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Assistant Office Administrator

Psyche Registry Services Llc

Woodland Hills, CA

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JOB DETAILS
SALARY
SKILLS
Administrative Skills, Alliance/Partner Management, Calendar Management, Communication Skills, Customer Support/Service, Data Entry, Detail Oriented, Document Management, HIPAA (Health Insurance Portability and Accountability Act), Health Insurance, Healthcare, Insurance, Legal Documents, Legal Support Skills, Maintain Compliance, Medical Records, Microsoft Office, Multitasking, Patient Care, Plan Meetings, Psychiatry and Mental Health, Psychology, Psychotherapy, Schedule Development, Treatment Evaluation
LOCATION
Woodland Hills, CA
POSTED
30+ days ago

Assistant Office Administrator

Psyche Registry Services (PRS)
Pay: $21/hour. Will be increased to $23/hr after completing the 1month training/3 month probation  period
Employment Type: Full-Time
Schedule: Monday–Friday, choose either 8:30 AM–5:30 PM or 9:00 AM–6:00 PM
Location: In-office

About Us
Psyche Registry Services (PRS) is a mental health–focused organization. Our team supports psychological and therapeutic services by coordinating care between patients, providers, and referral partners. Through our administrative services team, we manage scheduling, referrals, records, and communication to ensure evaluations and treatment services are delivered accurately, confidentially, and with professionalism.

Position Overview
The Assistant Office Administrator plays a key role in supporting psychological and mental health services by coordinating appointments, managing referrals, and assisting with administrative processes related to evaluations, treatment sessions, and legal documentation. This position requires strong organization, attention to detail, and a professional, patient-focused approach.

Preferred Qualifications

  • Previous experience in administrative, healthcare, mental health, or legal/records support roles
  • Strong customer service and communication skills
  • Proficiency with Microsoft Office and/or Google Workspace
  • Knowledge of HIPAA compliance and handling confidential information
  • Excellent attention to detail and ability to multitask in a fast-paced environment
  • Professional phone and email etiquette


Key Responsibilities

  • Schedule and coordinate appointments between patients and providers
  • Process and manage referrals from partner companies
  • Assist with psychological evaluations and treatment sessions, including but not limited to; psychotherapy and EMDR sessions.
  • Support administrative needs related to depositions, subpoenas, and records submissions
  • Maintain accurate and confidential patient and provider records
  • Communicate professionally with patients, providers, and referral partners via phone and email
  • Perform general administrative tasks including data entry, document management, and filing
  • Ensure compliance with HIPAA and confidentiality standards


Schedule & Benefits

  • Full-time, Monday–Friday
  • Choice of schedule: 8:30 AM–5:30 PM or 9:00 AM–6:00 PM
  • Fully paid health insurance DURING  probationary period (3 months). Once the probationary period ends, insurance payment will be 70% PRS and 30% you.
  • 7 paid holidays
  • Accrued sick time
  • PTO



About the Company

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Psyche Registry Services Llc

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