Business Office Associate - UBA / Student Union

Department

University Business Administrators - Division of Student Affairs - Student Union

Responsibilities

Serves on the accounting team and supports the daily business processes and financial operations at the FSU Student Union. Serves as the Primary P-Card Proxy and is responsible for daily revenue deposits.

• Responsible for advising cardholders of Purchasing Card processes, rules, regulations, and changes. Responsible for the timely and accurate coding and the audit of departmental purchasing card payments to ensure that each purchase has the correct accounting information and expense description. Coordinates with the P Card holders to ensure that documentation is received timely, monitors, and ensures the propriety of payments, ensuring compliance with the FSU Prompt Payment Policy and other applicable laws, policies, and procedures of the State of Florida and FSU.
• Reviews the monthly P-Card Statement Reconciliation Worksheet to ensure that adequate supporting documentation is attached for each purchase. Maintains monthly reconciliation forms in OMNI signed by the Pcardholder/Supervisor/and Proxy.
• Completes daily deposit forms for all Union departments and submits forms to Deposit Accounting in the FSU Controller's Office. Updates revenue spreadsheet daily to prepare for month end reporting. Reviews ledgers to ensure revenue and tax accounts are entered, reported accurately and match form submissions. Maintains accounts receivable records for all Union departments.
• Sends PaymentWorks invitations to new suppliers with FSU. Monitors the process to ensure timely completion for contractual, procurement, and payment processes. Works with vendors to correct any issues that occur. Serves as a backup to enter requisitions for all departments within the Student Union. Submits purchase order change forms as needed. Creates receipts for invoices to initiate payment process.
• Submits customer request forms to FSU's Auxiliary Billing team. Assists Accounting Specialist with the monthly auxiliary billing process as needed. Works with FSU Accounts Payable team to resolve any outstanding payment issues. Completes departmental online journal entry forms as required and submits to Assistant Director, Budget & Financial Services for approval.
• Tracks resale inventory for Union departments and works with program managers to resolve any issues. Verifies inventory quarterly. Assists professional staff, program managers, supervisors, and student employees with completion of their annual Canvas PCI training courses. Serves as a backup travel representative. May supervise and train OPS staff that work on the business team as needed.

Qualifications

Bachelors degree; or a high school diploma or equivalent and experience equal to four years. (Note: post high-school education and/or experience may substitute at a comparable rate.)

University Information

One of the nations elite research universities, Florida State University preserves, expands, and disseminates knowledge in the sciences, technology, arts, humanities, and professions, while embracing a philosophy of learning strongly rooted in the traditions of the liberal arts and critical thinking. Founded in 1851, Florida State University is the oldest continuous site of higher education in Florida. FSU is a community steeped in tradition that fosters research and encourages creativity. At FSU, there's the excitement of being part of a vibrant academic and professional community, surrounded by people whose ideas are shaping tomorrow's news!

Learn more about Florida State University and our campuses.

Anticipated Salary Range

Starting in the mid to high $30,000s, commensurate with education and experience.

FSU Total Rewards

FSU offers a robust Total Rewards package. Visit our FSU Total Rewards website to learn more about our Compensation, Benefits, Wellness, Recognition, and Employee Development programs.

Use our FSU Total Compensation Calculator to calculate Total Compensation options based on potential salary, benefits and retirement contributions, earned leave, and other employment-related perks.

How To Apply

If qualified and interested in a specific job opening as advertised, apply through the FSU Careers site (jobs.fsu.edu). If you are a current FSU employee, apply through myFSU Self Service.

Applicants are required to complete the online application with all applicable information. Applications must include all work history up to ten years, and education details even if attaching a resume.

Veterans Preference

Certain service members and veterans, and the spouses and family members of such service members and veterans, Certain service members and veterans, and the spouses and family members of such service members and veterans, receive preference and priority, and certain service members may be eligible to receive waivers for post secondary educational requirements, in employment by the state and its political subdivisions and are encouraged to apply for the positions being filled. Veterans Preference applies to University Support Personnel System (USPS) positions only.

IMPORTANT: To claim Veterans Preference, select "yes" to the question on the application questionnaire and upload a DD-214 (or equivalent), the Veterans Preference Certification form, and other documentation if applicable with your online application before midnight of the position closing date.

Click the links for Veterans' Preference eligibility requirements and Veterans' Preference required documentation (PDF), or call FSU Human Resources at (850) 644-6034.

Considerations

This is an USPS (University Support Personnel System) position.

This position requires successful completion of a criminal history background check.

Equal Employment Opportunity

FSU is an Equal Employment Opportunity Employer.