Billing Specialist
- Remote, Pennsylvania
- Full time
- Opening on: Oct 15 2026
- Remote
- Ascensus
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This position is primarily responsible for the timely and accurate monthly invoicing of all plans and the processing of termination plans.
Essential Duties and Responsibilities:
- Perform monthly audits of all asset and non-asset based invoices for accuracy and completeness.
- Reconcile fees for asset and non-asset based plans to those fees listed in the service agreements.
- Prepare fee processing requests based on service and compensation agreement terms.
- Handle special invoice and manual invoice requests.
- Prepare and review partner level invoice (s), if applicable.
- Reconcile any payments received by check and process to lockbox.
- Review service agreements for final invoicing of recordkeeping, miscellaneous and termination fees.
- Process internal conversions.
- Prepare monthly wire and quarterly plan receivable reconciliations, if applicable.
- Reconcile final payments prior to plan liquidations.
- Request termination refunds.
- Address & resolve internal and external (i.e. Alliance Partner) billing and Finance inquiries, including invoice and report requests.
- Assist with updating address/phone changes, update billing systems as needed.
- Create and maintain documents/procedures as needed to meet Sarbanes - Oxley requirements.
- Perform other duties and special projects as assigned by management.
We are proud to be an EEO/AA employer M/F/D/V. We maintain a drug-free workplace and perform pre-employment substance abuse testing.
Minimum Requirements:
- Bachelor's degree in accounting/finance or equivalent combination of training and experience preferred.
- 3-5 years experience with PC's and MS Office software applications
- Experience with AS400 is preferred but not required.
- Detail oriented with strong organizational and time management skills.
- Strong written and verbal communication skills
- Strong interpersonal skills with internal and external clients
- Ability to handle multiple priorities and meet deadlines
- Ability to work independently as well as with a team in a fast-paced environment.
- Basic understanding of auditing concepts, account reconciliation skills and math skills.
- Proven problem solving skills, along with an ability to quickly comprehend and analyze data.
- Responsible for protecting, securing, and proper handling of all confidential data held by Ascensus to ensure against unauthorized access, improper transmission, and/or unapproved disclosure of information that could result in harm to Ascensus or our clients.
- The I-Client philosophy and the Core Values of People Matter, Quality First and Integrity Always should be visible in your actions on a day to day basis showing your support of our organizational culture.
Be aware of employment fraud. All email communications from Ascensus or its hiring managers originate from @ascensus.com or @futureplan.com email addresses. We will never ask you for payment or require you to purchase any equipment. If you are suspicious or unsure about validity of a job posting, we strongly encourage you to apply directly through our website.