, actions planning, calendar management, travel/expense reporting, etc
" Strategic partner support planning and support for agenda planning, business cycle calendar planning, helping plan and drive content submission/integration/etc for multi-level governance meetings, etc.
" Ability to problem solve & navigate complex assignments preferred
" Strong knowledge & experience using Microsoft Office applications including Word, Excel, PowerPoint &
Outlook required
" Project management skills a plus
" Pharmaceutical experience a plus
Mindlance is an Equal Opportunity Employer and does not discriminate in employment on the basis of Minority/Gender/Disability/Religion/LGBTQI/Age/Veterans.