APD CODE ENFORCEMENT ADMINISTRATIVE ASSISTANT
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POSITION SUMMARY
Under general supervision, performs daily work assignments for the Code Enforcement Division of the Alamogordo Police Department in accordance with the Employee Manual, Department Rules and Regulations, City of Alamogordo Ordinances, and any applicable State or Federal authority.
RECRUITMENT QUALIFICATIONS
Required:
- High school diploma or GED;
- Two (2) years of clerical or administrative support experience;
- Valid New Mexico Driver's License with a driving record acceptable to the City of Alamogordo;
- Or any equivalent combination of education, experience, and training which provides the required knowledge, skills, and abilities.
Required during tenure:
- Must obtain and/or maintain certification(s) necessary to perform Essential Duties effectively and safely, including but not limited to:
o Within six (6) months from date of hire: New Mexico Notary Public Commission.
Desired:
- Municipal experience.
- Experience with records management.
PRIMARY DUTIES AND RESPONSIBILITIES
Essential Duties
- Performs a wide variety of responsible administrative duties to ensure smooth day-to-day operations of the Code Enforcement Division in serving its customers;
- Gains and maintains knowledge of related current and pending local ordinances, regulations, and procedures;
- Greets and assists the public in person by answering questions, providing general information, and directing individuals to appropriate division personnel;
- Accepts reports and complaints from the public or other sources and records the information in reporting software; passes report onto Code Enforcement staff for appropriate action;
- Ensures that International Property Maintenance Code (IPMC) cases are recorded on the City's shared network for access by the City Attorney's office if needed;
- Operates a variety of office equipment and software, including a computer, copier, facsimile, adding machine, postage meter, and scanner; utilizes various computer applications and software programs;
- Performs general office duties including but not limited to typing, copying, filing, scanning, and compiling data for reports; processes outgoing mail and collects, sorts, date stamps, and disperses incoming mail;
- Maintains a calendar of meetings, events, and various functions for the division;
- With appropriate access, may participate in making changes to the department's website information if directed and trained by the webmaster;
- Responsible for processing requisitions and approving purchase orders for supplies and equipment needed for the division, adhering to the purchasing guidelines;
- Receives, reviews, approves, and submits invoices to the Accounts Payable Department for payment;
- Prepares, reviews, and submits invoices to the Accounts Receivable system for collection of payments and maintains and receives records of division collections;
- Processes Travel Authorization Forms for the division; completes the preliminary paperwork prior to the employee's travel and posts paperwork within five working days after the employee returns;
- Initiates, organizes, and maintains the division's filing systems and records; maintains files of legal documents, correspondence, reports, and other documentation; oversees record retention and destruction in accordance with the City of Alamogordo Retention Policy;
- Accurately compiles data for monthly, quarterly, and annual reports, as needed;
- Responds to requests from the IPRA Division following the New Mexico Inspection of Public Records Act, including gathering appropriate information and providing records to the IPRA Division within the required deadline(s);
- Provides assistance to APD Records Division with processing incident reports as needed;
- Assists the general public, police personnel, and other local, state, and federal law enforcement agencies with general information, records checks, and providing reports;
- With proper certification, notarizes documents as needed;
- May assist in the preparation of public service announcements for the division;
- May assist in the design and preparation of presentations, brochures, and other documentary or marketing materials;
- Serves as backup assistant to the APD Records Department in the event of staff shortage; duties include but are not limited to manning the front desk, greeting and assisting the public, answering telephone lines; assisting with records requests;
- Safely operates a City vehicle;
- Contributes to a high-quality work culture through participation in training and mentoring to develop skills, including safety-related training and skills;
- Interacts professionally and provides excellent customer service to all levels of City staff and citizens to ensure high operational and service standards; and
- Performs duties in accordance with the Employee Manual, Department Rules and Regulations, City of Alamogordo Ordinances, and any applicable State or Federal authority.
OTHER IMPORTANT DUTIES
- Must obtain and maintain required license(s);
- May assist with the duties of other APD administrative positions as assigned;
- May occasionally be required to work non-traditional work hours, such as attending meetings that occur in the evenings;
- Occasional travel for training may be required;
- Maintains the confidentiality of information obtained during the performance of duties; and
- Performs such other duties as may be assigned.
The duties listed above are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related, or a logical assignment to the position.
Position : 54000001
Code : 260150-1
Type : INTERNAL & EXTERNAL
Location : CODE ENFORCEMENT STAFF
Job Family : CLERICAL / ADMINISTRATIVE
Job Class : APD CODE ENFORCE ADMIN ASSIST
Posting Start : 10/18/2026
Posting End : 10/30/2026
MINIMUM HOURLY RATE: $15.52
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