Assistant Finance Manager

About Whitnall School District

Whitnall is a district on the rise. With strong community backing, as shown by our recently approved referendum, we are entering an exciting phase of facility enhancements, learning environment upgrades, and programmatic improvements. Much of this work begins this spring, setting the stage for a transformed school experience in the years ahead.

Additionally, Whitnall has launched a new strategic plan that provides clear priorities for student learning, instruction, culture, engagement, and operational excellence. Whitnall is a unique school district that is proud to serve approximately 2,500 students in the Village of Hales Corners, part of the City of Greenfield, and part of the City of Franklin.

Assistant Finance Manager

This position is intentionally designed as a career path role within school finance at Whitnall School District. It offers exposure to K-12 school business operations, hands-on mentorship, and the intention to serve as a launchpad for future advancement into school finance leadership, with potential district support available toward obtaining a Wisconsin School Business Manager License (DPI Code 5008).

Initial Primary Responsibilities

• Serve as the primary system administrator for Paycor, managing users, system maintenance, and continuous process improvements.
• Execute end-to-end processing of district payroll, ensuring complete accuracy of all payroll records, including wages, tax withholdings, benefit deductions, and employer contributions.
• Audit monthly payroll invoices and active benefit enrollments against general ledger balance sheet liabilities to ensure accurate funding, identify variances, and resolve billing or contribution discrepancies.
• Execute contract, wage, and payout reconciliations whenever an employee resigns, retires, or changes positions to ensure accurate final calculations
• Create and deliver ongoing staff training for Paycor, including time off and timecards.

Future Cross Training and Responsibilities

• Cross-train and collaborate closely with Accounts Payable.
• Assist the Finance Manager and Director of Business Services with bank reconciliations, month-end closing, year-end closing, and annual district audit preparations.
• DPI Grant Funding
• DPI Financial Reporting
• Medicaid Reporting
• Participate in professional development and mentorship with District staff.
• Perform other duties as assigned by the Director of Business Services, Finance Manager, or designee.