Benefits and Leave Specialist

TITLE: Benefits and Leave Specialist STATUS: Non-Exempt REPORTS TO: Executive Director of Human Resources TERMS: 214 Days DEPARTMENT: Human Resources PAY GRADE: CL6 PRIMARY FUNCTION Support the administration of employee benefits and leave programs. Process and track workers' compensation claims,

and

assist

the

Benefits

and

Leave

Coordinator

with

FMLA

and

other

employee

leave

requests

in

accordance

with

district

procedures

and

applicable

requirements. QUALIFICATIONS Education/Certification: High school diploma or GED Special Knowledge/Skills: Knowledge of administration of employee benefits and leave programs and applicable laws Ability to interpret and disseminate insurance and benefits information to individuals and groups Strong organizational, communication, and interpersonal skills Ability to effectively present information in one-on-one and to small and large groups of employees Proficiency in keyboarding and file maintenance Ability to use software to develop spreadsheets, databases, and do word processing Knowledge of basic accounting principles

Experience: Two (2) years of experience in Human Resources preferred EVALUATION Performance will be evaluated annually in accordance with provision of the Board's policy on evaluation of personnel.

ESSENTIAL JOB FUNCTIONS: 1.

Administer

employee

benefit

programs

such

as

group

health

insurance,

dental,

life,

and

medical

reimbursement.

2.

Handle

employee

benefit

inquiries

and

complaints

to

ensure

quick,

equitable,

and

courteous

resolution.

3.

Act

as

liaison

between

employees

and

insurance

carrier's

claims

office

and

resolve

administrative

problems

with

insurance

carrier

representatives.

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4.

Provide

timely

notice

to

employees

under

the

requirements

of

the

Consolidated

Omnibus

Budget

Reconciliation

Act

(COBRA),

Health

Insurance

Portability

and

Accountability

Act

(HIPAA),

and

Affordable

Care

Act

(ACA)

including

issuing

certificates

of

coverage

for

all

medical

plans

for

all

terminated

employees

and

dependents.

5.

Assist

in

conducting

benefits

orientation

meetings

and

enrollment

of

new

employees

in

benefit

plans.

6.

Assist

with

the

annual

open

enrollment

process,

including

making

group

presentations

and

preparing,

distributing,

and

receiving

materials

and

forms.

Process

all

employee

benefit

enrollment

and

change

forms

within

required

time

limits

to

meet

payroll

deadlines.

7.

Maintain

all

benefits-related

records

including

statistical

data

relative

to

premiums

and

cost.

Assist

with

required

data

entry

and

preparation

of

reports.

8.

Maintain

and

distribute

insurance

forms

and

supplies

to

campuses

and

other

district

buildings.

9.

Assist

with

employee

orientation

and

present

information

on

leave

benefits.

10.

Receive

and

process

employee

reports

of

work-related

injuries,

prepare

required

workers'

compensation

documentation,

and

submit

information

to

the

district's

workers'

compensation

administrator

within

applicable

deadlines.

11.

Maintain

and

track

workers'

compensation

claims,

including

claim

status,

medical

documentation,

work

restrictions,

absences,

and

return-to-work

information.

Coordinate

updates

with

the

employee,

supervisor,

payroll,

and

claims

administrator

as

appropriate.

12.

Assist

the

Benefits

and

Leave

Coordinator

with

intake

and

processing

of

FMLA

and

other

leave

requests,

including

distributing

forms,

tracking

receipt

of

documentation,

maintaining

records,

and

monitoring

leave

dates

and

balances.

13.

Communicate

with

employees

about

required

documentation

and

the

status

of

their

workers'

compensation

or

leave

paperwork,

referring

eligibility

determinations,

accommodation

requests,

and

complex

matters

to

the

Benefits

and

Leave

Coordinator.

14.

Ensure

required

work

poster

compliance

annually.

15.

Adhere

to

professional

and

ethical

standards,

in

accordance

with

generally

accepted

community

standards

and

the

Texas

Education

Agency

Code

of

Ethics.

16.

Develop

needed

professional

skills

appropriate

to

job

performance.

17.

Maintain

confidentiality.

18.

Reliable

attendance

and

punctuality.

19.

Follow

district

safety

protocols

and

emergency

procedures.

20.

Participate

in

staff

development

activities

to

improve

job-related

skills.

21.

Attend

and

participate

in

staff

meetings

and

serve

on

staff

committees

as

required.

22.

Comply

with

policies

established

by

federal

and

state

law,

State

Board

of

Education

rule,

and

local

board

policy.

23.

Perform

other

duties

as

assigned

by

supervisor

and

the

Superintendent

of

Schools. WORK ENVIRONMENT Mental Demands/Physical Demands/Environmental Factors: Tools/Equipment Used - Standard office equipment including personal computer and peripherals Posture - Prolonged sitting; occasional bending/stooping, pushing/pulling and twisting Motion - Repetitive hand motions, frequent keyboarding and use of mouse; occasional reaching Lifting - Occasional light lifting and carrying (less than 25 pounds) Mental Demands - Work with frequent interruptions; maintain emotional control under stress Environment - Indoors including but not limited to: classroom, cafeteria, library, or other campus location. Outdoors

(exposure

to

sun,

heat,

cold,

and

inclement

weather).

Exposure

to

noise.

May

work

prolonged

or

Page | 2 irregular hours. A remote location in the event of a declared emergency, temporary closure, or closure. Personal

Protective

Equipment

may

be

required.

The above statements are intended to describe major job functions of this position and are not intended to represent

an

exhaustive

list

of

all

responsibilities,

duties,

and

skills

required.

The

Superintendent

or

designee

may

assign

additional

duties

when

deemed

appropriate. Special Funding: If my position is funded by grants, federal funding, or other special funding, I understand that

my

employment

is

expressly

conditioned

on

the

availability

of

full

funding

for

the

position.

If

full

funding

becomes

unavailable

my

employment

is

subject

to

termination

or

non-renewal,

as

applicable. To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements

listed

to

the

job

description

are

representative

of

the

knowledge,

skills,

ability,

and

physical

demands

required.

Reasonable

accommodations

may

be

made

to

enable

individuals

with

disabilities

to

perform

the

essential

job

functions. ____ _____

Employee

Signature

Date

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