Business Assistant II

Position Details

Position Information

Recruitment/Posting Title Business Assistant II Job Category Staff & Executive - Administrative & Support Department Precollege Programs Center Overview

The Center for PreCollege Programs administers precollege and pipeline programs designed to educate, inspire, and prepare students for success in secondary and post-secondary education while promoting a college-going culture.

Posting Summary

Rutgers University-Newark (RU-N), an urban public research university and anchor institution, located in Newark, New Jersey, a city of promise, is seeking a Business Assistant II. Reporting to the Director/Associate Dean of the Center for PreCollege Programs (CPP), with a dotted line to the Senior Department Administrator, Supervisor, at Rutgers University-Newark, this position provides business support to the Center for PreCollege Programs (CPP) by coordinating and administering business office activities to help achieve departmental objectives.

This position is responsible for and not limited to the following:

• Plans, facilitates, and manages key fiscal and business administrative functions of CPP's six core programs that serve approximately 2,000 students
• Accurately prepares, reviews, and reconciles purchase orders, IPOs, cash transmittals, journal entries, commitments, and other financial transactions and documents
• Provides general administrative and operational office support functions for the Center ie: processing records such as travel orders, expense reports, and payroll/PeopleSoft transactions
• Prepares commitment accounting, ensures the availability of funding, and maintains accurate records and accounting of all expended funds
• Reconciles accounts monthly and prepare fiscal and program reports for the university, state, federal, and other sponsored programs as required
• Provides administrative support to the CPP Director/Associate Dean by managing their calendar, scheduling meetings, overseeing preparations for events, and handling external communications
• Assesses center matters and evaluate issues before they reach the CPP Director/Associate Dean
• Assists the CPP Director with preparing documents for the Recruitment, Onboarding, and Classification System (ROCS) and the Human Capital Management (HCM) system for submission to the Sr. Dept. Administrator
• Supports the CPP Director/Associate Dean in developing and submitting the annual budget, including monthly and forecasting reports as required by the Senior Department Administrator
• Makes recommendations to improve financial and business processes to enhance operational efficiency

FLSA Nonexempt Grade 03 Salary Details Minimum Salary 52602.480 Mid Range Salary 64788.980 Maximum Salary 76975.480 Offer Information

The final salary offer may be determined by several factors, including, but not limited to, the candidate's qualifications, experience, and expertise, and availability of department or grant funds to support the position. We also take into consideration market benchmarks, if and when appropriate, and internal equity to ensure fair compensation relative to the university's broader compensation structure. We are committed to offering competitive and flexible compensation packages to attract and retain top talent.

Benefits

Rutgers provides a comprehensive benefits package to eligible employees. The specific benefits vary based on the position and may include:

• Medical, prescription drug, and dental coverage
• Paid vacation, holidays, and various leave programs
• Competitive retirement benefits, including defined contribution plans and voluntary tax-deferred savings options
• Employee and dependent educational benefits (when applicable)
• Life insurance coverage
• Employee discount programs

Position Status Full Time Working Hours Standard Hours 37.50 Daily Work Shift Work Arrangement

Consistent with the current application of Rutgers Policy 60.3.22 or the applicable provisions of relevant collective negotiations agreements, this position may be eligible for a hybrid work arrangement. Flexible work arrangements are not permanent, are subject to change or discontinuation, and contingent on the employee receiving approval in the FlexWork@RU Application System.

Union Description URA-AFT Administrative Payroll Designation PeopleSoft Seniority Unit Terms of Appointment Staff - 12 month Position Pension Eligibility ABP

Qualifications

Minimum Education and Experience

• Requires a bachelor's degree in a related field, or an equivalent combination of education and /or experience that demonstrates knowledge and understanding of accounting, finance, business administration, office administration, organization, coordination, facilitation, bookkeeping and /or report writing. Also requires good communication skills and computer literacy.

Certifications/Licenses Required Knowledge, Skills, and Abilities Preferred Qualifications

• Minimum of 2 years' experience in a position providing business/administrative support. Demonstrated ability to organize office workflow and interact with technical and professional staff to achieve daily output, including but not limited to invoices, income transmittals and reports.
• Experience should been in a busy, service-oriented, programmatic or administrative function.
• Must maintain successful working relationship with Program Managers, Coordinators, Program Assistants, and University Departments. Must be detail orientated, organized and have the ability to establish priorities and multitask.

Equipment Utilized

• Computer competence must include extensive knowledge in Microsoft Office 365, including Word, Outlook, and Excel programs.
• Experience with Rutgers' Financial Management (Oracle Cloud) and Rutgers Marketplace (Jaggaer) programs. is preferred.

Physical Demands and Work Environment

• Must be detail orientated, organized and have the ability to establish priorities and multitask. Ability to lift 25 lbs. for management of Center supplies.
• There is no opportunity for remote or hybrid work for this position.

Special Conditions

Posting Details

Posting Number 26ST1162 Posting Open Date 06/04/2026 Special Instructions to Applicants Regional Campus Rutgers University-Newark Home Location Campus Rutgers University-Newark City Newark State NJ Location Details

Pre-employment Screenings

All offers of employment are contingent upon successful completion of all pre-employment screenings.

Immunization Requirements

Under Policy 100.3.1 Immunization Policy for Covered Individuals, if employment will commence during Flu Season, Rutgers University may require certain prospective employees to provide proof that they are vaccinated against Seasonal Influenza for the current Flu Season, unless the University has granted the individual a medical or religious exemption. Additional infection control and safety policies may apply. Prospective employees should speak with their hiring manager to determine which policies apply to the role or position for which they are applying. Failure to provide proof of vaccination for any required vaccines or obtain a medical or religious exemption from the University will result in rescission of a candidate's offer of employment or disciplinary action up to and including termination.

Equal Employment Opportunity Statement

It is university policy to provide equal employment opportunity to all its employees and applicants for employment regardless of their race, creed, color, national origin, age, ancestry, nationality, marital or domestic partnership or civil union status, sex, pregnancy, gender identity or expression, disability status, liability for military service, protected veteran status, affectional or sexual orientation, atypical cellular or blood trait, genetic information (including the refusal to submit to genetic testing), or any other category protected by law. As an institution, we encourage all qualified applicants to apply. For additional information please see the Non-Discrimination Statement at the following web address: http://uhr.rutgers.edu/non-discrimination-statement

Supplemental Questions

Required fields are indicated with an asterisk (*).

• • What is the highest level of education you have completed?

• High School Diploma/GED

• Associate's Degree

• Bachelor's Degree

• Master's Degree

• Ph.D.

• • Do you have experience that demonstrates knowledge and understanding of accounting, finance, business administration, office administration, organization, coordination, facilitation, bookkeeping, and /or report writing?

• Yes

• No

• • Have you been in your current position for 6 months?

• Yes

• No

Applicant Documents

Required Documents

• Resume/CV
• Cover Letter/Letter of Application
• List of Professional References (contact Info)

Optional Documents