Bilingual Administrative Specialist (English-Spanish)

Red Work Ahead, LLC (RWA) specializes in temporary traffic control (TTC) services, as well as general construction services including remodeling, waste removal, and specialty services such as finish carpentry, plumbing, and air-conditioning. We pride ourselves on delivering high-quality results through a dedicated team of professionals. We are seeking a skilled and bilingual Administrative Specialist to join our growing team.

Job Summary:

The Administrative Specialist will play a critical role in ensuring the smooth operation of office functions, supporting various departments including HR, Accounting, and Project Management. This role requires high organizational skills, adaptability to high-paced demands, and strong communication abilities. The ideal candidate will have experience in administrative functions, with a preference for knowledge of construction field operations and processes.

Responsibilities:

• Provide administrative support across multiple departments, including HR and Accounting.
• Assist with onboarding processes for new employees.
• Respond to job-related emails, contracts, and general inquiries.
• Maintain and organize records, documents, and files.
• Understand and handle basic insurance and contract requirements.
• Assist the Accounting Department with basic accounting tasks (e.g., invoicing, expense tracking, data entry).
• Coordinate office tasks and ensure timely follow-up on key administrative matters.
• Utilize office software, including Microsoft Office Suite, Google Workspace, or Apple software, to prepare reports, spreadsheets, and correspondence.
• Communicate effectively with clients, vendors, and internal team members in both English and Spanish.
• Adapt to high-paced demands during peak project periods.

Preferred Qualifications:

• Experience in construction field operations and processes is highly preferred but not required.
• Familiarity with construction-related documents and workflows is a plus.

Required Skills and Qualifications:

• Bilingual fluency in English and Spanish (written and verbal).
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook), Google Workspace (Docs, Sheets, Gmail, Drive), or Apple software.
• High level of organizational and multitasking skills.
• Strong written and verbal communication skills.
• Ability to adapt to high-paced work environments and meet deadlines.
• Basic understanding of accounting principles and HR processes.

Why Join RWA?

• Opportunity to be part of a growing company with diverse construction projects.
• Supportive and collaborative team environment.
• Competitive salary.
• Opportunities for growth and development within the company.

How to Apply:

If you meet the qualifications and are excited to contribute to a dynamic team, please submit your resume and a brief cover letter. We look forward to reviewing your application and welcoming a talented professional to our team!

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