Billing Specialist

The ideal candidate has experience working in a project-based environment, enjoys collaborating with cross-functional teams, and takes pride in delivering accurate, client-focused billing services. We're seeking a detail-oriented Billing Specialist to join a growing organization supporting large-scale engineering, construction, and infrastructure projects.

Hybrid Schedule | Excellent Benefits | Career Growth Opportunity
$40,000 - $50,000

We're seeking a detail-oriented Billing Specialist to join a growing organization supporting large-scale engineering, construction, and infrastructure projects. This position plays a critical role in ensuring accurate project invoicing, maintaining contract compliance, and supporting the timely recognition of project revenue.

The ideal candidate has experience working in a project-based environment, enjoys collaborating with cross-functional teams, and takes pride in delivering accurate, client-focused billing services.

Key Responsibilities

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• Coordinate all aspects of project billing, including project setup, invoice preparation, revisions, and project closeout billing
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• Review contracts, purchase orders, amendments, and change orders to ensure billing aligns with client requirements and contractual terms
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• Generate and distribute invoices according to project milestones, fee schedules, and customer-specific billing requirements
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• Work closely with project managers to validate billable activity, labor charges, expenses, and supporting documentation
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• Research and resolve billing discrepancies, rejected invoices, and client inquiries in a timely manner
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• Maintain accurate project records, billing files, and supporting documentation for audit and compliance purposes
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• Monitor unbilled revenue and assist in converting completed work into invoiced revenue
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• Ensure invoicing deadlines are met and billing activity remains current across assigned projects
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• Prepare billing reports and provide project financial information to management as requested
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• Assist with month-end activities related to project invoicing and revenue recognition
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• Support process improvement initiatives designed to streamline billing procedures and improve efficiency
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• Partner with finance, operations, and project teams to ensure consistent billing practices across the organization
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Qualifications

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• Associate degree in Accounting, Business, Finance, or a related field preferred; equivalent experience will be considered
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• 5+ years of billing, project accounting, or contract administration experience
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• Experience working in project-based industries such as engineering, construction, infrastructure, architecture, consulting, or professional services
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• Strong understanding of contract billing, project invoicing, and change order management
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• Ability to interpret contracts and ensure compliance with customer billing requirements
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• Proficiency with accounting software, ERP systems, and Microsoft Excel
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• Strong attention to detail and commitment to accuracy
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• Excellent organizational, communication, and problem-solving skills
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• Ability to manage multiple projects and deadlines simultaneously
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Preferred Experience

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• Construction, engineering, or professional services billing experience
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• High-volume billing environment exposure
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• Knowledge of project accounting principles and revenue recognition practices
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• Experience supporting multiple project managers, locations, or business units
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• Background in shared services or centralized billing operations
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