Partner closely with EHS on all workers’ compensation matters, coordinating injury reporting, case management, return-to-work efforts, and related follow-up, to support a consistent, timely, and effective approach. The Benefits, Leave & Workers’ Compensation Specialist is responsible for the day-to-day administration and full ownership of employee benefits, Leaves of Absence (LOA), and Workers’ Compensation (WC).

Benefits Specialist — Benefits, Leave & Workers’ Compensation Specialist

Reports to: Director of HR

Onsite: All 5 days - 8-5pm in mandatory. In Sunnyvale and San Jose. Cover both sites as needed.




Position Summary
 The Benefits, Leave & Workers’ Compensation Specialist is responsible for the day-to-day administration and full ownership of employee benefits, Leaves of Absence (LOA), and Workers’ Compensation (WC). This role requires strong hands-on experience managing complex leave cases and WC claims, ensuring compliance, accurate documentation, timely communication, and a positive employee experience.




Key Responsibilities

Benefits Administration

• Administer medical, dental, vision, life, disability, 401(k), and voluntary benefit programs. 
• Manage new hire enrollments, qualifying life events, terminations, and benefit changes. 
• Support annual Open Enrollment and employee communications. 
• Coordinate with brokers, carriers, ADP, and benefit vendors. 
• Reconcile benefit invoices and payroll deductions in partnership with payroll team. 
• Maintain accurate employee benefit records. 

Leave of Absence — Primary Owner

• Own the end-to-end LOA process from initial request through return to work. 
• Administer FMLA, CFRA, Pregnancy Disability Leave (PDL), ADA-related leave coordination, and other applicable federal and state leaves. 
• Determine applicable leave requirements and coordinate required documentation and notices. 
• Track leave balances, eligibility, certifications, extensions, deadlines, and return-to-work dates. 
• Coordinate benefit continuation and payroll impact during leave. 
• Communicate directly with employees and managers throughout the leave process. 
• Maintain confidential and accurate LOA records. 
• Partner with HR leadership and legal counsel on complex or high-risk leave matters. 

Workers’ Compensation — Primary Owner

• Own the day-to-day Workers’ Compensation process and claims administration. 
• Partner closely with EHS on all workers’ compensation matters, coordinating injury reporting, case management, return-to-work efforts, and related follow-up, to support a consistent, timely, and effective approach.
• Report workplace injuries and claims to the appropriate carrier/TPA in a timely manner. 
• Serve as the primary HR contact for employees with WC claims.
• Coordinate with employees, managers, medical providers, insurance carriers, and claims administrators. 
• Track medical appointments, work restrictions, claim status, and return-to-work plans. 
• Coordinate modified-duty and return-to-work processes with managers and EHS. 
• Maintain accurate WC documentation and claim files. 
• Monitor open claims and follow up on outstanding actions. 
• Assist with claim resolution and escalate complex or high-risk claims appropriately. 
• Track WC trends and identify opportunities to reduce claims and costs. 

Other related duties as assigned.




Qualifications

• 5+ years of hands-on HR/Benefits experience, with significant experience independently managing end to end LOA and Workers’ Compensation.
• Manufacturing work environment experience preferred.
• Strong working knowledge of FMLA, CFRA, PDL, ADA/interactive process coordination, and other applicable leave requirements. 
• Demonstrated experience managing WC claims from initial reporting through resolution/return to work. 
• Experience working directly with benefit carriers, brokers, WC carriers/TPAs, employees, and medical providers. 
• Strong understanding of benefit administration and payroll deductions. 
• Experience with HRIS/payroll systems; ADP WFN experience preferred. 
• Excellent organization and follow-through with the ability to manage multiple cases simultaneously. 
• Strong judgment and discretion when handling confidential and sensitive employee matters. 
• Excellent written and verbal communication skills. 
• SHRM-CP, PHR, CEBS, or similar certification preferred.

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