Board Professional and Office Manager

Title: Board Professional and Office Manager

Employee Classification:

Campus: University of North Texas

Division: UNT-Advancement

SubDivision-Department: UNT-Advancement

Department: UNT-Advancement - Gen-170000

Job Location: Denton

Salary: Commensurate with experience

FTE: 1.000000

Retirement Eligibility:

About Us - Values Overview

Department Summary

The University of North Texas Foundation, Inc. serves as the University of North Texas’ strategic Partner in managing and growing private assets through investment management, and administration of endowments and planned gifts to support the University’s mission.

UNT Foundation offers a full complement of benefits including medical, dental, vision, group life and disability, tuition assistance and matching gifts.

Position Overview

The Board Professional and Office Manager is a full-time professional support position for the Foundation’s President and Chief Executive Officer (CEO), the UNT Foundation office, and the Foundation Board of Directors. This full-time, professional staff provides specialized administrative, organizational and communication support on a daily basis. This person works closely with other Foundation and University staff and with the Board of Directors of the Foundation and reports directly to the CEO.

Minimum Qualifications

N/A

Knowledge, Skills and Abilities

• Excellent organizational skills, time management, and multitasking skills
• Customer service oriented
• Excellent written and oral communication skills including drafting memos, grammar, proof-reading and presentation skills
Comfortable with detailed operations involving numbers and data
• Strong computer skills to include Microsoft 365/Office Suite (Word, Excel, PowerPoint, Outlook)
• Excellent telephone communication skills
• Integrity
• Ability to maintain a high level of confidentiality
• Collaborative in establishing and maintaining effective working relationships with employees and constituents at all levels
• Pro-active positive approach
• Flexible and resourceful
• Ability to design and create informational and educational materials electronically
• Aptitude to learn, use and maintain electronic devices and technology/software in use by the Board and staff
• Ability to work closely with others on team project
• Some use of personal vehicle on campus, in Denton, and on rare occasion to other campuses in the UNT System (DFW area).

Preferred Qualifications

• Web skills

Required License/Registration/Certifications

N/A

Job Duties

• Board Coordination
  • Organize Board and Committee meeting scheduling, materials, arrangements, reservations, board portal, board manual, and communications in conjunction with the CEO.
  • Attend Board and other select meetings (both in-person and virtual format), care for member needs, take notes and record votes, prepare drafts of board meeting minutes for review.
  • Coordinate new board director orientation and communications.
  • Responsible for the management of Board conferences, sponsorships and events.
  • Update Foundation policies and procedures, Board Committee charters, Board Bylaws, and other permanent Foundation documents as needed. 
• Executive Support 
  • Provide comprehensive administrative support to Foundation executive as needed, including calendar management, correspondence, planning, communications and management of manual and electronic filing systems.
  • Executive special projects and research work as requested by the executive team. 
  • Prepare expense reports for executive team members. 
  • Support executive team by recording and storing Foundation’s donor gift agreements - Memorandum of Understandings (MOU).
  • Serve as custodian of the Foundation brand, ensuring consistent use across all platforms in terms of look, image, identity and message. Includes templates for Microsoft office products.

• Office Management
  • Maintain and update the Foundation website content.
  • Manage Foundation Human Resources responsibilities, including new hire and onboarding, terminating employees and offboarding, employee retirement/insurance selections, retirement funding entry, Foundation office insurance, personnel records, employee updates that impact payroll, approve planned PTO, review PTO taken, calculate/update PTO annual carryforward, annual performance review process, business continuance of operation plan, employee manual and employee total rewards.
  • Ensure office efficiency and coordinate office management operations, including new staff training, procurement of supplies, equipment, printing/duplicating, office décor, communications and service and repairs.
  • Serve as primary point of contact for visitors and telephone inquiries; open, sort, and distribute incoming mail and correspondence. 
  • Liaison with constituents inside UNT and beyond.
  • Responsible for the management of Foundation culture and team events. - (Essential)

Physical Requirements

• Communicating with others to exchange information.

Environmental Hazards

• No adverse environmental conditions expected.

Work Schedule

Monday - Friday, 8:00 a.m. - 5:00 p.m.

Driving University Vehicle

No

Security Sensitive

This is a Security Sensitive Position.

Special Instructions

DO NOT APPLY TO THIS POSTING. ANY APPLICATIONS ATTACHED TO THIS POSTING WILL NOT BE CONSIDERED FOR EMPLOYMENT. SEND RESUMES TO ENDOWUNT@UNT.EDU OR 1155 UNION CR, #311250, DENTON, TX 76203.

Benefits

For information regarding our Benefits, click here.

EEO Statement

The University of North Texas System is firmly committed to equal opportunity and does not permit –and takes actions to prevent – discrimination, harassment (including sexual violence, domestic violence, dating violence and stalking), and retaliation on the basis of race, color, religion, national origin, sex, age, disability, genetic information, or veteran status in its application, employment practices, and facilities; nor permits race, color, national origin, religion, age, disability, veteran status, or sex discrimination and harassment in its admissions processes, and educational programs and activities. UNT System Administration promptly investigates complaints of discrimination, harassment, and related retaliation and takes remedial action when appropriate. System Administration also takes actions to prevent retaliation against individuals who oppose any form of harassment or discriminatory practice, file a charge or report, or testify, assist, or participate in a related investigation or proceeding.