AEC Marketing Project Coordinator

You’ll build on the skills you already have while gaining meaningful, hands-on exposure to multiple areas of marketing and business operations, including proposals, business development, recruiting, research, data management, client support, and internal operations. You'll collaborate with leadership and project teams on a variety of assignments, including but not limited to proposal project coordination, business operations, marketing, recruitment, business development, research and data management, and client support.

Benefits:

• 401(k)
• Bonus based on performance
• Health insurance
• Opportunity for advancement
• Paid time off
• Training & development

This is a direct-hire position. Please note that we are not accepting inquiries or submissions from recruiters or staffing agencies for this or any other positions. All emails from 3rd parties will be blocked.

About Us


Kenney and Associates is a marketing and management consulting firm serving architecture, engineering, and construction clients nationwide. For nearly 40 years, we’ve helped firms—from emerging practices to nationally recognized industry leaders—win exciting work, grow their businesses, and secure more than $30 billion in project opportunities.


We’re growing, too, are seeking an organized and proactive AEC Marketing Project Coordinator to join our growing team. This role is ideal for someone who is comfortable managing multiple priorities, craves variety, is a quick learner, and wants to hone their marketing experience while working as a part of a close-knit and highly collaborative and supportive team.


A major advantage of this role is the breadth of experience it offers. You’ll build on the skills you already have while gaining meaningful, hands-on exposure to multiple areas of marketing and business operations, including proposals, business development, recruiting, research, data management, client support, and internal operations.


For someone who is already experienced, curious, and motivated to keep growing, this role offers a unique opportunity to strengthen several skill sets at once, and take on increasingly complex responsibilities as you progress.

Location and Work Hours


This is a full-time, fully remote U.S.-based position. The ideal candidate will be located in, or able to work primarily during, Central or Mountain Time business hours to ensure effective collaboration with the Executive Team.
Consistent daily availability during regular business hours is a must.


Position Overview

In this role, you will support our AEC client marketing projects and day-to-day operations by both participating in project execution and helping keep projects organized, on schedule, and moving forward. You'll collaborate with leadership and project teams on a variety of assignments, including but not limited to proposal project coordination, business operations, marketing, recruitment, business development, research and data management, and client support.

Key Responsibilities

• Coordinate a variety of marketing, business development, recruiting, and operational projects.
• Support proposal and qualifications package development, including schedules, content gathering, formatting, proofreading, and submission coordination.
• Conduct company, market, project, and business development research.
• Support recruiting efforts, including candidate research, outreach coordination, data tracking, and interview scheduling.
• Maintain CRM systems, databases, contact records, project information, and marketing data.
• Prepare reports, meeting notes, research summaries, and client communications.
• Track project schedules, priorities, deadlines, and deliverables.
• Coordinate meetings, follow-up items, and communication among team members and clients.
• Assist with workflow, process, and resource coordination.
• Support special projects and day-to-day business operations as needed.

Essential Qualifications

• Proficiency in Microsoft Office Suite and Adobe InDesign (long-form document layout) is a must.
• Proficiency in modern AI tools.
• Experience in the Marketing industry (aside from social media marketing).
• Experience in project coordination, operations, marketing, publishing, or a similar role.
• Working knowledge of CRM platforms (e.g., HubSpot, SalesForce, Zoho, or similar).
• Demonstrated success working in a fully remote team environment.
• Must be legally authorized to work in the United States. Visa sponsorship is not available for this position.

Essential Professional & Personal Qualities

• Organized with excellent time management skills and the ability to manage multiple priorities.
• Self-motivated, dependable, and accountable, with the ability to work both collaboratively in real time and independently.
• Proactive, resourceful, and solutions-oriented, with sound judgment and critical thinking skills.
• Adaptable and comfortable in a fast-paced, dynamic environment.
• Strong attention to detail, accuracy, and follow-through.
• Professional communicator with excellent interpersonal skills.
• Collaborative, team-oriented, and committed to fostering a positive, supportive work environment while delivering high-quality results.

Preferred Qualifications

• Degree in Marketing, Communications, Journalism, Business, or a related field preferred.
• Working knowledge of Project Management platforms (e.g., Asana, Monday.com, or similar)

This is a remote position.