Bilingual Executive Assistant

HotFoot Recruiters

Phoenix, AZ

Apply

JOB DETAILS

SALARY

$60,000–$70,000 Per Year

SKILLS

Administrative Skills, Calendar Management, Communication Skills, Construction, Construction Engineering, Detail Oriented, Documentation, English Language, Executive Assistant Skills , Executive Recruiting, File Maintenance, Follow Through, Leadership, Mandarin Chinese Language, Mechanical, Electrical and Plumbing (MEP), Meeting Minutes, Microsoft Excel, Microsoft Outlook, Microsoft PowerPoint, Microsoft Word, Multilingual, Operational Support, Organizational Skills, Presentation/Verbal Skills, Project/Program Coordination, Semiconductors, Spreadsheets, Travel Planning, United States Department of Energy (DOE), Writing Skills

LOCATION

Phoenix, AZ

POSTED

2 days ago

HotFoot Recruiters is hiring a Bilingual Executive Assistant to directly support the Chief Operating Officer of a growing semiconductor construction services company in Phoenix, AZ. This role is ideal for a highly organized, polished, and proactive administrative professional who can support executive priorities while communicating effectively in both Mandarin and English.

Position: Bilingual Executive Assistant
Location: Phoenix, AZ | On-Site
Type: Full-Time | Direct Hire
Pay Range: $60,000-$70,000 DOE
Start Date: ASAP

Responsibilities

Provide direct administrative and operational support to the COO.
Manage calendars, meetings, appointments, travel arrangements, and executive scheduling.
Prepare meeting agendas, take minutes, track action items, and follow up with internal teams.
Draft, organize, and translate business communications in Mandarin and English as needed.
Coordinate communication between executives, project teams, vendors, and business partners.
Assist with reports, presentations, correspondence, spreadsheets, and company documentation.
Maintain confidential files, executive records, and organized digital documentation.
Support special projects, internal coordination, and changing executive priorities.
Help improve communication flow between U.S.-based and Mandarin-speaking stakeholders.
Perform additional executive support duties as assigned.

Qualifications

Mandarin-English bilingual ability required.
2+ years of executive assistant, administrative coordinator, project coordinator, or related experience preferred.
Experience supporting senior leadership, executives, or business owners strongly preferred.
Construction, engineering, MEP, semiconductor, or technical project environment experience is a plus.
Strong proficiency in Microsoft Outlook, Excel, Word, PowerPoint, and related office tools.
Excellent written and verbal communication skills in both Mandarin and English.
Strong organization, confidentiality, follow-through, and attention to detail.
Comfortable working in a fast-moving environment with changing priorities.
Professional, dependable, and capable of working independently.

About the Company

HotFoot Recruiters

Our Mission

“Through effective communication and timely feedback, HotFoot Recruiter’s mission is to uphold trusted circles of industry-specific talent for swift presentation to our respected clients who utilize our vast array of customized services and recruiting expertise”

Our Employees

At HotFoot Recruiters we have a fun-loving and results driven company culture. We believe that our relaxed work atmosphere leads to higher productivity and effective communication. The relationship between our staff members resonates into our client and candidate relationships. Our employees strive to be your business partners and your friends. It is imperative that we are approachable to our clients and candidates to avoid any communication barriers. Above all, the staff at HotFoot Recruiters takes pride in devoting each day’s work to
improving people’s lives.

NOT just another job, but a CAREER! Check out the following perks to see why….

401K with company contribution (Proof, there is still a company willing to invest in your future!)
Profit Sharing Plan
18 days PTO (THAT’S RIGHT,18! Relax, disconnect and do what makes you happiest. You deserve it!)
Medical, Dental, Vision Coverage (Affordable plan options for employee and family)
Latest tech resources: new computer, dual monitors, headset, new personal cube designed for collaboration
New contact center facility
On-site employee game room (Take a break, engage with co-workers and play some Xbox or Ping Pong!)
Office located conveniently near major freeways for a quick daily commute

Company History

HotFoot Recruiters, founded in 2009, quickly established itself in the competitive recruiting industry. Founders Matt White, Steve Nelson, and Roy Palomo wanted to create a professional recruiting agency that operates differently from industry competition. The goal for HotFoot Recruiters was and is to create long-term business relationships with clients and candidates through an unparalleled service experience. Our company was founded on the belief that the world is full of extremely talented people that may need a simple connection like HotFoot Recruiters to prove themselves to quality employers. Upon establishment, our recruiters knew how to go above and beyond the basics of the talent search process. Over the last several years HotFoot Recruiters has multiplied its staff and client relationships, proving that even in hard economic times, our recruiting efforts are second to none. HotFoot Recruiters started with our client and candidates needs at the forefront of every business endeavor we undertook, and this principle still holds true today.