AP Assistant

About the Organization: Our client is a well-established non-profit with strong ties to the local community. They're seeking a detail-oriented AP Assistant who thrives in a dynamic environment.

Opportunity: AP Assistant
Hours: Monday–Friday, 8:00am–5:00pm
Compensation: $26/hr
Location: Bethel, CT (hybrid schedule upon being fully trained)

Key Responsibilities:

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• Establish and maintain positive vendor relationships
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• Negotiate payment schedules and communicate with vendors via phone and email regarding account status in Great Plains A/P system
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• Ensure current W-9 forms are on file for all active vendors; prepare annual 1099 forms and W3 transmittals for IRS submission
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• Review and verify the accuracy of all computer-generated reports, including checks, distribution reports, and General Ledger reconciliations
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• Oversee petty cash administration
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• Maintain strict confidentiality of accounts payable records, limiting access to authorized personnel only
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• Support external auditors with reporting and inquiries related to accounts payable
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• Perform additional duties as assigned
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Qualifications:

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• High school diploma required; Bachelor's degree preferred
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• At least a year of accounting support experience
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• Strong proficiency in Microsoft Excel, ideally pivot tables and VLOOKUPs
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• Previous accounts payable experience required
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