Back-Up Administrative Coordinator

Why choose us?

Are you ready to take the next step in your career? Join us for an exciting opportunity at Albertsons Companies, where innovation and customer service go hand-in-hand!

At Albertsons Companies, we are looking for someone who's not just seeking a job, but someone who wants to make an impact. In this role, you'll have the opportunity to lead, innovate, and contribute to the growth of a company that values great service and lasting customer relationships. This position offers the chance to work in a fast-paced, dynamic environment that's constantly evolving.

Position Purpose

The Back-Up Administrative Coordinator supports the Administrative Coordinator and store leadership team by performing a variety of administrative, payroll, scheduling, onboarding, records management, and office support functions. This position serves as a secondary resource for administrative operations and ensures continuity of critical store functions in the absence of the Administrative Coordinator while maintaining confidentiality, accuracy, and compliance with company policies.

Key Responsibilities Administrative Support

• Assist with daily administrative operations and office functions.
• Maintain organized employee, payroll, scheduling, and personnel records.
• Prepare, file, and retain documents in accordance with company policies and legal requirements.
• Answer store telephone calls and direct inquiries appropriately.
• Support store leadership with administrative projects and reporting needs.

Payroll & Timekeeping

• Assist with payroll processing activities and timekeeping administration.
• Review timecard exceptions and notify appropriate leaders of discrepancies.
• Help maintain attendance records and scheduling documentation.
• Ensure payroll information is accurately entered and submitted within required deadlines.
• Maintain confidentiality of payroll and personnel information.

Hiring & Onboarding Support

• Support hiring and onboarding processes for new associates.
• Assist with new hire paperwork, orientation scheduling, and employment documentation.
• Help ensure required onboarding documents are completed accurately.
• Coordinate communication between candidates, store leadership, and support departments.
• Maintain personnel files and onboarding records in compliance with company standards.

Human Resources Support

• Assist associates with routine questions regarding company systems, forms, and administrative processes.
• Support compliance with company policies and employment-related procedures.
• Maintain confidentiality regarding employee and business information.
• Help coordinate training schedules, meetings, and administrative communications.

Financial & Office Administration

• Assist with invoice processing, office supply ordering, and record maintenance.
• Prepare and maintain reports, spreadsheets, and administrative documentation.
• Support cash office and accounting functions as assigned.
• Ensure administrative records remain accurate and up to date.

Customer Service & Store Support

• Provide professional customer and associate service.
• Support store leadership with communication and administrative coordination.
• Serve as a resource for associates requiring administrative assistance.
• Promote a positive and professional work environment.

We also provide a variety of benefits including:

• Competitive wages paid weekly
• Access to up to 50% of your earned wages before payday, via our partnership with Stream
• Associate discounts
• Health and financial well-being benefits for eligible associates (Medical, Dental, 401k and more!)
• Time off (vacation, holidays, sick pay). For eligibility requirements please visit myACI Benefits
• Leaders invested in your training, career growth and development
• An inclusive work environment with talented colleagues who reflect the communities we serve

Our Values - Click below to view video: ACI Values

A copy of the full job description can be made available to you.

Albertsons Companies is at the forefront of the revolution in retail. Committed to innovation and fostering a culture of belonging, our team is united with a unique purpose: to bring people together around the joys of food and to inspire well-being. We want talented individuals to be part of this journey!

Locally great and nationally strong, Albertsons Companies (NYSE: ACI) is a leading food and drug retailer in the U.S. We operate over 2,200 stores, 1,732 pharmacies, 405 fuel centers, 22 distribution facilities, and 19 manufacturing plants across 34 states and the District of Columbia. Our well-known banners include Albertsons, Safeway, Vons, Jewel-Osco, ACME, Shaw's, Tom Thumb, United Supermarkets, United Express, Randalls, Albertson's Market, Pavilions, Star Markets, Market Street, Carrs, Haggen, Lucky, Amigos, Andronico's Community Markets, King's, Balducci's, and Albertson's Market Street.

Our vision is to be a retail leader admired for national strength with deep local roots, offering an easy, fun, friendly, and inspiring experience, no matter how customers choose to shop with us. We celebrate the rich diversity of the communities we serve, and strive to create a workplace where everyone has equal access to opportunities and resources, and can fully contribute to their and our company's success.

Bring your flavor

Building the future of food and well-being starts with you. Join our team and bring your best self to the table.

Disclaimer

The above statements are intended to describe the general nature of work performed by the employees assigned to this job and are not the official job description for the position. All employees must comply with Company, Division, and Store policies and applicable laws. The responsibilities, duties, and skills of personnel may vary within store and/or from store to store and the official job description will be provided during the application process.

Albertsons is an Equal Opportunity Employer

This Company is an Equal Opportunity Employer, and does not discriminate on the basis of race, gender, ethnicity, religion, national origin, age, disability, veteran status, gender identity/expression, sexual orientation, or on any other basis prohibited by law. Consistent with applicable state and local law, the Company will consider for employment qualified applicants with arrest and conviction records.

We endeavor to make this site accessible to any and all users. If you would like to contact us regarding the accessibility of our website or need assistance completing the application process, please contact us at 1-888-255-2269(option #4).