Building and Events Manager

Position Summary:

The Building and Events Manager is responsible for the daily operation, maintenance, safety, and presentation of council facilities while coordinating and supporting facility-based events. This role ensures that buildings, grounds, equipment, and event spaces are well maintained, safe, operationally efficient, and welcoming for staff, volunteers, members, donors, and community partners. Responsibilities combine facilities management, vendor oversight, event logistics, contract administration, safety compliance, and customer service.

Essential Responsibilities:
Facilities and Building Management
Oversee day-to-day operations of council offices, meeting spaces, and designated properties.
Coordinate preventive maintenance, inspections, and repairs for building systems, including HVAC, electrical, plumbing, security, and life-safety systems.
Conduct regular facility inspections and identify maintenance, safety, or operational concerns.
Manage vendor relationships and service contracts, including custodial, landscaping, security, pest control, and maintenance providers.
Maintain facility records, warranties, inspection reports, permits, and compliance documentation.
Support budget planning and expense tracking for facility operations and maintenance.
Ensure compliance with local, state, and organizational safety requirements.

Event and Venue Operations:
Coordinate facility scheduling and event logistics for council meetings, donor functions, training events, community activities, and external rentals.
Oversee event setup and breakdown, including tables, chairs, signage, audiovisual equipment, and room configurations.
Coordinate event vendors, caterers, contractors, and support staff.
Ensure event spaces are clean, organized, and presentation-ready.
Troubleshoot facility and event-related issues during events and provide on-site operational support.
Manage event inventories and equipment storage.

Safety and Risk Management:
Maintain emergency preparedness plans and coordinate safety drills.
Ensure fire extinguishers, alarms, emergency exits, and safety equipment remain compliant and functional.
Investigate and document safety incidents and facility concerns.
Coordinate corrective actions and follow-up inspections when needed.

Staff, Volunteer, and Contractor Coordination:
Supervise contractors, seasonal staff, and volunteers supporting facilities and events.
Provide direction during event setup, operations, and teardown.
Promote excellent customer service for internal and external guests.

Qualifications:
Associate or bachelor's degree in Facilities Management, Property Management, Hospitality, Event Management, Business Administration, or related field preferred.
Minimum 3 to 5 years of experience in facilities management, building operations, property management, event operations, or a related field.
Working knowledge of building systems, preventive maintenance practices, vendor management, and facility safety standards.
Strong organizational, communication, customer service, and problem-solving skills.
Ability to manage multiple priorities and respond effectively to urgent facility or event needs.
Proficiency with Microsoft 365 and facility scheduling systems.
Valid driver's license and ability to travel between council properties.
CPR and First Aid certification preferred.

Physical Requirements:
Ability to lift up to 50 pounds.
Ability to walk, bend, climb ladders, and move event equipment.
Ability to work evenings and weekends as required for events.
Ability to stand for extended periods of time.

Success Measures:
Facilities meet safety, maintenance, and compliance standards.
Preventive maintenance schedules are completed on time.
Events are executed efficiently and receive positive participant feedback.
Vendor performance and facility expenditures are effectively managed.
Council properties are maintained in a safe, professional, and welcoming condition.

Core Competencies:
Mission First Mindset
Communicator
Critical Thinker
Customer Centric
Digital, Virtual and Technical Proficiency
Finance and Business Acumen
Leadership and Stewardship
Learning and Innovation
Relational Intelligence
Social Justice and Inclusion (DEI)

DISCLOSURE & ACKNOWLEDGEMENT

The statements above reflect the essential functions and qualifications for this job but should not be considered an all-inclusive listing.  Employees may be asked to perform other duties as needed to ensure the smooth functioning of Council operations.  Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.   Please be advised that this document should not be construed, in any manner, as a contract of employment.  All employees of the Girl Scouts of Citrus are employees “at-will”.   By signing below, I acknowledge I have read, understand, and am able to successfully perform the responsibilities and requirements of this position as described.